Tenders Are Invited For Supply And Delivery Of Laying Chickens

Tenders are invited for Supply and Delivery of Laying Chickens. Location: Kigali IMBARAGA Farmers Organization is a Rwandan non-governmental organization established in 1992 by local farmers. Its core mission is to support the transformation of agriculture from traditional practices to a more professional, profitable, and socially impactful sector. IMBARAGA aims to make agriculture a viable economic activity that significantly contributes to improving the livelihoods and welfare of farmers. The organizations mission is to increase farmers professionalism through capacity building for enhanced productivity and competitiveness, while also protecting their social and economic rights through lobbying and advocacy. IMBARAGA envisions a professional farmer who is a change maker, driving both economic development and social transformation within their communities. Within this framework, IMBARAGA is implementing the Youth Entrepreneurship in Agriculture in Rwanda (YEA-R) Program, which aims to empower young people to engage in agriculture as a sustainable and viable business. The program supports youth-led agribusiness initiatives through targeted interventions, including access to productive assets, technical support, and market-oriented value chains. In line with the objectives of the YEA-R Program, IMBARAGA Farmers Organization hereby invites eligible and qualified suppliers to submit bids for the supply and delivery of laying chickens, in accordance with the technical specifications and requirements outlined in this Terms of Reference. 1. Objective The objective is to contract a qualified and experienced supplier to supply and deliver fifteen thousand (15,000) laying chickens to youth groups in accordance with the technical specifications and delivery schedule outlined in this Terms of Reference. 2. Scope of work The selected supplier shall be responsible for the following: Supply of laying chickens that meet the specified breed and age requirements Provision of adequate feed sufficient for 15 days per chicken and vitamins Transportation and delivery of chickens to designated farms Ensuring animal health, biosecurity, and welfare during transportation and delivery Compliance with all applicable national regulations and standards 3. Technical specifications The chickens supplied must meet the following minimum specifications: Breed: Novogen Brown, or Isa Brown, or Lohmann brown Age: 18 weeks old at the time of delivery Quantity: 15,000 chickens Health status: Chickens must be healthy, vaccinated, and free from diseases Veterinary health certificates must be provided at delivery Feed: Adequate feed supplied to cover 15 days per chicken and vitamin Feed must be appropriate for 18-week-old laying chickens and meet recommended nutritional standards 4. Delivery locations The supplier shall deliver the chickens directly to farms located in the following districts: Rusizi District: Bugarama, Rwimbogo, Gashonga and Giheke sectors Nyamasheke District: Kanjongo, Bushenge, Bushekeri and Macuba sectors Rutsiro District: Kivumu, Boneza, Mushubati and Nyabirasi sectors Rubavu District: Busasamana, Bugeshi, Kanzenze and Mudende sectors Muhanga District: Nyamabuye, Shyogwe, Cyeza and Nyarusange sectors Delivery shall be at farm level, and the supplier shall bear all transportation and handling costs. 5. Delivery schedule The supplier must be capable of supplying and delivering the chickens during the months of May, June and July 2026. A detailed delivery plan and schedule shall be submitted as part of the technical proposal. 6. Supplier qualifications and eligibility Interested bidders must meet the following minimum requirements: Proven experience in the supply of laying chickens of similar specifications Holding a chicken farm with capacity of holding at least 30,000 laying chicken for specified breed Capacity to supply the full quantity within the specified period Availability of adequate transportation and biosecurity measures 7. Mandatory documentation Bidders must submit the following documents as part of their bid: a. Technical proposal, including: Description of the proposed supply methodology and delivery plan Breed, age, health management, and feeding plan Evidence of similar assignments successfully completed (Certificates of Good Completion) b. Financial proposal, clearly indicating: Unit price per chicken Price of feed for 15 days Price for vitamins Total cost (inclusive of feed for 15 days and vitamins, transportation, and all applicable taxes) c. Supporting documents: Rwanda Development Board (RDB) Registration Certificate Rwanda Revenue Authority (RRA) Tax Clearance Certificate Certificates of Good Completion for similar services Under the Financial Proposal, bidders shall be required to: Clearly indicate separate unit prices and total prices for each breed, as follows: Novogen Brown (18 weeks old) Lohmann brown (18 weeks old) Isa Brown (18 weeks old) Prices shall be all-inclusive, covering: Cost of chickens Feed for 15 days and vitamins Transportation and delivery to farm level in all specified districts Taxes, duties, and any other associated costs Failure to provide distinct pricing for each breed shall render the financial proposal non-responsive. 8, Submission of bids Bids shall be submitted via email: [email protected] Both technical and financial offers must be submitted. The deadline for submission is not later than 23rd March 2026 at 05:00pm. Late submissions shall not be considered. 9. Evaluation criteria Bids will be evaluated based on the following criteria: Compliance with technical specifications Relevant experience and past performance Delivery capacity and schedule Financial competitiveness Completeness and validity of required documentation 10. Contract award and payment terms The contract shall be awarded to the bidder whose proposal is determined to be substantially responsive and offers the best value for money, in accordance with the evaluation criteria. Done at Kigali, 16th March 2026 Tender Link : https://www.jobinrwanda.com/job/terms-reference-tor-supply-and-delivery-laying-chickens