Bids Are Invited For Printed Envelopes - Nb

Printed Envelopes - Nb . Any Products Awarded For This Estimated Quantity Contract Must Remain The Same Brand And Must Be From The Same Original Manufacturer For The Duration Of The Contract, Unless Prior Written Approval Has Been Received From The Province Of New Brunswick. Invoice Pricing Must Match Prices Quoted On Tender Submissions. Deviations Will Not Be Accepted And Invoices Will Be Returned For Correction. Delivery Will Be Required No Later Than 10 Calendar Days After Receipt Of Order, Or As Guaranteed By The Successful Vendor. Late Deliveries Will Be Monitored And If Deemed By Gnb Staff To Be Excessive, It Will Be Considered Just Grounds For Contract Cancellation And All Such Decisions Are Final. Delivery Aro: 10 Days Estimated Quantityto Be Delivered As And When Required For The Period Indicated At The Request Of The Department. Quantities Or Dollar Values Stated Are An Estimate Made In Good Faith And May Vary Considerably. The Province Of N.B. Reserves The Right To Purchase More Or Lesser Amounts Depending On Requirements. This Procurement Is Subject To The Provisions Of The Canadian Free Trade Agreement, The Canada-European Union Comprehensive Economic And Trade Agreement, The Agreement On Government Procurement Under The World Trade Organization And The Comprehensive And Progressive Agreement For Trans-Pacific Partnership. All Containers Must Indicate Brand Name, Item Description And Quantity. Packing Slips Showing Quantity, Item(S) And Purchase Order Number Must Be Included On The Outside Of Carton(S) Or Shipment Will Be Returned To The Vendor, Collect. No Totals Required. New Brunswick Manufacturer By Stating Yes In The Input Box, I Confirm That I Am A Manufacturer Of Goods With A Place Of Business In New Brunswick. Place Of Business Means An Establishment Where A Manufacturer Regularly Conducts Its Activities On A Permanent Basis, Is Clearly Identified By Name And Is Accessible During Normal Business Hours. New Brunswick Vendor By Stating Yes In The Input Box, I Confirm That I Am A Vendor Of Goods With A Place Of Business In New Brunswick. Place Of Business Means An Establishment Where A Vendor Regularly Conducts Its Activities On A Permanent Basis, Is Clearly Identified By Name And Is Accessible During Normal Business Hours. Envelopes *****Amendment #2***** Please Be Advised That This Invitation To Tender Has Been Amended To Update Quantity For Item #7. All Other Information Remains The Same. *** *****Amendment #1***** Please Be Advised That This Invitation To Tender Has Been Amended To Update Product Information For Item #18 And To Attach A Proof. All Other Information Remains The Same. *** Scope Estimated Quantity Contract For The Supply And Delivery Of Envelopes On An As And When Required Basis, To Various Locations, From The Date Of Award To March 31, 2027, With Two (2) One (1) Year Mutually Agreeable Optional Renewals. If A Vendor Chooses Not To Accept The Option Year, Gnb Reserves The Right To Re-Tender, Re-Award Or Delete The Items In Question. The Quantities Indicated Are Based On Previous Years Sales And Are Approximate. If Government Requirements Change The Projected Amounts May Vary Considerably. Requirements Vendors Are Required To Submit A Bid On The Items Listed Below. Vendors Will Be Required To Adhere To The Envelope Design Over The Duration Of The Contract. See Attachments For The Nb Logo And Return Address That Must Be Included On All Envelopes. Award Criteria This Tender Will Be Awarded To The Lowest Compliant Total Bid Price For Items Listed And Consideration Of Other Cost Savings Incentives, Which Ever Provides The Best Overall Value To The Province Of New Brunswick. (Best Overall Value Will Be Determined At The Sole Discretion Of Gnb And All Decisions Are Final.) The Intent Of This Tender Is To Award Only One Vendor Who Is Capable Of Bidding On The Majority Of The Items Listed. This Will Help Increase Efficiencies