Request for proposals for Accommodation and Conference Facilities Coalition for Humanity (Ch) Staff, Visitors, and Partners within Juba and Field Locations. Service Providers are Requested to Quote Unit Prices only for the following: Service Type Description / Specification Unit of Measure Accommodation Bed and Breakfast (Single Occupancy, Standard Room) Per Night Full Board Accommodation Room with Breakfast, Lunch, And Dinner Per Night Conference Hall Hire Use of Conference or Meeting Room with Basic Setup (Chairs, Tables, Projector, and Flip Charts) Per Day Workshop Package Full-Day Package including Conference Hall, Morning and Afternoon Tea Breaks, and Lunch Per Participant Per Day Facilities should Ensure Clean, Safe, and Secure Environments, Reliable Internet Access, Adequate Parking Space, and Professional Service Delivery. Preference will be Given to Hotels or Guesthouses Located within Juba to Accommodate Flexible Payment Terms through Monthly Invoicing Submission Deadline: 20th November 2025 Proposals must be submitted in sealed envelopes clearly marked: RFP for Framework Agreement [Category Number and Name] and delivered to CH Head office in Juba, or sent electronically to tenders@ch-int.org (PDF format, not exceeding 10MB). Late submissions will not be accepted. Coalition for Humanity reserves the right to accept or reject any proposal wholly or in part and is not bound to award any contract as a result of this invitation. Submission Method Proposals may be submitted in sealed envelopes or electronically as instructed below: Option 1 Hard Copy Submission Clearly mark the envelope: RFP for Framework Agreement [Category Number & Name] (e.g., RFP for Framework Agreement Category 3: Printing and Visibility Materials) Deliver to: Coalition for Humanity (CH) Procurement and Logistics Department [Juba Head Office, Gudele 1 Block IV, South Sudan] Option 2 Electronic Submission (if applicable) Send via email to: tender@ch-int.org Subject line should read: RFP for Framework Agreement [Category Number & Name] All attachments must be in PDF format and not exceed 10MB. Submission Deadline All proposals must be submitted no later than 20th November 2025 05:00 pm Late submissions will not be accepted under any circumstances. Required Documents All proposals must include the following mandatory documents: 1. Valid Certificate of Registration / Incorporation (Ministry of Justice or relevant authority). 2. Valid Tax Identification Number (TIN) and Tax Clearance Certificate. 3. Company profile with a physical address and contact details. 4. Past performance references (minimum of three) with contact persons. 5. Proof of financial capacity (e.g., bank statement or letter from bank). 6. Any other relevant licenses or certifications applicable to the category of service. Clarifications and Questions Any clarification requests regarding this RFP must be sent in writing to: tender@ch-int.org Responses to all clarifications will be shared with all interested applicants to ensure fairness and transparency. Tender Link : https://comms.southsudanngoforum.org/c/tenders
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