Tenders are invited for Supply of Computer Equipment By submitting a bid, the supplier fully accepts all the general terms and conditions governing the contract as the sole basis for this bid, irrespective of its own terms of sale and supply, which it waives and derogates from in connection with this contract. The Central Election Commission expects the supplier to read and adhere to the instructions, forms, general terms and conditions of the contract, and technical specifications contained in the tender documents. The Commission will not consider any bid that does not contain all the required information and documents, nor will it take into account any reservations the supplier may include in its bid. Required supplies The subject of this tender is the purchase and supply of desktop and laptop computers, power saving devices, and tablets , by the supplier(s) with whom the contract(s) are made, to the headquarters of the Central Election Commission. The required devices consist of (7) main categories comprising seven items. The supplies supplied must conform exactly to the specifications required and specified in the tender documents (specifications annex) and must be in all respects in accordance with the quantities, models, dimensions and other instructions. Participating in the tender The tender package will be provided to suppliers registered with the relevant authorities and qualified by the Central Election Commission to participate in the tender. Suppliers participating in the tender must prove their legal, technical and financial eligibility, and that they possess the necessary and sufficient resources to execute the tender. country of origin The supplier must specify the origin of the supplies proposed in this tender and state the country name. The supplier must prove the origin of the supplies he submitted in the bid with official documents. Contract type Supplying supplies according to the unit price. Supply categories A single contract is signed with the supplier(s) to whom the supply of the required class of supplies or parts thereof is referred. The currency of giving [1] The prices of the required supplies listed in this tender are set in US dollars, inclusive of all fees, taxes, and costs , and including value-added tax (i.e., VAT = 16%). Tender validity period Bids shall be valid for ( 90 ) ninety days after the deadline for submission indicated in the Bids Delivery clause below. Tender submission Bids must be submitted, before the deadline of 12:00 pm on Tuesday , December 16, 2025 , to the following address: Central Election Commission / General Headquarters Procurement and Supplies Department / First Floor Order of bids: The price quotation for the required technical and administrative supplies , which includes all technical, administrative and financial specifications, is placed in a separate envelope that is closed and sealed according to regulations, and the envelope is labeled with the technical offer. The financial price quotation for the required supplies, which includes prices and everything related to prices, is placed in a separate envelope that is properly sealed and closed, and the financial offer is written on the envelope. Tender content [2] The submitted bids must comply with the requirements stated in the tender documents and consist of the following: A detailed description of the technical specifications of the supplies offered by the supplier, in accordance with the technical specifications defined in the tender document. A financial offer (price quote) that lists the prices of supplies including value-added tax . The bank name and account number are required to complete the payment process. The companys registration number with the Value Added Tax Department. Description of the companys qualifications (experience, previous bids). A document (letter) from the supplier stating the country of origin of the supplies mentioned in his bid. Signature of the authorized official and the company seal. Certificate of clearance from value-added tax. Certificate of clearance from the Value Added Tax and Income Tax Department. Valid withholding certificate. Certificate of clearance from value-added tax (related to customs inspection). Property tax clearance certificate - professional licenses. Tender prices The supplier must ensure that the prices submitted are accurate, complete, and comprehensive, and that they include all costs after taking into account all factors that affect the full and proper execution of the tender. The unit price for the required supplies (services) is stated in such a way as to include all costs in terms of transportation, loading, unloading, installation, operation, and including all fees, taxes, and all costs, including value-added tax (i.e., VAT = 16%). Tender preparation costs The supplier shall bear all costs associated with preparing and submitting his price quotation, and the Central Election Commission shall not be responsible or obligated, under any circumstances, to pay these costs or any part thereof, regardless of the outcome of the bidding process. Tender Ownership The Central Election Commission retains ownership of the bids and related documents it receives under the procedures of this tender, and no supplier who participated in the tender has the right to retrieve or request the return of their bid. Opening bids The Central Election Commission opens and examines the incoming bids, initially , to ensure that they are complete, do not contain any calculation errors, and are duly signed and sealed. A record of the bidding process is made by the head of the procurement and supplies department at the Central Election Commission for documentation purposes. To facilitate the examination, evaluation, and comparison of bids submitted to it, the Bids Evaluation Committee, appointed by the Central Election Commission, may request clarifications from a supplier(s) regarding their bids, provided that: The request for clarification and the suppliers/suppliers response regarding it shall be in writing. The clarification or the suppliers response to it does not include any request, offer, or permission by the committee or the supplier concerned to change the prices or the substance of the bid he submitted. Bids submitted by bidders attempting to influence the bid evaluation committee during the bid examination, evaluation, and comparison process, and/or attempting to obtain information about the progress of the evaluation and comparison process and referral recommendations, will be excluded. Any bid received after the deadline mentioned in the Bids Delivery clause above will not be opened , and all bids received after that date will be returned to their owners unopened. [Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.] Tender Link : https://www.jobs.ps/en/tenders
