Tenders Are Invited For Provision Of Office Facility For Lwir Rwamagana Field Office

Expression of Interest for Provision of Office Facility for Lwir Rwamagana Field Office Location: Rwamagana Deadline: Saturday, 25/10/2025 17:00 REQUEST FOR EXPRESSION OF INTEREST (EOI)PROVISION OF OFFICE FACILITY FOR LWIR RWAMAGANA FIELD OFFICE 1. Background Living Water International Rwanda (LWIR), an affiliate of Living Water International (LWI), is a Christian non-governmental organization providing Water, Sanitation, and Hygiene (WASH) services in Rwanda since 2007. As LWIR expands its operations in Rwamagana, it is seeking a suitable office facility for its field office to support programmatic operations LWIR invites expressions of interest from reputable property owners, developers, or agents to provide a secure, well-located office facility in Rwamagana city that meets the requirements set out below. 2. Requirements for the Office Facility The facility should meet at least the following specifications: Feature Minimum Requirement Location Rwamagana district city center, accessible by good roads, safe and secure neighborhood, Size & Layout At least 4lockable private offices (i.e. rooms with doors and locks), suitable for officers or private meetings. Additional shared working space / open plan area as needed. Reception / waiting area. Meeting room. Storage or filing room. Sufficient sanitary facilities (toilets), separated by gender if possible. Security & Safety Secure perimeter (fence, gate), secure doors and window parking area, fire safety measures (extinguishers, alarms, emergency exits), backup power supply (generator ) preferred. Utilities & Infrastructure Reliable supply of electricity, water; adequate lighting and ventilation; Parking On-site parking for staff and visitors, or very close by. Condition & Finish Well-maintained, clean, functional; ready for occupancy Lease / Ownership Terms Available for lease with clearly defined terms, flexibility for LWIR as tenant, transparency in rent, service charges, maintenance responsibilities. 3. Eligibility & Minimum Requirements Interested parties should meet the following minimum criteria: Ownership or valid lease rights to offer/supply the facility (legal proof). Demonstrated experience providing office premises to organizations (commercial / NGO / corporate), with photo evidence or references. Ability to ensure security, upkeep, maintenance, and management of the facility over the lease period. Compliant with relevant Rwanda building, safety, and tenancy regulations and licensing. Clear title / no legal encumbrances on the property. 4. Submission Instructions All submissions must include: Technical Proposal: Description of the facility: number of rooms/offices, total area (m²), layout plan or map, condition of building, amenities, utilities, parking, security features. Address / location; accessibility details. Photographs of interior and exterior. Financial Proposal: Proposed rent per month including any service charges, maintenance, utilities if applicable. Terms of lease: duration, notice period, responsibilities for maintenance, modifications. Supporting Documents: Title deed or proof of ownership / valid lease rights. Building compliance certificates (if any). References from previous tenants or clients. Company / individual profile of landlord / agent. Contact information, email, phone Submission and deadlines: Submissions should be sent via email to: [email protected] by October 25th, 2025, at 17:00 (Rwanda time), late submissions will not be accepted. Email subject line must read: Expression of Interest for provision of office facility for LWIR - Rwamagana office All inquiries or clarifications should be made exclusively via email to [email protected] 5. Evaluation Criteria Submissions will be evaluated based on: Conformity to technical requirements (number of lockable offices, condition, layout, security). Location and accessibility. Value for money (rent, terms, total cost). Flexibility of lease/terms. Capacity to ensure maintenance, and readiness of occupancy. 6. Important Notes LWIR reserves the right not to select any facility, or to terminate the expression of interest process at any time, without being liable to any proposer. Only shortlisted proposals will be contacted for further negotiation and site visit. All costs incurred by proposers in preparing their EOI shall be borne by them. Tender Link : https://www.jobinrwanda.com/job/request-expression-interest-eoiprovision-office-facility-lwir-rwamagana-field-office