In Ordering And Deliveries. We Reserve The Right To Split This Award To Obtain The Lowest Aggregate Pricing Possible. The Province Of New Brunswick Reserves The Right To Negotiate Pricing, Value Added And Other Savings Opportunities With The Successful Proponent At Time Of Award And Throughout The Contract. Acceptance Of Any Price Changes Or Award Of The Option Year Is Solely The Discretion Of Gnb. Gnb Reserves The Right To Negotiate Lower Pricing With Vendors In The Option Year. Gnb May Consider Price Increases In The Option Year If Deemed To Be Reasonable And Based On Market Conditions, Should Not Exceed Cpi. How To Submit Pricing Bidders Are Invited To Submit Their Unit Price--The Price For A Single Product Within The Tender Item--Under The Unit Price Including Discount Column. Bidders Should Then Multiply Their Unit Price By The Quantity/Unit To Calculate The Extended Price. The Unit Price Including Discount And Extended Price Column Directly On This Invitation To Tender. The Total Including All Charges Should Not Include Taxes. Unit Pricing Must Include All Shipping Charges, Fuel Charges And Delivery Costs. Vendors Should Bid Directly On The Invitation To Tender Document And Pricing Must Include Shipping Charges And Delivery Costs. The Quantities Indicated Are Based On Previous Years Purchases And Are Only Approximate. If Government Requirements Change, The Projected Amounts May Vary Considerably. When Stating Unit Price On Bid Submissions, Vendors Are Required To Quote Pricings No More Than Four (4) Digit Positions After The Decimal Point. More Than 4-Digit Positions After The Decimal Point Will Be Rounded-Off To The Fourth Position. References Prior To Award Bidder(S) May Be Asked To Provide Samples As Part Of The Evaluation Process, And The Department May Also Conduct Reference Checks And Reserves The Right To Contact Other Departments And Agencies Within Gnb To Obtain Information On The Bidders Past Performance Withing The Previous Five (5) Years. Results From The Aforementioned Consultation That Are Unsatisfactory To The Department, In Its Sole And Absolute Discretion, Will Result In The Disqualification Of The Bidders Bid. Packaging Vendors Are To Pay Special Attention To The Unit Of Measure For Each Item And Bid In The Provinces Unit Of Measure, Which May Be Different From The Vendors Selling Unit. **Vendors Must Bid In The Unit Of Measure Requested.** Vendors Must Bid The Unit Of Measure Requested In The Unit Price Column On The Tender Document. If Bidding An Alternate Unit Of Measure/Package Size Vendors Are Requested To Add Their Package Size And Pricing In The Space Provided. If There Is A Discrepancy In The Two Prices The Price In The Unit Price Column Prevails. Order Placement The Successful Vendor(S) Must Inform Clients At The Time Of Order Placement When Products Are On Back Order And/Or Out-Of-Stock. There Is A $75 Minimum Orders Quantity For This Contract (This Would Be For One Order, Encompassing All Items On Contract, And Not Per Item). Vendors Should Also Include Any Additional Charges That May Apply To Orders That Are Below The $75 Minimum Order. This Information Will Be Used In Selecting The Best Overall Pricing Structure For Award. The Successful Vendor Is To Make Available A Toll-Free Number For Enquiries. Delivery Delivery Will Be On An As And Required Basis, To Various Locations Throughout The Province Of New Brunswick. Delivery Time After Receipt Of Order Should Be Clearly Indicated On The Invitation To Tender (Itt) Document And Should Not Exceed 10 Business Days. Vendors Must Be Able To Deliver To The Entire Province In Order To Be Considered For An Award. Deliveries Will Be To Various Locations Including Government Departments And Schools. Samples When Samples Are Requested By The Province, The Samples Will Remain The Property Of The Province Of N.B. For A One (1) Year Period. If Vendors Want The Sample Returned After The One (1) Year Period, This Must Be Requested