Tenders Are Invited For Call For Market Dialogue: Acquisition Of The Electronic Maintenance Book System

Note! This Is Not A Request For Tender, A Procurement Announcement Or A Preliminary Announcement, But An Announcement About Starting A Market Dialogue As Part Of Procurement Planning. The City Of Espoo Has Started The Preparation For The Procurement Of The Electronic Maintenance Book System And Invites Suppliers To A Market Dialogue. The Electronic Maintenance Book System Manages The Maintenance And Upkeep Information Of Real Estate And Buildings And Guides Related Tasks. Objectives Of The Procurement The Subject Of The Procurement Is An Electronic Maintenance Book System To Be Procured As A Service According To The Following: - System As A Software Service (Saas) - Implementation And Adaptation Of The Service For Espoo - Application Maintenance Services - System Further Development And Expert Services According To Espoos Needs. The Functionalities Of The Electronic Maintenance Book System Are Aimed To Cover The Following: List Of Functionalities - Making And Managing Service Requests For Objects (E.G. Properties And Buildings) - Recording And Managing Information About Maintenance Tasks And Measures - Creating And Managing Maintenance Plans - Implementing Self-Monitoring - Managing Object Hierarchies - Energy Management And Energy Meters (Water, Heat, Electricity) Management And Energy Data Monitoring - Reporting And Statistics Functionalities - Managing User Roles And Access Rights Market Dialogue The Purpose Is To Survey The Market Situation Regarding The Purchase Of The Electronic Maintenance Book System. The City Of Espoo Wants To Hear The Thoughts Of Potential Suppliers About The Implementation Of The Tender And The Preparation Of The Request For Tender. Schedule Of The Market Dialogue The Market Dialogue Will Initially Take Place In Three Stages: 1. Sending Background Material And Preliminary Questions According To The Preliminary Plan On 13 March 2026. The Deadline For Submitting Answers Is March 19, 2026. The Answers To Preliminary Questions Are Used, If Necessary, To Limit The Participants Invited To Teams Discussions. 2. Discussions Via Teams Initially In Week 13: The Procurement Unit Reserves The Right To Invite 3-5 Suppliers To The First Stage Of The Dialogue Based On The Responses To The Information Request. The Goal Of This First Phase Is To Familiarize Yourself With The Products On The Market, For Example With The Help Of Demos From Suppliers. 3. Tender Documents Will Be Sent To Those Registered For The Market Dialogue For Comment: The Third Stage Of The Market Dialogue Will Be Conducted Electronically. The Written Material Will Be Sent To All Those Registered For The Market Dialogue For Perusal, Estimated During April 2026. The Dialogue Of The Third Phase Takes Place On The Content Of The Preliminary Request For Tender, The Specification Of Requirements And The Contract Terms. The Procurement Unit Reserves The Right To Further Dialogues As The Market Survey Progresses. The Goal Of The Procurement Unit Is To Publish A Call For Tenders In The Summer Of 2026 And Start The Implementation Project During The Fall Of 2026. Responding To A Request For Information And Registering For The Market Dialogue We Ask Suppliers Interested In Participating In The Market Dialogue To Register In Writing By 12.00 On March 13, 2026, To The Address [email protected]. Title Your Registration Message Clearly, E.G. Market Dialogue: Procurement Of Electronic Maintenance Book System - Registration [Company Name]. Please Also State The Name And Email Address Of Your Contact Person. The Market Dialogue And The Information Provided In It Are Not Binding On Any Party Participating In It, Nor Is It A Prerequisite For Later Participation In The Actual Tender. The Official Request For Tenders Will Only Be Published After The End Of The Market Dialogues. Answers Will Be Treated Confidentially.