Request for proposals for Audit Services for ECHO FPA Ex-ante Assessment Closing Date: 29 Dec 2025 Type: Consultancy Request for Proposal Audit Services for ECHO FPA Ex-ante Assessment REF: EE001-26 Alight is seeking an experienced auditor to conduct our ex-ante assessment as a non-governmental organization applying to become a Humanitarian partner of the European Commission. Interested firms should submit their proposals as per the guidelines below: 1.Key information Service Start Date: January 13, 2026 Service End Date: February 25, 2026 Scope of Work Audit services in accordance with the DG ECHO of Reference for Ex-Ante Assessment Terms of Reference Ex Ante Assessment.pdf Required Qualifications As per the requirements set out in Chapter 1 of the above TOR Location: Warsaw, Poland Application deadline: January 6, 2026 2.About Alight Fundacja Polska has been a registered Polish foundation since 2022, established in response to the displacement of Ukrainians seeking safety and support. Since then, Alight has partnered with a wide range of community-based organizations across Poland and Ukraine to help communities meet their most immediate needs. Alight, founded in 1978, is a registered non-governmental organization working in several countries around the world. We walk alongside displaced populations to co-create high-quality services and programs shaped by the people who use them. Alight is committed to inspiring and unleashing abundance, even in contexts where scarcity often dominates For more background information about Alight please visit www.wearealight.org 3. Objectives of the Request for Proposal Alight intends to apply for a Framework Partnership Agreement with the European Commission Directorate-General for Civil Protection and Humanitarian Aid Operations (DG ECHO) in February 2026. Accordingly, through this Request for Proposal (RFP) we are seeking to appoint an auditor to complete our ex-ante assessment by end February 2026. 4. Scope of Work The assessment shall cover the operations of Alight for the 12 months period ending on the day of the start of the fieldwork of the assessment. The scope and process of the assessment has been determined by DG ECHO in the Terms of Reference Ex Ante Assessment.pdf (DG ECHO ToR) Deliverables: Assessment Report as per the DG ECHO Assessment report template Assessment report.docx and Recommendations for organizational growth and improvement in relation to ECHO standards. This should also include recommendations for systems enhancements/adjustments. 5. Audit timeline Activity/Milestone Date Preparatory Meeting January 13-14, 2026 Planning January 15- 20, 2026 Fieldwork January 21-February 18, 2026 Closing Meeting February 18, 2026 Draft Report February 23, 2026 Final Assessment Report February 26, 2026 6. Auditor qualification requirements Alight seeks proposals from firms that have extensive knowledge and experience in providing audit services for international non-governmental organizations and will accept applications from firms able todemonstrate meeting the requirements set out for Auditors in Chapter 1 of the DG ECHO ToR regardingregistrations, memberships, qualifications, and the composition of the audit team. 7. RFP timeline The RFP has been designed to meet the desired application submission deadline of Alight. To facilitate efficiency, we are requesting firms who intend to respond to notify us no later than December 29, 2025. Firms with intent to respond will be promptly provided with our contract template and other terms and conditions to facilitate timely contract execution. Activity/Milestone Date RFP published -November 26, 2025 Questions and Answers period - November 27, 2025-January 5, 2026 Notice of Intent to Respond - December 29, 2025 RFP responses due January 6, 2026 Evaluation and vendor selection - January 8, 2026 Business Award and Contracting -January 9-12, 2026 Interested firms are invited to submit their questions, notice to respond and proposals via e-mail:
[email protected] as per the deadlines in the RFP timeline, quoting the reference number EE001-26. Please communicate all questions in writing. Only questions received during the Question and Answer period will be addressed. 8. Proposal content 1. Full name, address, telephone number and email address for principal contact. 2. A concise overview of the firm and services provided, with relevant details of previous experience providing external audit services to non-governmental organizations and experience in DG ECHO ex ante assessment. 3. Name and professional qualifications of the proposed team. Please also send the individual CVs of the personnel who would work on the assessment. 4. Methodology- a description of proposed audit plan, including timeline. 5. Please provide your proposed detailed pricing in Zloty, Euro, or USD. *Proposals and report to be written in English 9. Proposal evaluation criteria Area, Element Assessed and Weighting factor 40%: Methodology (Audit approach, Planning, Tools, Timeline) 30%: Service (Firm and Team Qualifications, Experience) 30%: Pricing (Value for Money) Proposals submitted will be assessed based on the following criteria: Only shortlisted applicants will be invited for an interview prior to contracting. All applicants will be informed of the outcome of the selection process after the contract is concluded with the selected applicant. Alight emphasizes that all respondents will receive full consideration without regard to race, color, religion, sex, national origin, disability, age or sexual orientation. As part of contracting the services, Alight will require service provider to sign its organisational Code of Conduct. Bidders will also be screened in line with Counter-Terrorism and Sanctions SOP (Bridger Insight Risk Management, as well as its policies to prevent fraud and sexual abuse and harassment (PSEAH)). How to apply Interested firms are invited to submit their questions, notice to respond and proposals via e-mail:
[email protected] as per the deadlines in the RFP timeline, quoting the reference number EE001-26. Proposal content 1. Full name, address, telephone number and email address for principal contact. 2. A concise overview of the firm and services provided, with relevant details of previous experience providing external audit services to non-governmental organizations and experience in DG ECHO ex ante assessment. 3. Name and professional qualifications of the proposed team. Please also send the individual CVs of the personnel who would work on the assessment. 4. Methodology- a description of proposed audit plan, including timeline. 5. Please provide your proposed detailed pricing in Zloty, Euro, or USD. *Proposals and report to be written in English Tender Link : https://reliefweb.int/job/4188897/rfp-audit-services-echo-fpa-ex-ante-assessment
