Tenders Are Invited For Payroll Administration Services

The Target Of The Acquisition Is A Modern Payroll Partner, From Whom You Can Get Payroll Services As A Complete Service, Including Modern Payroll Systems And Applications For Hr Users, Payroll Contact Persons, Supervisors And Employees. The Goal Is To Acquire A Modern Payroll Services Partner That Can Provide Payroll Consulting, Recommend Best Practices, And Use Technologies, Automation, And Artificial Intelligence To Ensure High-Quality Payroll. Payroll Also Provides Analytics To Support Management With Information. A Total Payroll Service Means That The Payroll Partner Does The Payroll From Start To Finish And Handles Authority Reporting As Well As Other Third-Party Reporting And Procedures Related To Payroll With Sitras Authorization. The Possibility To Archive Salary Receipts Is Considered An Advantage. Procurement Must Support Personnel Management, Employer Image And Front-Line Work. Important Functional Properties Include E.G. Sso Login, Saas Environment, Mobile Usability, Gdpr Compliant Operating System, Active System Development And User Friendliness. The Language Of Use Of The User Interface And Payroll Services Is Finnish. Saving Documents, Searching For Information And Producing Report Information Must Be User-Oriented, Smooth And Easy. The Functions Of The Systems And Applications Used Must Actively Support And Guide Their Users. The Data Accumulated In The System Must Be Efficiently Available To Its Users, Whether They Use It In Office Premises, Remote Working Or Mobile. User Interfaces/Desktop Views Must Be Easily Modified To Suit Different User Needs: Hr Users, Supervisors And Contract Managers Will Have Their Own User Interfaces/Desktop Views That Support Task Management. The Suppliers Task Is To Maintain Up-To-Date Documentation Of The System, Including Technical Documentation And Instructions. The Supplier Must Have A Communication Plan That Also Takes Into Account The Communication Of Disruption Situations. The Communication Plan Is Described In The Preliminary Project Plan, Which Must Be Submitted As An Attachment To The Offer. Documentation Is Also Defined In Appendix 1. Requirements Specification. Sitra Has 180 Employees, Of Which About 15 Are Senior Employees. During The Contract Period, The Number Of Employees May Change Up And/Or Down. Salary Services Are Currently Produced For Approximately 200 People, Including External Reward Recipients. Contracts Are Signed Electronically, There Are An Average Of 5 Contracts To Be Signed Per Month. There Are Two Monthly Salary Payment Days, The Actual Salary Payment Day Is The 10Th Of The Month And The Last Day Of The Month Is Possible Overtime And The Payment Day For External Reward Recipients. The Employees Are All Paid Monthly And There Are On Average Around 0-5 Hourly Paid Employees Per Month. Sitra Does Not Comply With Any Valid Collective Agreement. Sitra Follows Agreed Processes And Established Practices, Which Are Defined Together During The Implementation Project. Situationsitra Is Currently Implementing The Hr System Personiota. Payroll Is Currently Done By The States Financial And Personnel Administration Service Center, Or Palkei. In Addition To These, The Package Also Includes The Following Information Systems/Functionalities: Accounting Information (State Finance And Personnel Administration Service Center Palkeet) Time Tracking System (Linkity) Travel Management (M2) Occupational Health (Suomen Terveystalo) Archive (Puhti) Etc. Procurement Object And Target Status Sitra Requests An Offer For A Payroll Service, Which Includes Payroll As A Service And The Payroll System Used By Payroll Accountants, The Payroll System, Possible Applications That Make The Daily Life Of Users Easier, And Possible Archiving Of Payroll Materials. Payroll Service Payroll Calculation Consists Of Payroll Calculation That Takes Place During Pay Periods, Work Scheduled At The Turn Of The Month And/Or Quarter, And Annual Work Scheduled Around The Turn Of The Year, Such As Official Reporting. Key Processes And Functionalities Of Payroll Payroll Services Are Expected To Enable The Following Payroll Processes: - Task-Specific Salary With Own Salary Type - Task And Demand Structures - Work Experience, Personal And Other Allowances - Overtime - Salary Increases - Personnel Benefits (E.G. Management Of Lunch Allowance And Transfer To Salary Transactions) - Recurring And One-Time Payments (E.G. Language Supplement) - One-Time Bonuses - One-Time Bonuses Also To External Remuneration Recipients - Payment Of Board And Meeting Fees - Payment Of Wages And Remuneration Also To Foreign Accounts - Management Of Tax Card Information - Reporting Of Remuneration And Remuneration - Management Of Fiduciary Remuneration - Reporting Of Salary Information, E.G. For Accounting, Auditors, The Taxman, The Pension Insurer And The Occupational Health And Safety Authority. - Payroll Monitoring And Analysis: The System Can Be Used To Monitor And Analyze The Status, Quality, Efficiency And Costs Of Payroll. - Statistics Of Salary Data: The System Produces Various Statistics, Indicators, Comparisons And Forecasts About Salary Calculation.