In Writing On The Packing Slip, Attached To Each Individual Sample, When Submitted. On This Request The Vendor Must State The Method Of Return That Will Be Charged To Their Company. Returns The Successful Vendor(S) Must Carry All Cost Incurred By The Client(S) For The Return Of Any And All Products. The Successful Vendor(S) Shall: - Not Charge Any Restocking Fees For Goods Ordered In Error Or Otherwise Returned To The Supplier; - Establish Return Authorization And Claim Processing Procedures For The Return Of Defective Or Damaged Goods Acceptable To The Client(S) Through E-Mail, Internet Portal, Etc.; - Defective Products Will Be Returned To The Supplier To Be Replaced At No Cost, Including Freight Charges, To The Client(S). - Accept And Process All Claims Within Two (2) Business Day Of Claim Submission By Client For All Items Reported As Damaged, Defective, Not Received Or Otherwise Returned To The Supplier In The Manner In Which Payment Was Received; And - Pick-Up Items Returned By The Client And For Which A Claim Has Been Submitted Within Five(5) Business Days Of The Claim Submission. Substitutions Substitutions Will Not Be Delivered Without The Pre-Authorization Of Strategic Procurement. In The Case Of New Product Development Or Acquisition Of New Brands By The Vendor, Gnb Reserves The Right To Accept Substitute Products Of Equivalent Quality, With Better Unit Pricing During This Contract. (Any Such Product Must Be Previously Sampled And Approved By Gnb.) The Province Of New Brunswick Reserves The Right To Add Additional Items, Which Fall Within The Product Category, During The Term Of The Contract, If Deemed Necessary By The Province. Invoices The Product Numbers And Brands Indicated On The Invoice And Packing Slip Must Match The Product Codes And Brands On The Purchase Order. To Ensure Prompt Payment, Invoices Should Be Submitted Within 30 Days Of Delivery. Vendors Are Encouraged To Read The Good Invoice Guide, Posted On The Gnb Website To Satisfy Themselves As To Invoicing Requirements. Https://Www2.Gnb.Ca/Content/Gnb/En/Services/ServicesRenderer.201152.ElectronicInvoicing.Html Participation Of Eligible Public Sector Entities By Submitting A Bid In Response To This Tender, A Bidder Irrevocably Undertakes And Agrees That If Successful, And Following Execution Of A Contract With The Province, It Will Make The Specified Goods And/Or Services Available To Any Public Sector Entity Eligible To Participate In This Procurement Process Upon Request By A Public Sector Entity Seeking Access To Those Goods And/Or Services, Provided However, That The Bidders Obligation To Allow Participation By Other Public Sector Entities Does Not Extend To Circumstances In Which The Bidder Would Have To Make Capital Or Operational Expenditures Specifically In Order To Accommodate Subsequent Requests For Goods Or Services By Public Sector Entities. The Bidder May Only Provide The Goods And Services Specified Under This Tender To Additional Entities By Entering Into A Separate Contract With The New Entity (Additional Contract). The Bidder Acknowledges And Agrees That The Province Will Not Be A Party To Any Additional Contract, Nor Will The Province Be Liable In Any Respect For Any Obligation Under, Or Act Or Omission By A Party To, An Additional Contract. For The Purposes Of This Section, A Public Sector Entity Means Any Provincial Government Or Provincially Funded Entity In New Brunswick, Including Municipalities, Universities, Community Colleges, School Boards, Health Authorities, Housing Authorities, Agencies, Boards, Commissions, And Crown Corporations. Further, Any Agreement The Successful Bidder Enters Into With An Eligible Public Sector Entity Shall Be On The Same Terms And Conditions, Including Pricing, And Expiry Date, Contained In The Contract It Enters Into For The Same Goods And /Or Services With The Province Hereunder. Bidder Questions All Inquiries Should Be Received Five (5) Calendar Days Prior To