Tenders Are Invited For Acquisition Of The Virtual Collaboration Platform

The City Of Lohja Is Requesting Offers For A Virtual Collaboration Platform For The Use Of The Citys Education And Communication Services. Description And Goals Of The Procurement: The Object Of The Procurement Is A Collaboration Platform. The Goal Is To Acquire An Agile, Versatile And Easy-To-Use Work Tool That Facilitates The Facilitation Of Cooperation, Guides The Group Process And Makes The Work Visible To The Participants. The Platform Must Enable The Real-Time Collaboration Of The Participants Of Workshops, Seminars And Similar Group Events Seamlessly In The Different Stages Of The Process: Before The Event, During The Event And, If Necessary, After It. All Work Takes Place On The Platform, Which Must Be Accessed Easily With Different End Devices (Computer, Tablet And Smartphone). Platform Structure And Group Work Spaces: The Collaboration Platform Must Offer Group Work Spaces Or Sites That Enable Versatile Interaction. The Spaces Must Support Conversations, The Implementation Of Various Surveys And Tasks, And The Sharing Of Videos And Materials. The Functionality Of The Platform Requires A Clear Structure For Working At Different Stages Of The Process And A Smooth Transition Between Different Group Workspaces Or Sites. Participants Must Be Able To Easily Divide Into Task-Specific Small Groups. Functional Requirements And Collaboration Tools: The Platform Is Used To Manage And Implement Ideation, Joint Development Of Ideas And Voting. The Platform Must Offer Functionalities That Support Joint Ideation, Such As The Possibility Of Co-Writing, Structuring And Visualizing Things.• Ideation And Materials: Users Can Leave Their Own Suggestions On The Platform And Attach Various Files To Them, Such As Documents (E.G. Pdf), Images And Videos.• Co-Development: The Platform Enables All Users To Participate By Browsing, Viewing And Commenting On The Ideas Left By Others.• Voting: Voting Is Carried Out Transparently On The Platform. Users Can Vote For One Or More Ideas According To The Settings. The Voting Results Are Visible To All Users, Which Supports The Transparency Of The Process And Strengthens The Trust Of The Participants. Maintenance And Process Management: The Service Must Provide The Administrator With Tools To Manage The Process. The Platform Must Enable:• Opening And Closing The Different Stages Of The Process (Ideation, Joint Development, Voting).• Defining Process Schedules.• Moderating Ideas And Comments.• Managing Individual Ideas: Accepting, Rejecting Or Moving Them To Different Stages Of The Process.• Defining Voting Settings (E.G. Voting Method, Number Of Votes). 31.3.2028. Unless Either Party To The Contract Has Announced 6 Months Before The End Of The Basic Contract Period That They Do Not Want To Continue The Contract, The Contract Will Continue Indefinitely With A Mutually Valid 6-Month Notice Period.