Tenders Are Invited For Call For Market Dialogue And Request For Information: Procurement Of The Tracking Tool For Shared Vehicles

Note! This Is Not A Request For Tender, Procurement Notice Or Advance Notice, But An Announcement About Starting A Market Dialogue As Part Of Procurement Planning. The City Of Espoo Has Started The Preparation For The Procurement Of A Shared Vehicle Monitoring Tool And Invites Suppliers To A Market Dialogue. The Aim Of The Procurement Of A Shared Vehicle Management Tool Is To Implement Monitoring In Accordance With The Micro Traffic Permit (Section 18) Of The Transport Services Act (3030/2025) In The Area Of ​​The City Of Espoo. The Management Tool Is Used To Collect And Monitor The Movement Data Of Shared Vehicles And Set Operating Rules And Restrictions For Them. The Tool Aims To Improve Urban Safety And Facilitate Urban Planning Based On Usage And Regulatory Data Of Shared Vehicles. The Object Of The Procurement Is The Shared Vehicle Tracking Tool To Be Acquired As A Service As Follows:- System As A Software Service (Saas)- Implementation And Adaptation Of The Service To Espoo- Application Maintenance Services- Further Development And Expert Services Of The System According To Espoos Needs. The Functionality Of The Shared Vehicle Tracking Tool Is Aimed To Cover The Following:- Basic Functions Of The Management Tool, I.E. Collecting And Displaying Usage Data Of About 6,000 Shared Vehicles To The User.- Real-Time And Visual User Interface For Tracking Shared Vehicles, I.E. Displaying Map-Based Information About Shared Vehicles And Traffic Operators Based On Location Information Of Shared Vehicles To The User.- Setting Regional And Shared Vehicle Operator-Specific Rules And Restrictions For Shared Vehicles And Giving Notifications To The User Based On The Rules And Restrictions. Statistical Functionalities.- Management Of User Roles And Access Rights. The Purpose Of The Market Dialogue Is To Map The Market Situation Regarding The Purchase Of The Shared Vehicle Tracking Tool. The City Of Espoo Wants To Hear The Thoughts Of Potential Suppliers About The Execution Of The Tender And The Preparation Of The Request For Tenders. Schedule Of The Market Dialogue The Market Dialogue Will Initially Take Place In Two Stages: 1. Through Teams, Initially In Week 51. The Procurement Unit Reserves The Right To Invite 3-5 Suppliers To The First Stage Of The Dialogue Based On The Information Request Responses. The Goal Of This First Phase Is To Familiarize Yourself With The Products On The Market, For Example With The Help Of Demos From Suppliers. 2. Tender Documents Will Be Sent To Those Who Have Registered For The Market Dialogue For Commenting, Approximately In Weeks 51-2. The Second Phase Of The Market Dialogue Will Be Conducted Electronically. The Written Material Will Be Sent To All Those Registered For The Market Dialogue For Perusal, Approximately In Weeks 51-2. The Dialogue Of The Second Stage Will Take Place On The Content Of The Preliminary Request For Tenders, The Definition Of Requirements And The Terms Of The Contract. The Procurement Unit Reserves The Right To Additional Negotiations As The Market Survey Progresses. The Procurement Units Goal Is To Start The Actual Bidding Process In The Spring Of 2026 And The Implementation Project No Later Than May 2026 So That The New System Can Be Put Into Use In The Summer Of 2026. Responding To Information Requests And Market Dialogue Registration We Ask Suppliers Who Are Interested In Participating In The Market Dialogue To Register In Writing By 10 December 2025 At 16:00 To The Address [email protected]. Please Title Your Registration Message Clearly, E.G. Market Dialogue: Procurement Of Shared Vehicle Tracking Tool - Registration [Company Name]. At The Same Time, State The Name Of Your Contact Person. The Market Dialogue And The Information Provided In It Do Not Bind Any Party Participating In It, Nor Is It A Prerequisite For Later Participation In The Actual Tender. The Official Request For Tenders Will Only Be Published After The End Of The Market Dialogues. Responses Will Be Treated Confidentially.