Tenders Are Invited For Ai & Data Week Consultant

Tenders are invited for AI & Data Week Consultant Palestine TechnoPark (PTP) is a leading non-profit research and innovation hub dedicated to advancing technology, entrepreneurship, and digital transformation in Palestine. As a platform that brings together government, academia, the private sector, startups, and international partners, TechnoPark plays a strategic role in strengthening Palestines knowledge-based economy. Within this vision, Palestine TechnoPark (PTP) is implementing and organizing the AI & Data Week, that aims to convene policymakers, academics, industry leaders, entrepreneurs, and international experts for a week-long program of knowledge exchange, skills development, and innovation showcases. The initiative aims to position Palestine as an active participant in the global AI ecosystem promoting collaboration, policy alignment, and data-driven transformation. To support the planning and delivery of this high-impact initiative, Palestine TechnoPark is seeking to hire a consultant to lead and coordinate the activities outlined below. Job Description Position Title: AI & Data Week Consultant Contract period: 3 Months Location: Palestine TechnoPark, Birzeit Reports To: Director, AI & Data Lab Palestine TechnoPark About AI & Data Week AI & Data Week is a national initiative organized by the AI & Data Lab at Palestine TechnoPark, in partnership with the Ministry of Telecom and Digital Economy. The event brings together policymakers, academia, industry leaders, startups, donors, and youth to advance Palestines digital transformation through artificial intelligence and data-driven innovation. Over three days, the program brings together high-level policy dialogue, technical capacity-building bootcamps, startup demo days, innovation exhibitions, and national media engagement, all aligned with Palestines national vision for digital transformation and economic development. The event offers sponsors a unique opportunity to gain visibility, engage with the national AI ecosystem, and support innovation and youth empowerment at the heart of Palestines growing technology landscape. Proposed Program: · Day 1: AI Across Sectors: Panels and case studies in AI applications across key industries at Technopark - 4 Sessions · Day 2: Capacity Building: Technical bootcamps on Python, machine learning and prompt engineering (SPARK). · Day 3: Demo Day - Innovation & Startups: Startup pitching, investor roundtables and product demonstrations. Position Summary The AI & Data Week Manager will lead the end-to-end planning, coordination, and delivery of AI & Data Week. The role is responsible for managing all phases of the event lifecyclefrom preparation to implementation and post-event closureensuring seamless coordination across media, design, sponsorship, logistics, and stakeholders. The position requires strong project management, communication, and stakeholder coordination skills, with proven experience in managing complex, multi-partner events. Key Responsibilities 1. Event Planning & Project Management · Develop and manage a detailed work-plan and timeline (JanuaryMarch). · Coordinate internal teams, consultants, and service providers. · Track deliverables, risks and dependencies across all workstreams. · Ensure alignment with the Ministry of Telecom and Digital Economy and strategic partners. 2. Program & Stakeholder Coordination · Coordinate event agenda, session formats, and daily flow. · Liaise with speakers, panelists, moderators, and trainers. · Manage speaker invitations, confirmations and briefing materials. · Coordinate with academic, private sector, donor and ecosystem partners. 3. Sponsorship & Partnership Management · Support sponsorship outreach and partner engagement. · Coordinate sponsor on-boarding, branding benefits and activation. · Ensure sponsor visibility across event materials, media and on-site branding. · Manage partner agreements and follow-up communication. 4. Media, Communication & Design Coordination · Coordinate implementation of the communication and media plan. · Liaise with media partners, journalists and content creators. · Oversee production of design assets (branding, signage, social media visuals). · Ensure consistency of messaging and visual identity across platforms 5. Logistics & Operations · Coordinate venue setup, Audio Visuals, staging, exhibition areas and catering. · Manage run-of-show, on-site schedules and operational manuals. · Coordinate volunteers, staff and service providers during the event. · Lead on-site problem solving and decision-making 6. Event Implementation & On-site Management · Lead daily event operations and coordination during AI & Data Week. · Ensure smooth session flow, speaker readiness and time management. · Coordinate media coverage interviews, and live streaming. · Serve as the main point of contact for partners and stakeholders. 7. Post-Event Reporting & Closure · Lead post-event debriefs and evaluation. · Compile attendance data, feedback and media metrics. · Coordinate preparation of the post-event report. Deliverables · Approved event workplan and timeline. · Coordinated agenda and speaker lineup. · Successful delivery of AI & Data Week. · Sponsor and media fulfillment reports. · Final event report and lessons learned document. Required Qualifications & Experience · Bachelors degree in project management, business administration, communications, international relations, or a related field. · Minimum 3 years of experience in event management, program coordination, or project management. · Proven experience managing multi-stakeholder events or conferences. · Experience working with government entities, donors, or large institutions is an asset. · Strong organizational and time-management skills. Skills & Competencies · Excellent project management and coordination skills. · Strong communication and stakeholder management abilities. · Experience coordinating media, design and branding activities. · Ability to work under pressure and manage multiple priorities. · Problem-solving mindset with strong attention to detail. · Proficiency in English and Arabic. (spoken and written) Preferred Qualifications · Experience in technology, innovation, or digital transformation programs. · Familiarity with AI, data science, or startup ecosystems. · Experience managing sponsorships or partnerships. Contract Duration & Level of Effort · Duration: January April. · Level of effort: Full-time during peak implementation period. How to Apply Tender Link : https://www.jobs.ps/en/tenders