Request for Proposal For Provision Of Airtime And Data Top-Up Services

Request for proposals for Provision of Airtime and Data Top-up Services for Ch Staff across Juba and Field Locations. The service provider will be responsible for purchasing and distributing airtime to designated staff lines upon request, covering both MTN, Zain and any other networks. Suppliers are requested to quote their standard service fee only, as the airtime value is fixed and will be reimbursed at cost. Service Type Description / Scope Quotation Requirement Unit of Measure Bulk Airtime Top-Up Service Electronic bulk top-up to multiple staff lines simultaneously for monthly allocations. Indicate service fee Per Transaction Data Bundles (Internet Packages) Subscription or top-up of data bundles for official use (Zain / MTN). Indicate service fee. Per Transaction The provider must ensure: Timely distribution of airtime and data to designated numbers. Accurate reconciliation and submission of usage or delivery reports. Monthly consolidated invoices for service fees, with airtime value attached as a cost-reimbursable item Submission Deadline: 20th November 2025 Proposals must be submitted in sealed envelopes clearly marked: RFP for Framework Agreement [Category Number and Name] and delivered to CH Head office in Juba, or sent electronically to [email protected] (PDF format, not exceeding 10MB). Late submissions will not be accepted. Coalition for Humanity reserves the right to accept or reject any proposal wholly or in part and is not bound to award any contract as a result of this invitation. Submission Method Proposals may be submitted in sealed envelopes or electronically as instructed below: Option 1 Hard Copy Submission Clearly mark the envelope: RFP for Framework Agreement [Category Number & Name] (e.g., RFP for Framework Agreement Category 3: Printing and Visibility Materials) Deliver to: Coalition for Humanity (CH) Procurement and Logistics Department [Juba Head Office, Gudele 1 Block IV, South Sudan] Option 2 Electronic Submission (if applicable) Send via email to: [email protected] Subject line should read: RFP for Framework Agreement [Category Number & Name] All attachments must be in PDF format and not exceed 10MB. Submission Deadline All proposals must be submitted no later than 20th November 2025 05:00 pm Late submissions will not be accepted under any circumstances. Required Documents All proposals must include the following mandatory documents: 1. Valid Certificate of Registration / Incorporation (Ministry of Justice or relevant authority). 2. Valid Tax Identification Number (TIN) and Tax Clearance Certificate. 3. Company profile with a physical address and contact details. 4. Past performance references (minimum of three) with contact persons. 5. Proof of financial capacity (e.g., bank statement or letter from bank). 6. Any other relevant licenses or certifications applicable to the category of service. Clarifications and Questions Any clarification requests regarding this RFP must be sent in writing to: [email protected] Responses to all clarifications will be shared with all interested applicants to ensure fairness and transparency. Tender Link : https://comms.southsudanngoforum.org/c/tenders