Invitation To Market Dialogue: Procurement Of Financial And Personnel Management Comprehensive Services For Polkka - Pohjois-Karjalan Tukipalvelut Oy

This Is Not A Pre-Announcement, A Procurement Notice Or A Request For Tenders, But An Announcement About Starting A Market Dialogue As Part Of Procurement Planning And An Invitation To Participate In The Market Dialogue. Polkka - Pohjois-Karjalan Tukipalvelut Oy Is A Publicly Owned Service Company That Produces High-Quality Meal, Cleaning And Logistics Services For Its Owners. The Companys Owners Are The Welfare Region Of North Karelia And The Cities Of Joensuu, Kitee And Nurme, And The Municipalities Of Heinävesi, Ilomantsi, Tohmajärvi And Liperi. Polkka Operates In The Entire North Karelia Region, And The Administration Is Located In Joensuu. The Company Has A Total Of Approximately 800 Employees. With Its Operations, Polkka Supports The Everyday Life And Well-Being Of The Residents Of The Area By Offering Reliable And Efficient Support Services. The Scope Of The Procurement Includes Financial And Personnel Management Services As Well As The Implementation Project Of The System Complex, User Rights, Support And Maintenance Services, Supplementary Expert Services That Can Be Ordered Separately, And Additional Procurement Opportunities. Polkas Financial And Personnel Administration Services Are Currently Outsourced To Meidren It Ja Talous Oy. The Services Are Managed In The Systems Managed By The Service Provider, Whose Central Parts Are Raindance, Mrdp, Rondo And Udp In Financial Management And Populus, Titania, Timecon And Regweb In Personnel Management. The Acquisition Initially Includes The Following Functions And Top-Level Functionalities: Financial Administration- Main User Service- Basic Information- Purchase Invoices And Purchase Ledger- Sales Invoicing And Sales Ledger- Accounting And Financial Statements- Payment Transactions- Reporting And Statistics- Financial Planning And Budgeting- Cash Management- Financial Management- Internal Accounting- Fixed Assets- Electronic Archiving Personnel Administration- Main User Service- Personnel And Service Life Cycle Management, Hrm- Payroll, Remuneration And Rewards- Shift Planning- Working Time Management- Travel Management- Work Ability And Well-Being And Occupational Health- Advanced Reporting- Personnel Performance And Skills Development, Hrd- Recruitment- Electronic Signature- Electronic Archivingprocurement Is Carried Out Through An Open Procedure. The Preliminary Schedule Of The Procurement Is As Follows:- Market Dialogue Rounds 3-5/2026- Bidding 5-8/2026- Implementation Project 8-12/2026 Operators Registered For The Market Dialogue And Interested In Procurement Have The Opportunity To Answer Preliminary Questions Posed By The Procurement Unit, Participate In Future Market Dialogue Events And Comment On Preliminary Tender Materials In The Technical Dialogue. In The Next Phase Of The Market Dialogue, Five Separate Market Dialogue Events Will Be Organized Via Teams. The Market Dialogue Events Are Organized At The Following Times:- Monday 13.4. Between 8 Am And 3 Pm - Tuesday 14.4. Between 12:00 And 16:00 - On Friday 17.4. Between 10 A.M. And 4 P.M. If More Than Five Actors Interested In Procurement Register For The Market Dialogue, The Actors Will Be Selected For The Market Dialogue Events Based On The Answers To Preliminary Questions. Operators Participating In The Market Dialogue Are Asked To Register, Provide Answers To Preliminary Questions And Submit The Requested Additional Information By 12 Noon On April 7, 2026 To The Address: [email protected]. The Registration Must Be Titled As Follows: Registration For Market Dialogue: Tahe-Hankinta. The Following Information Must Be Included In The Registration: - Name Of The Participating Company - Name, Phone Number And Email Address Of The Contact Person - Answers To Preliminary Questions - Names Of The Offered System Or Systems - Solution Descriptions Of The Offered System Or Systems Events Are Organized Via Microsoft Teams. We Send A Separate Invitation To The Teams Meeting To All Those Selected For The Opportunity. The Information Presented In The Market Survey Announcement Is Preliminary, Non-Binding And Indicative Preliminary Information. Answering Or Not Answering The Market Dialogue Invitation Does Not Prevent Participation In A Possible Tender. The Information Provided In The Market Dialogue Is Not Binding On The Parties. No Compensation Is Paid For Participating In The Market Dialogue. The Information Provided By The Operators Participating In The Market Dialogue Will Be Treated Confidentially, And The Names Or Other Information Of The Operators Participating In The Market Dialogue Will Not Be Published.