Tenders Are Invited For Insurance Tender

Insurance Tender - 1.Tenders For This Work Can Be Submitted In Welsh 2.Tenders Submitted In Welsh Will Not Be Treated Less Favourably Than Those Submitted In English. 3.The Closing Dates For The Tender Will Be The Same For Those Submitted In Welsh And English 4.The Timetable For Responding To The Bids In Welsh Will Be The Same As Those Submitted In English. 5.Any Documents Which Require Completing Must Be Sent Via The Sell2wales Portal By 3Rd March 6. Submissions By Email Or Any Other Route Will Not Be Accepted. All Tenders Must Be Submitted Through The Sell2wales Portal Company Background The Principal Activity Of Ccdg Is To Provide Careers Information, Advice And Guidance Service (Including Placement Into Employment, Training And Education For Young People) And The Facilitation Of Links Between Education And Business. The Principal Risks Identified By The Directors Are Included In The Tender Document As A Separate Note Additional Information •Approximate Income 2025/26 Is Circa £32.5M •Approximately 600 Staff. •Approximately 80% Of The Company Expenditure Is On Staff Costs. •We Operate From 31 • 57 High Street, Blackwood, Np12 1Ba • Unit 21, North Walk, Cwmbran, Np44 1Pr • 9/10 Market St, Ebbw Vale Np23 6Hj • 46/47 High Street, Newport, Np20 1Ga • Derwen House, Court Road, Bridgend, Cf31 1Bn • Churchill House Unit 4 Churchill Way Cardiff Cf10 4Hh • 27 High Street, Merthyr Tydfill, Cf47 8Dp • Ymca Buildings Taff St Pontypridd Cf37 4Ts • Library Market Hall Stanley Street Holyhead Ll65 1Hh • 25 Chapel Street. Landudno, Ll30 2Sy • 78 High Street Porthmadog, Ll49 9Ls • Station Building, Station Square, Rhyl, Ll18 1At • Ground Floor, 48 Free Street, Brecon Ld3 7Bn • 4 Merlin’S Walk, Carmarthen, Carmarthenshire, Sa31 3Bh • 25 Bridge Street, Haverfordwest, Pembrokeshire, Sa61 2Al • 18 Vaughan Street, Llanelli, Carmarthenshire, Sa15 3Ty • 7 Water Street, Neath, Sa11 3Ep • Unit 4, Bear Lane Shopping Centre, Newton, Sy16 2Qz •30 Forge Road, Port Talbot, Sa13 1Nu • Careers Centre, Y Storfa 2-31 Princess Way Swansea Sa1 5Hb We Have 8 Owned Buildings •Gwynedd Ffordd Gwynedd Bangor Ll57 1Dt Wales Ll57 1Dt D •Egerton House Ffordd Rhosddu Wrecsam Ll11 1Eq Wales •5 Chestnut Court Ffordd Y Parc Parc Menai Bangor Ll57 4Fh •St. Ina House Field Way Caerdydd Cf14 4Hy Wales Cf14 4Hy •Ffordd Alexandra Aberystwyth Sy23 1Ln Wales Sy23 1Ln •49 Holton Road Y Barri Cf63 4Hf Wales Cf63 4Hf D •Heol Nantyreos Cross Hands Llanelli Sa14 6Rj Wales Sa14 6Rj •2A Meyrick Street Doc Penfro Sa72 6Ut Wales Insurance Cover Required We Require The Following Insurance Coverage: Cover Required £ Property Damage Cover - All Risks Including Full Theft, Subsidence And Terrorism General Contents Floating Over All Locationsthe Interest Of The Welsh Government As Owners Of (Insert Description Of Items) Is Noted , Total Value Of Items Is £357K – See Below For Items 4,600,000 Computers And Ancillary Equipment Floating Over All Locations200,000 Fixtures And Fittings/Tenants Improvements1,150,000 Buildings At Llys Gwynedd Ffordd Gwynedd, Bangor, Gwynedd, Ll57 1Dt1,000,000 Buildings At Egerton House, Rhosddu Road, Wrexham, Ll11 1Eq 2,000,000 Buildings At 5 Llys Castan, Parc Menai, Bangor, Ll57 4Fh 1,500,000 Buildings At St Ina House, Field Way, Llanishen, Cardiff Cf14 4Hy 500,000 Buildings At 2 The Barn Centre, Alexander Rd, Aberystwyth, Ceredigion, Sy23 1Ln600,000 Buildings At 49 Holton Road, Barry, Cf63 4Hf 600,000 Building At