The Closing Date; Any Inquiries Received Less Than Five (5) Calendar Days Prior To The Closing Date Cannot Be Guaranteed A Response. Please Reference The Tender Number And Closing Date Within Your Communications To Ensure A Prompt And Accurate Reply. Bidding Requirements Bidders Are Required To Sign And Date Their Bid In The Space Provided Below. This Is A Tender Notice Only. In Order To Submit A Bid, You Must Obtain Official Tender Documents From The New Brunswick Opportunities Network, Another Authorized Tendering Service Or As Indicated In The Tender Notice. Instructions For Bid Submission 1. Bids Will Only Be Accepted By Electronic Transmission As Follows: A. By E-Bidding Through Nbon (When E-Bidding Is Possible); Or B. By Fax To: (506) 444-4200 (Fax To Dedicated Mailbox). Note: Proposals In Response To A Request For Proposals (Rfp) Will Not Be Accepted By Fax; Or C. By Email To [email protected] Or [email protected] (Do Not Submit Bids To Any Other Email). Click Here Instructions For Bid Submission By Email For Important Instructions On How To Submit Bids By Email. D. Please Refrain From Submitting Your Bid Through Multiple Electronic Channels To Avoid Duplicate Bids. 2. All Bids Must Be Properly Signed By An Authorized Person. A. For Bids Submitted By Email Or Fax: Typed Signatures (In Any Font) That Are Not On The Bid Itself (I.E. In The Body Of The Email Or On The Fax Cover Sheet) Will Not Be Accepted. 3. All Bids Must Be Legible, Properly Completed And Contain The Proper Solicitation Number. 4. The Proponent Is Solely Responsible For Ensuring That The Bid Submission In Its Entirety, Including All Attachments, Is Received Before Closing Date And Time As Indicated On The Solicitation Documents. A. The Proponent Bears All Risk Associated With Delivering Its Bid By Electronic Submission, Including But Not Limited To Delays In Transmission Between The Proponents Computer And The Provinces Electronic Mail System, Nbon Or Fax. B. The Date And Time Of Official Receipt Of The Bid Will Be The Time Of Receipt Recorded In The Nbon System (For E-Bids) Or The Time Of Receipt In The Provinces Electronic Mail System (For Fax And Email Bid Submissions). 5. All Bids Must Be Stated In Canadian Funds. Sales Taxes Should Not Be Included In The Unit, Extended Or Total Prices. 6. All Tenders Must Be Ddp (Delivery Duty Paid), Per Incoterms 2020 Ddp. The Seller Bears All Costs And Risks Until The Goods Are Delivered To The Buyer At The Named Place Of Destination, Ready For Unloading, And Cleared For Import, Including All Duties And Taxes. 7. This Invitation Is Being Conducted Under The Provisions Of The Procurement Act And Regulation 2014-93 As Of The Date Of The Issuance Of The Invitation. Questions: Written Questions Relating To This Opportunity May Be Submitted To The Address Provided Below Via Email By Clicking On Questions. Please Be Sure To Include The Solicitation/Tender Number In The Subject Line. Email Address: [email protected] Note: This Email Account Is Strictly For The Receipt Of Questions On Open Opportunities. This Email Is Not For The Submission Of Bids. Excluded Jurisdictions 1. In Accordance With Section 162.1 Of Regulation 2014-93 Under The Procurement Act, Us Bids For This Solicitation May Be Refused At The Sole Discretion Of The Government Of New Brunswick. Refused Bids Will Not Be Returned And There Will Be No Further Notification To Refused Bidders. 2. For The Purpose Of This Section: 2.1 Us Bid Means A Bid Submission From: A) A Us Entity, Or B) A Joint Venture, Syndicate, Partnership Or Other Business Combination Or Cooperative Arrangement In Combination With A Us Entity That Is Submitted From A Place Of Business Within The United States Of America. 