Request For Information And Invitation To Market Dialogue: Furnishing Of Club Premises As A Complete Service

This Is A Request For Information And This Announcement Does Not Yet Solicit Offers. A Request For Information And An Invitation To Participate In The Market Dialogue Regarding The Purchase Of Hekas Clubhouse Furniture For The Years 2026-2029. Rental Apartments In Almost All Districts Of Helsinki. Heka Has More Than 500 Residential Properties In Different Parts Of The City And A Total Of Approximately 54,500 Apartments, Where More Than 92,000 Helsinki Residents Live. The Companys Goal Is To Offer High-Quality, Energy-Efficient And Safe Homes, Especially For Low-Income People And Those In Urgent Housing Need. Public Procurement And Responsibility Public Procurement Can Promote Higher Quality And More Efficient Solutions That Promote Cost Efficiency And Aim To Reduce The Negative Environmental Effects Of Procurement. Heka Wants To Be Involved In This Development And Offer Companies New Business Opportunities For The Reuse Of Furniture. Hekas Goal Is To Consider Responsibility In All Stages Of The Procurement Life Cycle. In Addition, The Owners Strategy Directs Us To Take Into Account The Environmental Effects, Which Can Be Affected In This Acquisition, Especially By Reducing The Consumption Of Virgin Resources. Minimizing Environmental Impacts And The Circular Economy Are Also Reflected In Helsinkis City Strategy. General About Hekas Club Facilities Club Facilities Are Intended For Use By Our Residents, And The Residents Can Themselves Come Up With Ideas For Things To Do That Are Suitable For The Site. In The Club Facilities, You Can Organize A Wide Variety Of Activities, Such As Meetings With Coffee Service, Christmas And New Year Celebrations, Christmas Parties, Small-Scale Exercise Or Childrens Homework Clubs. Our Residents Can Influence The Choice Of Interior Design For The Club Facilities: Club Facilities In Order To Choose The Furniture, The Supplier Designs Interior Plans (2 Pieces Per Club Space) For Residents To Vote On. Residents Of The Properties Choose Their Favorite Ensemble By Electronic Vote, After Which Heka Informs The Supplier Which Of The Two Options Will Be Implemented. Ronja Hamutta, Coordinator Of Resident Activities, Heka Procurement Target Heka Furnishes The Club Premises After The Renovation Or New Building Is Completed, And Renews The Furniture Of Some Old Club Premises. The Target Address May Have One Or More Furnished Club Rooms. There Are Approximately 12 Objects To Be Furnished Annually. Club Rooms Vary In Size From 30 To 85 M2. The Premises Are Used For Joint And Private Events Of The Residents. The Procurement Includes The Interior Design Of The Clubhouse, Delivery And Installation Of Furniture, Appropriate Recycling Of Packaging Materials And Possible Recycling Or Proper Disposal Of Old Furniture. Adaptability Of The Space For Different Uses Is The Key Word; Tables And Chairs Can Be Easily Assembled And Stacked Or Mounted On Hooks On The Walls And Storage Solutions Can Be Used As Benches. The Interior Design Includes, For Example, The Following Types Of Furniture: Two Or Three-Seater Sofas/Sofas, Storage Furniture That Can Be Used As Armchairs Or Seats Or Folding/Stackable Chairs, Spare Stools Or Ottomans, Coffee Tables, Conference Tables And Their Chairs, A Lockable Storage Cabinet, Furniture For Folders And Papers, Shelves/Shelves, Coat Racks, Carpets, Windows That Block The View, For Example Curtains Or Milk Films. In Addition, A Possible Childrens Corner. The Furniture Does Not Have To Meet The Requirements Of Public Space Furniture, But It Should Withstand Wear And Be Long-Lasting. Planned Contract Period The Previous Contract Period Is Ending On April 30, 2026, And The Start Of The New Contract Is Planned From May 1, 2026. The Length Of The Contract Period Is Planned To Be 2 Years, After Which It Is Possible To Extend The Contract With Option Years Of 1+1 Years. We Require That All Suppliers Commit To Complying With Hekas Responsibility Principles, Which Can Be Found In The Appendix To This Announcement. Participation Heka Is Looking For A Contract Partner From Whom We Can Order A Complete Service. A Company Can Submit A Bid Either Alone Or Together With Another Company (Bidding As A Group). The Group Must Be Able To Designate One Organization At The Latest At The Time Of Signing The Contract, Which Handles All Communication With The Customer. The Use Of Subcontracting Is Also Allowed, But The Suitability Of The Subcontractor Is Checked (E.G. Customer Liability And Sanction Information). Chaining Of Subcontracting Is Prohibited. We Ask You To Participate In The Market Dialogue No Later Than 1 December 2025 By Sending Comments To [email protected]. More Detailed Questions Related To The Purchase Under The Additional Information Field. You Do Not Have To Answer All The Questions, And Answering The Questions Is Not A Condition For Participating In The Competition, And It Does Not Oblige You To Make An Offer. Attachments: Principles Of Responsibility Finish Additional Information About The Procurement Can Be Obtained From: [email protected] And Resident Activities Coordinator Ronja Hamutta [email protected]. Heka May Ask Detailed Questions To Those Who Respond To This Request For Information, And Heka May Also Organize A Second Market Dialogue Round For Those Who Responded To The First Request For Information. Heka Reserves All Rights To Changes Regarding The Procurement Plans Presented In This Announcement.