Heol Nantyreos, Crosshands,Camarthenshire, Sa14 6Rj1,500,000 Buildings At 2A Meyrick Street, Pembroke Dock, Sa72 6Ut 600,000 Portable Electronic Equipment Anywhere In Uk Away And In Transit380,000 Equipment Breakdown25,000 Increased Cost Of Working 24 Month Ip500,000 Money In Locked Safe During And Out Of Hours5,000 Money In Employees Home500 Money In Transit250 Contract Works25,000 Cyber And Data Loss Cover Including Business Interruption Covering Breach Response And Crisis Management Digital Replacement/Reinstatement Extortion Network Security And Private Liability Business Interruption Social Engineering Fraud 1,000,000 For Each Area Identified 250,000 Directors And Officers Liability5,000,000 Any One Claim Terrorism5,000,000 Each And Every Claim Or Loss Including Defence Costs Criminal Proceedings Cost 100,000 In Aggregate Corporate Legal Liability2,500,000 Any One Claim Employment Practice Liability2,000,000 Any One Claim Professional Indemnity 10,000,000 Any One Claim Employee Dishonesty500,000 In Aggregate Crisis Containment25,000 Public/Products Liability Limit Of Indemnity10,000,000 Turnover30,,000,000 Abuse Limit Of Indemnity 5,000,000 In The Aggregate Employers Liability Limit Of Indemnity10,000,000 Number Of Employees600 Wageroll26,500,000 Travel Cover Maximum 5 Days In Uk Or Worldwide Personal Accident 5 X Annual Salary Death And Caps Benefits Unmanned Aircraft Systems Valid From 10Th July 2026 7 Drones Dji Mini 3 Uk And Eu – Flight Launching And Ground Third Party Liability £1,000,00, Equipment Available For Hire Equipmentapproximate Kit Value Ev3 School Packages (Lego Learning - Stem Curriculum)£9,800 3D Scanning And Printing Package£6,500 Welding And Fabrication Package£28,000 Engineering Construction Kit£5,400 Mechanisms Trainer£2,100 Electro-Pneumatic Trainer£3,500 Hydraulics Trainer£4,000 Industrial Control Trainer£3,000 Core Electronics Workstation And Boards£7,200 Snap Circuits£3,000 Virtual Paint Spraying Kit£5,000 Can-Bus 3 Set£2,300 Green Energy In Buildings Trainer£7,200 Green Tech (Class Set)£3,000 Industry 4.0 Kit£10,000 Steam Strawbees With Microbit Robotics (Class Set)£2,000 Transport And Logistics Simulator£55,000 Arc Kit Go Plus 2.0 (Has It Options With It For Virtual Design)£4,000 Sphero Little Bits Robotics / Engineering Design / Coding (Class Set)£5,000 Mta Learning Stem Kits£5,000 Animation Kit Part 1 & 2£25,000 Laptops X 81 (Price Per Laptop £830)£67,635 Have A Go Trailer£28,000 Hairdressing£3,000 Beauty£3,000 Nail Technician Class Set£2,200 Catering£7,600 Table Laying Class Set£1,000 Health & Social£4,300 Cpr Mannikins Kit£2,200 Childcare Kit£6,500 It£4,000 Fable Robotics£7,000 Steam Strawbees With Microbit Robotics (Class Set)£2,000 Music Tech£2,800 Video Editing£2,800 Fitness Trainer£9,800 Icaros Cloud£2,500 He Construction£750 Brickwork£675 Carpentry£880 Plumbing£425 Electrical£425 Straw Construction - Strawbees£270 Plastering£425 Magnetic Sticks Construction£1,000 Total£357,185 Excesses£ Property Damage Excess1,000 Cyber And Data1,500 Employment Practice Liability2,500 Professional Indemnity1,500 Abuse2,500 Employee Dishonesty2,500 Based On Our Risk Profile And Our Previous Claims Record Brokers Are Invited To Provide An Insurance Proposal Based On The Above Criteria Which They Consider Meets Our Requirements. Tender Process In Your Submission Please State The Following: Full Details Of Cover Provided For Each Policy Including •The Extent That The Cover Matches The Requirements