2.2 Us Entity Means A) A Business Or Professional Organization, Including Without Limitation A Corporation, Partnership, Joint Venture, Professional Corporation, Limited Liability Company, Sole Proprietorship, Trust Or Association Or Other Commercial Organization, That Is Created, Established, Formed Or Incorporated In Any Jurisdiction In The United States Of America; And B) Any Entity That Is Owned Or Controlled By An Entity Listed In Paragraph 2.2(A); And 2.3 Place Of Business Means An Establishment Where A Vendor Or Manufacturer Conducts Activities On A Permanent Basis, Is Clearly Identified By Name And Is Accessible During Normal Business Hours. Tariffs Price Adjustments Suppliers Should Prepare Bid Submissions Based On Information And Costs Known At The Time Of Submission. If The Price Of Any Goods Included Within This Solicitation Is Affected By New, Previously Undisclosed Tariffs Or Duties Implemented After The Bid Submission Period Has Closed, The Awarded Supplier(S) May Request A Price Increase From The Government Of New Brunswick (Gnb) To Offset The Increased Costs (A Tariff Price Adjustment) As Outlined In This Section. Before Requesting A Tariff Price Adjustment From Gnb, Suppliers Should First Seek Refund Or Relief From Applicable Federal And Provincial/Territorial Government Applicable Tariff Relief Programs. If The Supplier Is Unable To Obtain Financial Relief Or Support From Federal And/Or Provincial/Territorial Governments, Suppliers May Request A Tariff Price Adjustment From Gnb For The Affected Goods, After Providing Sufficient Evidence That Financial Relief Or Support Was Denied. Suppliers Must Substantiate Any Tariff Price Adjustment Request With Supporting Information And Documentation Satisfactory To Gnb In Its Sole Discretion, Including But Not Limited To: 1) A Detailed Description Of The Goods On Which A Price Increase Is Sought, The Associated Hs Codes, And The Applicable Tariffs; 2) Detailed Breakdown Of How Tariffs Have Impacted The Suppliers Operations And/Or Supply Chain, Including Raw Materials, Production, And Shipping; 3) A Cost Comparison Before And After The Tariffs, Showing How They Directly Impact The Suppliers Pricing, And The Suppliers Plans To Mitigate Cost Pressures; 4) Evidence Demonstrating The Suppliers Inability To Source The Goods Or Substitutes From Non-Us Suppliers, Or Other Factors Preventing The Sourcing Of The Goods Or Substitutes From Non-Us Suppliers (E.G., Contractual Obligations); And 5) Any Supportive Or Corroborative Information, Such As Communications From The Suppliers Supply Chain Or Logistics Partners, Which Confirms The Impact Of Tariffs On The Suppliers Costs. Requests For Tariff Price Adjustments Should Be Sent To The Contact Person On The Purchase Order Or Contract. Acceptance Of Any Price Increase Is Solely At The Government Of New Brunswicks Discretion, And Subject To Any Conditions Imposed At The Time Of Approval. All Bids Will Be Deemed To Have Been Submitted In Contemplation Of The Above Noted Potential Adjustments To Price. By Submitting A Bid, Each Supplier Acknowledges That The Other Suppliers Who Have Submitted Bids May Obtain A Tariff Price Adjustment In Accordance With The Requirements Noted Above, And Waives Any Claim, Action Or Proceeding Against Gnb Relating To A Tariff Price Adjustment To Any Contract Arising From This Solicitation. A Bidder Must Obtain Official Solicitation Documents From A Distribution Service, Authorized By The Minister Of Service New Brunswick, In Order To Submit A Bid. The Current Authorized Distribution Services Are The New Brunswick Opportunities Network (Nbon) (Operated By Service New Brunswick, Province Of Nb), Bidsalert (Operated By Tendering Publications Ltd.) And Merx (Operated By Mediagrif Interactive Technologies). Bids Should Be Submitted On The Official Bid Documents Obtained From These Authorized Distribution Services. The Atlantic Provinces Standard Terms & Conditions For Goods And Services Apply To This Procurement And Are Considered To Be Incorporated Into This Document. By Submitting A Bid, You Agree And Accept These Terms And Conditions. Current Atlantic Provinces Standard Terms And Conditions Are Available On The New