Request for Quotation for Provide Offsite Document Storage Facilities And Render Document Management Services For A Period Of Two Years (24) Months

Request for Quotation for Provide Offsite Document Storage Facilities And Render Document Management Services For A Period Of Two Years (24) Months The Prospective Service Provider Shall Upon Awarding Of A Contract; Be Expected To Provide Comprehensive And Reliable Off-Site Storage Facilities, Records Management And Retrieval Programme Comprising Of The Following: - A Secure And Safe Off-Site Storage Facility, Which Is Suitable For The Purpose And Mitigate The Risks Associated With Records Management And Storage. - The Storage Facility Must Be Large Enough To Cater For Magalies Water Files, Documents, Records, Disks Etc. These May Increase By 5% Per Annum Over The Contract Period. - Collection And Removal (Delivery/Transportation) Of Records, Hard Drives, Boxes And Files From Current Offsite Storage In A Secure Transport/Delivery Facility. - Compile A List Of Records Stored Offsite To Enable Retrieval Of Documents. - The Service Provider Shall Be Required To Collect 1998 Boxes (Sm2), 2 Boxes (Sm4) From The Current Storage Facility To The New Offsite Storage Facility. These Boxes Have Been Labelled And Barcoded With The Current Service Provider Labelling System. - The Service Provider Shall Provide Off-Site Storage And Document Service That Include Document Management Services, Such As Sorting, File Description, Records Destruction And Necessary. - Service Provider Must Be Able To Provide Packaging Boxes, Stationery And Consumables And Staff To Render Labelling And Indexing Services Before Records Are Removed From The Current Storage Facility, Should The Need Arise. - Service Provider Must Be Able To Provide Reports Such As Documents That Are Due For Destruction, List Of Records Stored At Any Particular Time, Information Of The Take On Date, Retention Period, And Future Destruction Date And Other Relevant Reports That The Service Provider’S System May Provide - Service Provider Must Be Able To Destroy Documents, Which Are Due For Disposal