Request for proposals for Partner Management and Organizational Strengthening Consultancy Location: Kigali Deadline: Monday, 09/03/2026 23:59 Request for Proposals Partner Management and Organizational Strengthening Consultancy Reference No.: RQ9557 Date Published: 02/20/2026 Due Date for Responses: 03/09/2026 Background ReGenerate Rwanda is a fiveyear program funded by the Swedish Development Cooperation Agency (Sida) and implemented by TechnoServe in Rwanda, running from 2023 to 2027. The program aims to sustainably increase the income of 30,000 individuals, 70% of whom are women and youth, in the Western and Southern provinces of Rwanda, through a market systems development approach that catalyzes and scales systemic solutions in rural economies. The program partners with a diverse set of actors, including agribusiness SMEs, cooperatives, processors, input suppliers, offtakers, financial institutions, and NGOs, to deliver inclusive, sustainable solutions to rural women and youth. While many of these partners have strong technical offerings, they often face constraints in internal management, governance, operational systems, and performance management, which limits their ability to scale, absorb investment, and consistently serve rural, lowincome clients. Without targeted organizational strengthening, these limitations could undermine the sustainability and scalability of the interventions. This consultancy is designed to directly support these partner organizations to strengthen their management and organizational capabilities, thereby improving the effectiveness and sustainability of ReGenerate Rwandas interventions. Scope of Work Objective of the Consultancy To diagnose and strengthen the management, organization, and operational systems of selected ReGenerate Rwanda partners (primarily agribusinesses and relevant NGOs) in Western and Southern Rwanda, and to build their capacity to operate more efficiently, transparently, and inclusively. The consultant/company will deliver tailored technical assistance that leads to measurable improvements in business performance, governance, and the ability to reach and benefit rural women and youth. Scope of Work 1. Partner Diagnostics and Capacity Assessment The consultant will: Develop or adapt a practical organizational capacity assessment tool suitable for agribusinesses, cooperatives, and NGOs (covering governance, leadership, HR, financial management, operations, sales/marketing, impact tracking, and gender/youth inclusion). Conduct structured assessments with a portfolio of selected partners (to be agreed with ReGenerate Rwanda), including interviews with management, staff, and where relevant, board members and key clients/suppliers. Identify strengths, weaknesses, and critical gaps in: Strategic planning and business model clarity. Governance and decisionmaking structures. Human resource management, roles, and performance management. Financial management, cash flow planning, and basic controls. Core operations (procurement, production, aggregation, logistics, quality control). Sales, customer management, and rural outreach. Systems for tracking performance and impact, especially related to women and youth. Produce a concise diagnostic report for each partner with prioritized recommendations and proposed capacitybuilding interventions. 2. Strengthening Governance and Leadership The consultant will: Support partners to clarify and/or formalize governance structures (e.g., board roles, management committees, decisionmaking processes, delegation of authority). Facilitate working sessions with boards and senior management to: Refine organizational vision, mission, and strategic priorities. Clarify roles and responsibilities between governance and management. Establish or improve policies related to conflict of interest, accountability, and oversight. Develop simple governance tools and templates (e.g., board charters, meeting agendas/minutes, decision logs) and train partners on their use. 3. Organizational Design, HR, and Internal Processes The consultant will: Review current organizational structures and staffing for selected partners, with attention to critical functions (operations, finance, sales/marketing, procurement, quality, M&E). Propose improved organizational structures where needed, including clear job descriptions, reporting lines, and performance expectations. Support partners to put in place or improve: Basic HR policies and procedures (recruitment, induction, performance management, disciplinary processes). Staff performance management systems including KPIs, targets, and simple performance review tools. Internal communication practices (regular team meetings, documentation, information flow between field and management). Provide targeted coaching to key managers and team leaders to improve leadership, planning, and delegation. 4. Operational and Financial Management Improvements The consultant will: Map core operational processes for each partner (e.g., sourcing from farmers, aggregation, storage, processing, distribution, lastmile delivery) and identify inefficiencies, bottlenecks, and risks. Design or refine standard operating procedures (SOPs) for key processes, including practical checklists and visual aids where appropriate. Support partners to implement basic operational performance tracking (e.g., volumes handled, turnaround time, shrinkage/wastage, quality-rejection rates). Review financial management practices with a focus on: Cash flow planning and working capital management. Cost tracking and basic cost accounting by product or business line. Invoicing, credit management, and collections. Internal controls relevant to small and medium agribusinesses. Provide handson support to set up or improve simple tools (e.g., Excelbased cash flow, stock tracking, basic management reports) aligned with partners capacities and existing systems. 5. Commercial, Customer, and Partner Relationship Management The consultant will: Help partners clarify their customer segments, value proposition, and key revenue streams, with emphasis on rural lowincome customers, women, and youth. Support partners to strengthen basic sales and customer management practices, including: Simple sales planning and target setting. Customer relationship management (e.g., basic CRM tools, customer records, feedback mechanisms). Channel management for rural outreach (agents, agrodealers, cooperatives, communitybased organizations). Facilitate reflection on existing relationships with farmers, suppliers, agents, and other program partners, and identify opportunities for improved coordination and mutually beneficial agreements. Where relevant, support partners to develop or refine partnership MoUs and collaboration agreements that clearly define roles, expectations, and performance indicators. 6. Gender and Youth Inclusion Within Partner Organizations The consultant will: Assess how partner organizations currently engage, employ, and serve women and youth (as staff, suppliers, agents, and customers). Identify organizational barriers to women and youth participation (e.g., recruitment practices, workplace culture, leadership pipelines, operational constraints). Support partners to: Integrate gender and youth considerations into HR policies (e.g., nondiscriminatory recruitment, flexible arrangements, safeguarding). Set realistic, actionable gender and youth targets related to staffing, leadership, and client base. Develop simple tracking mechanisms for gender and youth disaggregated data in key business metrics. Provide practical guidance on how partners can design or adapt products, services, and outreach strategies that better respond to the needs and constraints of women and youth in rural areas. 7. Tailored CapacityBuilding and Coaching The consultant will: Codevelop with each partner an organizational improvement action plan with clear priorities, timelines, responsibilities, and expected outcomes. Provide tailored training sessions, coaching, and onthejob support to management and staff based on the agreed plans (e.g., financial basics for nonfinance managers, basic data use for decisionmaking, leadership skills). Use practical, applied approaches (e.g., working with real partner data, real cases, and existing tools) rather than purely theoretical training. Monitor progress against action plans and adjust support as needed in consultation with ReGenerate Rwanda and the partner. 8. Coordination with ReGenerate Rwanda and Learning The consultant will: Coordinate closely with the ReGenerate Rwanda team to align interventions with overall program objectives and other ongoing support to partners. Participate in periodic review meetings with the program team to share progress, challenges, and emerging lessons from the field. Document good practices, case studies, and success stories that can inform broader program learning and future partner engagement models. Provide recommendations to ReGenerate Rwanda on how to institutionalize partner capacitybuilding, including potential toolkits, minimum standards, and followup mechanisms. Deliverables Inception Report: Refined understanding of objectives and scope. Methodology and tools for partner assessment and capacitybuilding. Detailed workplan and timeline, including list of partners to be supported and level of effort per partner. Partner Diagnostic Reports: Individual diagnostic reports for each selected partner, including: Summary of assessment findings. Key gaps and risks in management, organization, and operations. Prioritized recommendations. A consolid Tender Link : https://www.jobinrwanda.com/job/request-proposals-partner-management-and-organizational-strengthening-consultancy
