Quotation are invited for Development of Centralized Digital Strategy Planning, Implementation & Performance Monitoring Application 1. Objectives and Deliverables The Strategy Management Application aims to: Streamline strategic planning processes. Facilitate the tracking and reporting of strategic goals and initiatives. Enhance communication and collaboration among stakeholders. Provide actionable insights through analytics and reporting. Deliverables: Understanding of existing organisational strategy Requirements gathering for the application Design of workflows and processes Development o Using Agile Methodology to deliver iterative working versions o Perform unit, integration and user acceptance testing Deployment of system o Phased or big band rollout, based on organisation preference o Provide a post deployment support period Training o Conduct user training workshops at all centres o Deliver user manuals and reference guides 2. System Functional Requirements 2.1 Strategic Planning Goal Setting: o Create and manage organizational goals, objectives, and KPIs. Ensure strategic alignment the above 7 7 o Define timelines, milestones, weight and priorities for each goal. Initiative Management: o Link initiatives to strategic goals. o Assign owners and teams to initiatives. o Include fields for budgets, timelines, and resource allocation. 2.2 Performance Monitoring Progress Tracking: o Update status and progress of goals and initiatives. o Automatic alerts and reminders for nearing and overdue tasks. o Use measure like colour coding for status KPI Monitoring: o Real-time tracking of key performance indicators. o Visualization tools (e.g., dashboards, charts including gant charts/plans) to represent progress. o Supervisors must have access to oversee real-time data 2.3 Collaboration and Communication Team Collaboration: o Provide discussion threads, document sharing, and task assignment. o Integration with email and messaging systems for notifications. Stakeholder Communication: o Share updates and reports with internal and external stakeholders. o Role-based access control for sensitive data. 2.4 Reporting and Analytics Customizable Reports: o Generate reports on goal progress, resource allocation, and performance metrics. o Cascading of strategic objectives o Export reports in multiple formats (PDF, Excel, etc.). 8 8 Analytics Dashboard: o Insights into trends, bottlenecks, and success factors. o Predictive analytics to forecast goal outcomes. 2.5 Integration Third-Party Tools: o Integration with ERP, CRM, and project management tools. o API support for custom integrations. Data Import/Export: o Seamless data migration from legacy systems. 3. Non-Functional Requirements 3.1 Scalability Support concurrent users across multiple departments or branches. 3.2 Security Implement role-based access control and multi-factor authentication. Ensure compliance with data protection regulations (e.g., GDPR). 3.3 Usability Intuitive user interface with minimal learning curve. Accessibility features for users with disabilities. Allow for NYS branding 3.4 Performance High responsiveness and minimal downtime. Real-time updates for dashboards and reports. 3.5 Maintainability Modular architecture for easy updates and upgrades. Comprehensive documentation for developers and administrators. 4. Technical Requirements Platform: Web-based with mobile-friendly design. Technology Stack: MVC framework 9 9 Deployment: Cloud-hosted with options for on-premises deployment. 5. Project Constraints Budget: To be determined based on the complexity and features. Timeline: Estimated completion within 612 months. Resources: Developer, analyst, and project managers. 6. Success Criteria User satisfaction with the ease of use and functionality. Reduction in manual effort for strategy tracking and reporting Enhanced alignment between organizational strategy and execution. Tender Link : http://www.nys.com.na/procurement/
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