Request For Information: Financial Administration And Planning System Competition, Advance Notification

The South Ostrobothnia Welfare Region Is Planning To Put Out A Tender For The Financial Management And Planning System. The Goal Of The Future Acquisition Is To Renew And Unify The Central Processes Of Financial Administration And To Ensure A Modern, Integrated System That Supports Automation. The Competition Will Cover Financial Administration And Planning System Solutions That Support E.G.:• Purchase Invoice Processing And Purchase Ledger• Sales Invoicing, Sales Ledger And Collection• Payment Traffic • Financial Reporting And Monitoring• Financial Planning, Budgeting And Forecastingthe Purpose Of This Request For Information Is To Map Procurement-Related Supplier And Solution Options. This Announcement Is Not A Procurement Announcement Or A Request For Tenders, But An Invitation To Market Dialogue Implemented With Advance Notice As Part Of The Procurement Preparation. This Request For Information Does Not Oblige The Procurement Entity To Carry Out The Procurement. Operators Who Have Registered For The Dialogue And Are Interested In Procurement Have The Opportunity To Comment On The Preliminary Tender Request Materials And Answer The Questions Posed By The Procurement Unit. As Deemed Necessary By The Purchasing Unit, The Dialogue May Also Include Teams Meetings With Registered Suppliers. The Financial Administration And Planning System Complex Is Designed To Be Put Into Production Use From The Beginning Of 2028. Current Financial Administration Processes Are Partially Automated, But Still Contain A Lot Of Manual Work Steps, Investigation Of Exceptions And Fragmented Practices Between Different Service Areas. The Development Of The System Set Aims To:• Unify Processes And Increase Automation• Improve Data Transfer And Integration• Reduce Exceptions And Errors• Improve Lead Times And Cost Efficiency• Better Transparency And Reporting To Support Management The Procurement Concerns Financial Management And Financial Planning Solutions, Which Includes The Following Areas:• Receipt, Routing, Approval And Payment Of Purchase Invoices• Sales Invoicing And Management Of Invoicing Materials• Ledgers And Performance Alignment• Management Of The Collection Process And Interfaces With Collection Agents• Payment Traffic Data And Bank Connections• Financial Planning, Budgeting And Forecasting• Reporting Solutions We Are Also Interested In Hearing About Possible Sub-Solutions. The Goal Is To Map The Solutions On The Market And Get The Views Of Suppliers, In Particular:• Automation Opportunities And Best Practices• Integrations In The Welfare Area Environment• Implementation Of The System Implementation And Migration• Development Model And Service Level Requirements• Price Level The Market Dialogue Does Not Bind The Purchasing Unit To Subsequent Tendering, And Participation In It Is Not A Condition For Participation In The Tender. Tentative Schedule• Launch Of The Market Dialogue: Spring 2026• Tender Publication (Preliminary): Autumn 2026 • System Selection And Procurement Decision: End Of 2026 • Implementation In Stages: 2027–2028 A More Precise Schedule Will Be Specified As The Preparation Progresses. Registration For The Market Dialogue Will Be Done According To The Instructions Given Separately.