Brunswick Opportunities Network, The Council Of Atlantic Premiers Website Or From An Authorized Service Provider. Solicitation Documents Will Be Provided In Either Of The Province Of New Brunswicks Two Official Languages; English Or French Upon Request. The Province Of New Brunswick Reserves The Right To Negotiate Pricing, Value Added And Other Savings Opportunities With The Successful Proponent At Time Of Award And Throughout The Contract. All Suppliers Engaged To Deliver Services On Behalf Of The Government Of New Brunswick Must Ensure Compliance With The Official Languages Act In The Delivery Of Those Services. For More Information, Please Refer To The Official Languages Act. All Discounts Quoted Will Be Considered To Be Without Limitations. Under Canadian Law (And International Agreements), Your Bid Must Arrive Separately And Independently, Without Conspiracy, Collusion Or Fraud; See Http://Www.Competitionbureau.Gc.Ca/Eic/Site/Cb-Bc.Nsf/Eng/Home For Further Information. Award Of Contracts: No Contract Shall Be Awarded And No Payment Shall Be Made To A Vendor Unless Authorized By The Minister Or His Delegates. The Minister May Make An Award To The Preferred Vendor Conditional On The Negotiation And Acceptance Of A Detailed Contract Between The Province And The Vendor. In Such Cases, Should The Detailed Contract Negotiations Not Be Completed In A Reasonable Period Of Time, The Province Reserves The Right To Discontinue Negotiations With The Vendor And Subsequently Enter Into Negotiations With The Second Preferred Vendor. Pay Equity Does Your Organization Have 50 Or More Employees? The Government Of New Brunswick Is Committed To Encouraging And Incentivizing The Adoption Of Pay Equity By Employers Doing Business With Government. Prior To The Award Of Procurements For Goods And Services Valued Over $1,000,000, Suppliers, With Fifty (50) Or More Employees Will Be Required To Complete The Pay Equity Learning Module Developed By The Womens Equality Branch. Suppliers Should Provide A Copy Of Their Certificate Of Completion With Their Bid Submission. To Complete The Online Module And Obtain Your Certificate, Please Click Here Pay Equity Learning Module. For Questions, Please Contact The Pay Equity Bureau Toll Free: (877) 253-0266 Or By Email: [email protected]. No Right Or Duty, In Whole Or In Part, Of The Vendor Under A Contract Issued May Be Assigned Or Delegated Without The Prior Consent Of The Strategic Procurement Branch. Unless Indicated Otherwise In This Tender Notice Or Attached Documents, All Prices Must Be Extended And Totalled. All Suppliers Engaged To Deliver Goods Or Services To The Government Of New Brunswick Must Ensure Compliance With The Designated Materials Regulation In The Provision Or Delivery Of Those Goods Obligated Under That Regulation. Please Refer To Recycle Nbs Website And The Designated Materials Regulation For Specifics. Direct Deposit The Province Of New Brunswick Uses Direct Deposit As The Standard Method Of Issuing Payments. Suppliers Are Encouraged To Send A Completed Direct Deposit Form To Service New Brunswick (E-Mail Address Is Indicated On The Form). Please Click On The Link Below To View The Direct Deposit Form. Https://Www2.Snb.Ca/Content/Dam/Snb/Procurement/Directdepositvirementdirect.Pdf Payment Of Invoices Payment Of Invoices Is The Responsibility Of The Department Or Organization To Whom The Goods Are Shipped Or Services Are Supplied. Nb Preferential Treatment Where Trade Agreements Dont Apply, Or Where Permissible Under The Applicable Trade Agreements And The Regulations Under The Procurement Act, Service New Brunswick Reserves The Right To Apply Preferential Treatment In The Evaluation Of Bid Submissions From A Prospective New Brunswick Supplier Or Contractor, In Accordance With The New Brunswick First Procurement Policy. To Learn More About Eligibility, Conditions, And How Preferential Treatment Is Applied, See The New Brunswick First Procurement Policy.