Tenders Are Invited For Provision Of Managed Printing Services

Tenders are invited for Provision of Managed Printing Services The Provision of Managed Printing /photocopying Services. 1.Black & White: 200,000 pages (across 9 B&W printers) 2.Color: 1,000 pages (on the single color printer) Head Office in Nyarutarama and Kigali Branch at Muhima Musanze, Kabuga, Kabarore, Nyamata, Muhanga,Gicumbi Huye branches and other two subbranches of Rubengera and Nyamasheke. Interested and qualified companies are encouraged to submit their quotations and company other relevant documents in sealed envelope showing their company name by 10th November 2025 before15:00 at VisionFund Rwanda Headquarter in Nyarutarama. 3.1 Black & White Printer Specifications The vendor shall supply and maintain eleven (11) high-speed monochrome multifunction printers (MFPs) meeting or exceeding the following minimum specifications: Print Speed: 37 ppm (A4), support for A3 Resolution: 1200 x 1200 dpi Paper Capacity: Minimum 600 sheets, expandable to 2,000+ Functions: Print, Copy, Scan, Fax Connectivity: USB, Ethernet, Wi-Fi, Mobile printing (AirPrint, Mopria) Security: User authentication, encryption, secure print release Accessories: All printers must have stands/cabinets 3.2 Color Printer Specifications The vendor shall supply and maintain one (1) high-performance color multifunction printer meeting or exceeding the following minimum specifications (equivalent to or better than IM C401F without brand reference): Print Speed: Up to 42 ppm (A4) color and B&W First Page Out Time: 5 seconds (B&W), 6 seconds (color) Resolution: 1200 x 1200 dpi Functions: Print, Copy, Scan, Fax Scan Speed: Up to 80 images per minute (B&W/Color duplex) Paper Capacity: Minimum 650 sheets, expandable to 2,300+ sheets Supported Sizes: Up to A4, envelopes, labels Display: 10.1-inch color touchscreen control panel Connectivity: USB, Ethernet, Wi-Fi, Mobile printing (AirPrint, Mopria, NFC) Security: Data encryption, secure printing, user authentication Accessories: Integrated cabinet/stand 3.3 Installation & Setup Delivery and installation at VisionFund Rwanda (VFR) Headquarters, Kigali branches, upcountry branches, and credit outlets. Network configuration and user training. Imeka42 Demonstration of all functionalities before acceptance. 4. Maintenance & Support Preventive maintenance per manufacturer guidelines. On-site response time within 2 hours of fault reporting. Replacement of faulty units within 24 hours. Supply of genuine consumables included in the monthly fee. At least one dedicated full-time technician stationed in each province for rapid response to branch needs. Location: Kigali Deadline: Monday, 10/11/2025 15:00 Tender Link : https://www.jobinrwanda.com/job/tender-notice-provision-managed-printing-services