Tenders are invited for Providing Hotel Services (Accommodation Rooms - Meals - Training Halls). Posted: 12 Nov, 25 Deadline: 30 Nov, 25 Youth Without Borders for Development (YWBOD) is a non-governmental, non-profit civil organization that works to build the capacities and empower young people to play an active and influential role in order to enable them to bring about positive change in society. It began its activities as an informal youth group in 2011 and then officially registered as a non-governmental civil organization on April 15, 2013 with the Ministry of Social Affairs and Labor under license number 4/M/2013 in accordance with Law No. 1/2001. 2. Service Description: The Youth Without Borders for Development Organization seeks annual contracts with hotels in the governorates and cities of Taiz, Aden, Mukalla, Seiyun, Marib, and Mocha to provide them with high-quality services (hotel rooms and suites, training and workshop halls, event spaces, and breakfast, lunch, and dinner) for its activities and events in the targeted governorates. The organization also requests the provision of accompanying meals and accommodation for its participants and staff during these activities/events. Therefore, the organization invites hotel providers, in particular, who meet the conditions and specifications outlined below, to submit bids for the annual tender No. (008) 2025. 3. The purpose of the contract: - Obtain the best and most affordable hotel accommodation services, and guarantee their availability during the year 2026, through an annual contract. 4. Purpose: - Providing suitable accommodation for participants coming from different governorates as part of the organizations activities throughout the year. - Providing suitable accommodation for the organizations staff while they are in one of the targeted governorates. - Holding workshops, training sessions, meetings, and events in suitable and appropriate halls, with the provision of necessary meals for participants according to the nature of the activity. 5. Contract duration: - One year, renewable 6. Geographical scope of service provision: - - Taiz city - Mocha - Aden. - Mukalla - Seiyun - Marib 7. Required specifications: - 7.1. Spacious, clean, and comfortable hotel rooms with good ventilation. High-speed internet access and regular housekeeping are provided. 7.2. Personal hygiene items are provided regularly in the room bathrooms. 7.3. Emergency exits and fire extinguishing systems are available, and emergency instructions are provided in each room. 7.4. Laundry and ironing services are available within the hotel. 7.5. Secure parking with adequate capacity is available. 7.6. A 24-hour on-site restaurant and a dining hall with a capacity of at least 30 people are available. 7.7. A security and safety system is in place. 7.8. Training rooms with a capacity of at least 20 and no more than 40 participants at the same time are available. 7.9. Fully equipped halls (air conditioning, display screens, data projector, sound system, flip chart stand, comfortable chairs, round and rectangular tables, continuous electricity, separate mens and womens restrooms). 7.10. Security services and inspection equipment are provided. 8. Application requirements: - 1. Provide copies of valid legal documents (commercial registration, tax card, professional license) issued by official authorities in areas under the legitimate government . 2. The hotel must be located within the targeted governorates. 3. The hotel must have at least 20 single and family rooms . 4. The hotel must have training halls with a capacity to accommodate 20 to 40 participants simultaneously. 5. The hotel must be rated 3-5 stars. 6. The hotel must offer a buffet system (breakfast, coffee shop, and lunch). 7. Complete the technical and financial proposals (Appendices 2 and 3). Technical criteria for selection: · Attach photos of the training rooms to assess the quality of the room and equipment. · Attach photos of single, family, and suite rooms to assess the quality of the rooms and furniture. · Attach copies of previous contracts with organizations as proof of prior experience (3 contracts). · Attach a copy of the safety and security policy 9. Application requirements: Bids should be submitted in a sealed envelope, stamped with red wax and the hotel or company seal, to the organizations headquarters in Taiz Al-Majaliya Street above Arwa School, or sent via email to
[email protected], along with the following: 1. Service provider details (Appendix 1) 2. List of available services and their specifications (Appendix 2) 3. Price quotation according to the specifications table (Appendix 3) 4. Valid legal documents issued by official authorities in areas under the legitimate government 5. Sample contracts or certificates of previous work in the same field (at least three contracts). 10. Evaluation criteria: - The evaluation will be based on the following criteria: - 15% Previous work contracts in the same field - 25% Service quality, which will be evaluated based on the required attachments mentioned in the application requirements. - 60% Service price. 11. Important note: · Youth Without Borders for Development Organization has the right to reject any bid unless the documents are complete. · Any bid submitted after the deadline specified above will not be accepted. · All offers must include the price of each item and the total price, the offers validity period, and payment terms. · Bids submitted in any manner other than that specified in the tender documents will be rejected. [Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.] Tender Link : https://yemenhr.com/tenders
