Tenders Are Invited For Email Security Gateway Solution

Tenders are invited for Email Security Gateway Solution Open Date: Wed, 02/04/2026 - 12:00 Close Date: Thu, 02/19/2026 - 12:00 University Hospital Sharjah. (UHS) Management has decided to invite vendors for a Request for Proposal (RFP). You, as a vendor are requested to participate in the RFP process by submitting your offer to provide the services as described in this document. The RFP should comply with the following terms & conditions: 1. The proposal shall be clear, informative & include as per the requirement described in the RFP. 2. The financial offer should be on your company letterhead containing the authorized signatory and must be sent to the attention of the Director of Finance, University Hospital Sharjah, PO Box 72772, Sharjah in a sealed document. 3. The price quoted is as mentioned in the technical requirement listed below (RFP) to UHS. 4. All deliveries should be made for the ordered quantity in full, without partial shipments, to our Main Warehouse, located in UHS vicinity or as specified on the Purchase Order/ Contract. Failure to comply with the agreed delivery schedule or any shortfall in quantity may result in penalties or contract termination, as per the Purchase Agreement Terms and Conditions. 5. As a part of the RFP document, the Vendors are requested to provide their valid Trade License, Name, and Designation of the Managing Director/General Manager/Sr. Manager having the authority to bind their company for the business relationship. Also, the vendors are required the provide licenses, certificate confirming that the vendor is legalized to operate the proposed business activity. As well as the following documents: a) Valid Trade License b) Updated Company Profile c) Tax Registration Certificate (TRN) d) Full Company Address & Contact Details e) Memorandum of Association (MOA) and Power of Attorney (POA) for authorized signatory (if applicable) f) An official Authorization Letter/Agency Certificate, confirming the vendors legal authorization to supply the specified items on behalf of the manufacturer or principal company. g) Any additional approvals or compliance documents mandated by government authorities for the supply of the specified equipment. h) Non-Liability Letter and Legal Clearance Confirmation. i) Insurance Policies (General Liability, Professional Indemnity, etc.). j) Declaration of No Ongoing Legal Disputes. k) Vendor Code of Conduct Acknowledgment. 6. Standard payment terms are 90 days from the date of completion of delivery of supplies/ services or as specifically agreed in purchase contract/ agreement. 7. Any delays or non-conformance may result in the termination of Services agreement and/or imposition of penalty for delayed services as per the Services Agreement terms and conditions. A performance bond may be required to ensure commitment to the agreed timelines and quality standards. 8. The proposed services shall be evaluated & approved by UHSs before confirmation. Once the agreement is signed off, the services will have to correspond to the required services with specific time-frame, and as originally proposed, agreed and any deviations shall be considered a breach of service contract/agreement. 9. The specified brand and manufacturer must remain unchanged throughout the contract period unless otherwise approved by UHS in writing. 10. UHS will be constantly evaluating the compliance of Contract/Agreement Terms and consistency in performance of the services throughout the duration of the agreement. 11. Vendors are required to submit regular progress reports at agreed intervals detailing progress, challenges, and actions to address any delays or issues. Should Vendors not meet the requirements of UHS, UHS reserves the right to terminate the agreement if the vendor is not able to rectify during the time allotted by UHSs representative. 12. Vendor Contact details (landline, mobile, emails) of the authorized representatives should be mentioned. Tender Link : https://www.uhs.ae/tenders

Refer document

FileName	File Description
Global Tender Document	539ae3f0-8164-42fe-829a-fc4a1c5ee55c.htm