Request For Information - Payroll System

This Is An Information Request To Map The Market And Identify Service Providers Solutions. This Announcement Is Not A Preliminary Announcement, A Procurement Announcement, A Request For Tenders Or An Invitation To A Negotiation Procedure, And The Publication Of This Announcement Does Not Oblige The Procurement Entity To Carry Out The Actual Bidding Process. The Answers To The Request For Information Can Be Used In The Planning Of A Possible Acquisition. Responding To The Request For Information Is Not A Condition For Participating In A Possible Tender Later On, Nor Does It Bind The Participating Parties. Aalto University Is A Community Of Brave Thinkers, Where Science And Art Combine With Technology And Economics. We Are Committed To Building A Sustainable Future And Identifying And Solving Societys Challenges. At The Same Time, We Inspire Future Changemakers And Create Solutions To The Worlds Great Challenges. Aalto University Consists Of Six Colleges. The University Community Includes Almost 20,000 Students And Approximately 5,000 Employees, Of Which 400 Are Professors. The Campus Is Located In Otaniemi, Espoo. Https://Www.Aalto.Fi/Fi/Aalto-Ylipistobrief Description Of The Acquisition: The University Is Planning To Acquire A New Payroll System. The System Replaces The System Currently In Use, Which Handles The Calculation Of Salaries, Bonuses And Grants. In Addition, It Works As A Master System For Calculating Annual Leave. The System Has Integrations With The Hr System (Workday), The Processing Of Rewards And Grants (Salesforce) And The Financial Management System (Oracle). The Goal Of The Request For Information Is To Get Information About Different Suppliers And To Hear The Suppliers Views On The Subject Of The Procurement And To Use Them In The Preparation Of The Procurement. For More Information On The Subject Of Procurement, See Appendix 1. Responding To The Request For Information With This Request For Information, Aalto University Asks Suppliers To Indicate Their Willingness To Participate In The Market Dialogue. (The Market Dialogue May Only Be Organized As A Technical Dialogue In Writing.) We Hope That You Will Respond To The Request For Information As Soon As Possible, But No Later Than 16.00 On March 19, 2026, To The E-Mail Address [email protected]. Mark The Message Title As Information Request: Payroll System. Documents To Be Attached To The Answer Appendix 1 Brief Introduction Of Your Company And The Payroll System You Offer. Appendix 2 Information Request Response Form Filled In Basic Information Of Your Company References Proposed Solutions For The Use Cases We Presented Answers To The Questions We Asked Question Table Filled In, If You Want To Ask Questions To The Procurement Unit Regarding The Procurement Object. Note! If Your Answers Contain Business And Professional Secrets Or Other Confidential Information, Identify And Mark The Confidential Points Clearly In The Submitted Material. After Responding To The Request For Information Based On The Answers Received, The Procuring Entity May Continue To Discuss The Object Of The Procurement And Related Requirements With Those Suppliers Whose Solutions, According To The Procuring Entitys Assessment, Mostly Meet The Needs Of The Procuring Entity. Discussions Can Also Be Held With Suppliers Other Than Those Who Responded To The Request For Information. Discussions Will Take Place As Early As March 2026. Attachments To The Information Request: Appendix 1 Description Of The Procurement Object Appendix 2 Response Form