Expression of Interest For Recruitment Of A Firm For The Independent Audit Of Software Assets And Recommendations For Future Acquisitions For The Benefit Of Arcep

Expression of Interest for Recruitment of a Firm for the Independent Audit of Software Assets and Recommendations for Future Acquisitions for the Benefit of Arcep The overall objective of this study is to carry out an independent, comprehensive, and structured audit of ARCEPs software asset portfolio in order to assess regulatory and contractual compliance, functional coherence, performance, and total cost of ownership (TCO), and to formulate strategic and operational recommendations aimed at: improving software asset governance; optimizing future acquisition and upgrade decisions; ensuring alignment with software asset management (SAM) best practices and with the strategic orientations of the Information Systems Master Plan (SDSI) and the Information Systems Urbanization Plan (PUSI). The specific objectives to be achieved include: analyzing current procedures and decision-making processes related to the acquisition, renewal, and management of software licenses; analyzing license types and associated contracts, including support, maintenance, and subscription contracts, as well as their technical, financial, and legal terms; establishing a complete and up-to-date inventory of all ARCEP software assets, including licenses, versions, usage, users, and related environments; assessing software license compliance, particularly with contractual and regulatory commitments (usage rights, number of users, functional scope, authorized versions), and identifying associated legal and financial risks; analyzing the total cost of ownership (TCO) of software solutions over their life cycle (past, current, and projected costs), including acquisition, maintenance, support, operation, and upgrade costs; identifying functional redundancies, underutilization, excess capacity, and risks of technical obsolescence and end-of-life/end-of-support (EOL/EOS) to identify levers for rationalization and optimization of the software portfolio; identifying and analyzing open-source solutions deployed within ARCEPs information system, assessing their level of integration, operational criticality, adequacy to needs, and associated challenges (performance, security, costs, governance), and formulating recommendations for an optimal strategic positioning of open-source solutions within the software portfolio; assessing the adequacy of software to ARCEPs current and future business needs, analyzing usage rates and user adoption levels, and evaluating their contribution to operational performance and the institutions digital transformation; analyzing the maturity level of software asset management (SAM) from organizational, procedural, and technical perspectives; assessing risks related to security, vendor lock-in, and service continuity; and evaluating critical dependencies on certain software; formulating prioritized and costed recommendations for rationalization, security enhancement, and optimization of the software portfolio, taking into account budgetary, regulatory, and operational constraints; developing a decision-making map of the software portfolio identifying, for each major solution, strategic orientations (maintain as-is, optimize, replace, rationalize, or integrate) as well as optimal management modalities for associated license contracts; developing a multi-year roadmap for rationalization and modernization of the software portfolio, including selection criteria for future acquisitions, in line with the Information Systems Master Plan (SDSI) and the Information Systems Urbanization Plan (PUSI); proposing key performance indicators (KPIs) for continuous monitoring of software assets and license compliance; formulating recommendations to improve software asset management and strengthen internal capacities in SAM (tools, organization, processes). The firm shall undertake all due diligence necessary to satisfactorily achieve the specific objectives defined above. The duration of the assignment shall not exceed three (03) calendar months. [Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.] Tender Link : Burkina Faso