Tenders Are Invited For Supply And Delivery Of 3 Project Vehicles

Tenders are invited for Supply and Delivery of 3 Project Vehicles (7 Seats) Kigali, Rwanda Location: Kigali Deadline: Monday, 30/03/2026 17:00 AVSI Rwanda Invitation to Tender Lot 1 Tender Ref No: AVSI/RW/VEH/2026/01 Subject: Supply and delivery of 3 project vehicles (7 seats) Kigali, Rwanda Issued: 09/03/2026 Deadline for Submission: 30/03/2026, 5:00 PM 1. About AVSI Rwanda AVSI started working in Rwanda in 1994, just after the Genocide against the Tutsis, initially engaged in humanitarian emergency interventions. Today, AVSI Rwanda is a registered local organization operating in 7 Rwandan districts in different areas of intervention. We accompany more than 240,000 people with project of Education, Child protection and Youth Rights, Gender equality and Womens Empowerment, Mental health, Economic Empowerment, Climate Change and Agriculture. AVSI Rwanda invites competent suppliers to tender for the supply and delivery of 3 seven-seat project vehicles (SUVs) for daily operational activities. 2. Requirements for Bidders Bidders must submit: Company profile including PIN and registration certificate Tax clearance / certificate of compliance Declaration of eligibility signed and stamped Evidence of previous supply of vehicles Completed and signed Tender Dossier Mandatory: All requirements must be included. 3. Evaluation Criteria Criteria Weight Financial Offer 70% Technical Compliance 10% Delivery Timeframe 5% Relevant Experience in Similar Contracts with AVSI and other INGOs 5% Warranty & After-Sales Service 5% 4. Technical Specifications 3 Units (7-Seater SUVs) Item Specification General Tropicalized to fit Rwandan terrain (engine, suspension, blindage) Model 20242026 Overall length 4810 mm Overall width 1900 mm Overall height 1695 mm Wheelbase 2815 mm Ground Clearance 176 mm Engine 4 cylinders in-line, 2497 cc, Petrol, Direct fuel injection with common rail Max output power 180 hp / 6000 rpm Max torque 232 Nm / 4000 rpm Gearbox 6-speed Automatic Front suspension MacPherson Rear suspension Multi-Link Front Brake Discs Rear Brake Discs Tire size 235/60R18 (Alloy Rims) Cabin 7 seats, left-hand drive, AC, airbags, AM/FM + USB + AUX, power windows, central locking Exterior ABS, 2 side mirrors Fuel Tank 60 Liters minimum Pre-delivery inspection Required Driver Orientation Supplier to provide basic operational and maintenance training 5. Submission Instructions Tender dossier and priced proposals must be submitted in a sealed envelope clearly marked: Ref No: AVSI/RW/VEH/2026/01 Supply and Delivery of 3 Project Vehicles and deposited at: AVSI Rwanda Tender Box Head Office, Kimironko Sector, Gasabo District, Kigali P.O Box: 3185 Kigali Deadline: 30th March 2026, 05:00 PM local time 6. Bid Opening Bids will be opened at 11:30 AM, 31th March 2026 at AVSI Rwanda Office. After presenting the payment receipt of 10,000 FRW related to the lot applied for, to account No. 00040-00207132-70 BASE LOGISTIQUE held at BK. All bidders are invited to attend. 7. Compliance and Integrity AVSI Rwanda applies a zero-tolerance policy towards fraud, corruption, collusion, and coercion. Any attempt to influence the procurement process will result in immediate disqualification. Bidders must submit independent offers. Any evidence of collusion or price coordination will result in immediate disqualification. Any bidder having a direct or indirect conflict of interest with AVSI Rwanda staff or board members must declare it. Failure to do so may lead to disqualification. AVSI Rwanda reserves the right to request clarifications or additional documentation without altering the substance of the bid. 8. Cancellation Clause AVSI Rwanda reserves the right to cancel the tender procedure at any stage if: Funding conditions change, Technical requirements evolve, Insufficient competition is observed, Administrative irregularities are detected. No compensation shall be payable to bidders in such cases. 9 .Key Contractual Clauses Validity of Offer: Bids must remain valid for 60 days from the submission deadline. Warranty Requirement: Minimum manufacturer warranty: 12 months or 50,000 km. After-Sales Service: Supplier must demonstrate availability of spare parts and service center in Rwanda. Delivery and Registration: The cost of each vehicle must include all expenses related to import clearance, customs duties, taxes, and registration. Vehicles must be delivered fully customs cleared, legally registered, and equipped with license plates, ready for use in Rwanda. AVSI Rwanda may engage an independent technical advisor during evaluation. 10.Terms of Payment Normal terms of payment: within 10 working days of satisfactory delivery of vehicles and documents in apparent good order. Proposers must specify if different. 11.Mandatory document AVSI Rwanda informs all interested suppliers that they are required to comply with AVSIs policies and principles, as: AVSI Code of Ethics, Eligibility Declaration, PSEAH, and Child Safeguarding acceptance form AVSI Rwanda may engage an independent technical advisor during evaluation. If possible, it would be advantageous to provide a photo of the vehicles submitted for the tender. 12.Further Queries Uwamahoro Violette Tel: 0788849938 Kigali, 09/03/2026 Lorette Birara AVSI Rwanda Legal Representative [Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.] Tender Link : https://www.jobinrwanda.com/job/tender-notice-supply-and-delivery-3-project-vehicles-7-seats-kigali-rwanda