Of The Specification •Principle Exclusions The Tender Will Be Scored Based On The Following Criteria: Price: The Premium Fee 50% Of The Overall Score. All Premiums To Be Quoted Exclusive Of Ipt / Vat. Please State Individual Costs For 1.Commercial Combined 2.Combined Business Travel/Sickness 3.Terrorism 4.Cyber Security Quality 50% (Split As Follows) •Measurement Customer Satisfaction 10 Marks •Claims Handling Methodology 10 Marks •Cyber Insurance 10 Marks •Environment 10 Marks •Ethical Employment 10 Marks Quality Section Customer Experience – 10% Explain Your Approach To Delivering A Positive Customer Experience During The Claims Process. Provide Data On Claims Satisfaction, Claims Turnaround Times, And First-Contact Resolution Rates.” Claims Handling Methodology 10% – 300 Words Provide Details Of The Service Standards And Kpis You Use To Monitor Claims Performance (E.G., Fnol Response Time, Average Claim Lifecycle, Settlement Accuracy, Repudiation Rates). Include Audited Performance Data For The Last 24 Months.” Cyber Insurance 10% - Max 300 Words Describe How You Support Policyholders During A Live Cyber Incident. Include Communication Protocols, Expected Response Times, Escalation Routes, And How You Handle High Pressure Time Critical Claims Such As Active Ransomware Attacks.” Environment 10% - Max 300 Words Explain How You Minimise The Environmental Impact Of Your Insurance Operations. Include Approaches To Digital First Service Delivery, Reduction Of Paper Use, Energy Efficiency Measures, And Sustainable Office Practices.” Ethical Employment 10% - Max 300 Words Describe Your Organisation’S Approach To Ethical Employment, Including Fair Pay, Secure Contracts, Avoidance Of Exploitative Practices, And Compliance With Relevant Employment Legislation. Explain How These Standards Are Upheld Across Your Insurance And Claims Operation Overview Of Scoring Price 50% The Lowest Price For The Total Of The 4 Cost Elements Required Will Be Awarded The Maximum Score Of 50 For Price Alone, With Tenderers Thereafter Being Allocated A Relative Score Which Will Be 50 Marks Less The Percentage Difference From The Lowest Price. For Example Lowest Price Is £40,000 The Next Lowest Is £50,000 The Second Lowest Tender Would Score 50 – (10,000/40,000X100) = -12 Score Of 38. The Scoring Methodology 1.Very Good Or Fully Compliant Submission -Which Meets All Requirements And Is Fully Explained In Comprehensive Detail – Between 90 To 100% Of The Marks Available 2.Good Or Fully Compliant Submission -Which Meets All The Requirements And Is Explained In Reasonable Detail Between 70% And 80% Of The Marks Available 3.Satisfactory Or Compliant Submission -Which Meets The Essential Requirements And Is Explained In Adequate Detail 50% To 60% Of The Marks Available 4.Weak Or Partially Compliant (Minor Issues) Submission Where Some Areas Falls Short Of Requirements And Is Poorly Explained 30% To 40% Of The Marks Available 5.Unacceptable Or Non Compliant (Major Issues) Submission Which Fails To Meet Requirements And Is Not Explained 10% To 20% Of The Marks Available The Following Represents The Indicative Timescale For The Key Stages Of The Tender Process. These Dates Are Subject To Change •Issue Of Invitations To Tender – Feb 23Rd 2026 •Questions Or Any Insurance Forms That Need Completing – 3Rd March 2026 •Receipt Of Tenders – 16Th March 2026 •Notification Of Tender Scores And Winning Contractor – March 20Th 2026 •Commencement Date – 31St March 2026