Tenders Are Invited For It Services: Consulting, Software Development, Internet And Support – University Of Cologne - Preparation And Support For The Tender For The Cafm System And Introduction

It Services: Consulting, Software Development, Internet And Support – University Of Cologne - Preparation And Support For The Tender For The Cafm System And Introduction. The Uok Was Given Property Management By The State. The Uok Thus Assumes Responsibility For All Construction Measures (New And Extension Buildings, Renovations And Modernizations). In Operation, This Involves Maintenance (Maintenance, Inspection And Repairs In The Event Of Malfunctions) For All Users Of The Properties In The Uok Portfolio. At The Time Of This Tender, The Client-Based Facility Management System Fm Essentials From Planon (Formerly Conject) Is In Use For Reporting, Documenting And Controlling Orders. Further Development And Support Of This Solution Will Be Discontinued By The Provider In The Medium Term. In Addition, The Solution No Longer Meets The Current And Future Requirements Of A Facility Management System. For This Reason, The Requirements Should Be Collected In Detail With The Support Of An External Consultant, The Options Should Be Evaluated On The Basis Of A Rough Market Analysis And A Tender Should Be Prepared. In Detail, The Project Scope For Replacing The Existing System Includes: O First Priority Is To Install A Maintenance Planning System (Ips) In Order To Meet The Uoks Operator Responsibility From A Governance Perspective. Maintenance Planning Is Currently Done In Excel. The Data Bases And The Planning And Evaluations Based On Them Are Prone To Errors, Are Partly Not Up To Date And Imply Data Redundancies. This Also Makes Work More Difficult, Among Other Things With Regard To Planning The Deployment Of Personnel. O The Second Priority Is To Examine The Replacement Of The Ticketing System, With A View To Plannable Maintenance Measures As Well As Operational Disruption Management. O With 3Rd Priority, An Area Management Module From The Planning And Construction Area Of ​​Property Management Must Be Taken Into Account In The Requirements, Since In The Current - Then To Be Replaced - System Landscape, Area Data Is Used And Updated In An Interface With The Cad System Fmdesign. The Introduction Of The New Cafm System Is Intended To Ensure Uninterrupted Support For Ongoing Work As Well As Support For User Reports Of Needs And The Allocation Of Rooms Based On Processes To Be Redefined As Part Of The Master Planning. The Following Topics/Interfaces/Applications Should Be Taken Into Account (And Thus Part Of The Service Description Of The Cafm System Tender) In Order To Be Prepared For Future Requirements And Not To Deprive The Uoc Of Options, But Are Not In The Project Scope Of The System Implementation, In Particular: O The Conversion To S/4Hana (Fundamental Decision: S/4Hana Is The Leading System.) Here, In Particular, The Options For Using Sap Modules For Property Management Are Subject To A Critical Assessment For Suitability With The Requirements Of The Uoc To Examine. O The Requirements For Sustainability In The Management Of Real Estate O The Requirements In Document Management (D