Request for proposals for Facility Management Services for Africa Res Head Office Building in Abuja (Nigeria) Date Added: December 3, 2025 Deadline: 31/12/2025 Category: Facilities Management REQUEST FOR PROPOSAL FOR FACILITY MANAGEMENT SERVICES LAGOS, NIGERIA CLOSING DATE FOR APPLICATIONS: 2025-12-31 SUMMARY FACILITY MANAGEMENT SERVICES FOR AFRICA RES HEAD OFFICE BUILDING IN ABUJA (NIGERIA). PLOT 1573 ALONG RALPH SHODEINDE STREET IN ABUJA, CENTRAL DISTRICT AREA NEXT TO MINISTRY OF FINANCE 1.0. PROJECT OBJECTIVES In line with its relocation plan to Abuja, AFRICA RE (the Client) is currently developing a high-end head office building on Plot 1573, Ralph Shodeinde Street, in the Central Business District of Abuja, adjacent to the Ministry of Finance. The project is currently under construction and has a completion rate of 76%. It is a mixed-use grade A building development that includes premium office spaces, a restaurant, and gym facilities, all complemented by ample and well-planned parking provisions. Africa Re now plans to appoint and collaborate with a reputable Facilities Management Company, for the smooth operation and maintenance of its facility. The appointed company will directly manage all technical (hard) services, supervise third-party Contractors for soft services, and implement best practices in management and sustainability reporting. · Ensure uninterrupted operation of all engineering systems · Extend asset life cycle and minimize downtime · Achieve high energy efficiency and sustainability performance · Maintain safe, healthy, and comfortable conditions for occupants 2.0. TERMS OF REFERENCE FOR THE COMPANY The selected Facilities Management company will provide end-to-end services under the following categories: HARD SERVICES (DIRECT MANAGEMENT) The Facility Manager shall directly manage the operation, maintenance, and optimization of all building systems, including but not limited to: · Electrical Systems: Power distribution, lighting, transformers, switchgear, UPS · Mechanical Systems: HVAC systems, chillers, air-handling units, pumps, and controls · Plumbing and Water Supply: Water treatment, reticulation, and drainage · Fire Detection & Protection: Fire alarms, extinguishers, hydrants, sprinklers · Vertical Transportation: Elevators, escalators, and associated systems · Power Generation: Generators, fuel systems, and synchronization panels · Preventive & Corrective Maintenance: Scheduled and responsive maintenance of all equipment Technical Documentation: Maintenance logs, asset registers, and equipment manuals SOFT SERVICES (SUPERVISORY ROLE) The Facility Manager shall supervise third-party contractors responsible for: · Cleaning and janitorial services · Security services · Landscaping and gardening · Pest control · Waste management and recycling · Front desk and concierge services (if applicable) ENERGY MANAGEMENT & SUSTAINABILITY · Monitor and report energy, water, and waste consumption · Develop and implement cost-effective, eco-friendly resource conservation measures · Conduct periodic energy audits · Submit quarterly sustainability performance reports FINANCIAL & ADMINISTRATIVE MANAGEMENT · Develop annual service budgets jointly with Africa Res General Services Department · Manage service charge accounts · Monitor operational costs for optimization · Maintain comprehensive records of maintenance, utilities, and financial transactions COMPLIANCE & REPORTING · Adhere to all health, safety, and environmental regulations · Ensure compliance with local, state, and federal regulations · Provide quarterly reports detailing operational, financial, and sustainability performance · Implement facility management software to streamline operations. 3.0. BUILDING DESCRIPTION GENERAL INFORMATION · Structure: 1 Basement + Ground Floor + 10 Upper Floors · Total Office Area: 12,853 m2 (approx.) · Occupancy: Africa Re will occupy floors 8-10; other floors may be leased to tenants or used for corporate functions · Facilities: Premium office spaces, meeting/conference rooms, cafeteria, gym, data center, and ancillary services · Parking: Basement and surface parking for staff and visitors 3.1. MAIN BUILDING SYSTEMS AND EQUIPMENT · Electrical: Transformers, LV switchboards, power distribution, energy-efficient lighting, UPS systems · Mechanical: Centralized HVAC, chillers, AHUs, FCUs, pumps, plumbing networks, etc. · Water Distribution: Treatment plants, booster sets, transfer pumps, water tanks, etc. · Water treatment Plant: STP, lifting pumps, transfer pumps, etc. · Power Generation: Standby diesel generators with ATS and fuel management, etc. · Vertical Transportation: Passenger and service elevators, etc. · Fire & Life Safety: Fire alarms, extinguishers, hydrants, sprinklers, emergency lighting, etc. · ICT & Security: CCTV, access control, structured cabling, intercom, PA systems, etc. · Building Management System (BMS): Integrated platform for HVAC, lighting, power, and fire system control, etc. · Other Facilities: Cafeteria, restrooms, janitorial areas, landscaped zones, etc. Tender Link : https://etenders.com.ng/africa-re-request-for-proposal-for-facility-management-services-for-africa-res-head-office-building-in-abuja-nigeria/
