Tenders are invited for Legal Services Closing Date: 20 Oct 2025 Type: Consultancy 1. Background & Context The Lutheran World Federation (LWF), through its Department for World Service (DWS), works in Jordan supporting refugees, displaced people, and host communities via education, protection, livelihoods, and community engagement programs. To ensure full legal compliance with national laws and international standards, LWF Jordan seeks to engage an external legal service provider. 2. Objective To retain a qualified law firm or legal practitioner, licensed in Jordan, to provide comprehensive legal, regulatory, corporate secretarial, and compliance services to LWF Jordan. The purpose is to support LWF Jordans obligations in employment, contracts, corporate governance, NGO regulation, risk management, policy review, and other legal areas as needed. 3. Scope of Services / Tasks The legal service provider will be responsible for delivering, but not limited to, the following: A. Legal Advisory & Compliance Support Provide legal advice on Jordanian labor law, employment, social security, including visa, work permit matters for non-Jordanians, immigration-residency issues. Advise on NGO registration, NGO compliance under relevant legislation, including with the Ministry of Social Development, Ministry of Labor, Companies Control Department (for corporate legal matters), and other relevant authorities. Monitor legal and regulatory changes affecting NGO operations, employment, corporate governance, taxation, customs, and promptly inform LWF Jordan. Provide company secretarial services: maintenance of statutory company registers, filing of annual returns, required disclosures, minutes of meetings (e.g., Board or General Assembly, if applicable), corporate resolutions, annual corporate compliance. B. Policies, Contracts & Document Review Review, draft, and advise on contracts: employment, consultancy, service, vendor, subcontractor, lease agreements, MoUs, SLAs, confidentiality, NDAs, IP, partnership agreements. Review existing LWF Jordan policies and procedure manuals (e.g., staff handbook, protection, advocacy, HR manual) to ensure compliance with Jordanian law. Review company resolutions (board/management where relevant), labor agreements, collective agreements (if any), and ensure validity under Jordanian law. C. Corporate Governance, Risk Management, Taxation Advise on corporate governance standards as required under Jordan law, good practice for NGOs-international organizations. Advice on taxation: corporate tax obligations, income tax, withholding tax, VAT-sales tax, other indirect taxes, including for international staff or foreign grants, donor compliance. Advise on customs-import duties (if importing supplies or equipment), possible exemptions, regulatory compliance. D. Dispute Resolution & Representation Represent or assist LWF Jordan in legal or administrative proceedings (labor courts, regulatory bodies, administrative tribunals) arising from employment, contracts or other operational issues. Support LWF Jordan in negotiation, mediation, alternative dispute resolution with third parties. E. Policy Review, Training & Capacity Building Periodically review LWF Jordan existing policies (e.g. human resource manual, advocacy, policy influence, protection of rights) for conformity with Jordanian laws and regulations. Conduct training, workshops for management and staff on legal obligations: labor law, employment rights, NGO compliance, contract management, corporate governance, risk exposure. Develop toolkits, checklists, templates for internal use (contracts, HR policies, vetting clauses, risk management). F. Reporting & Updates Regular updates (monthly or quarterly) to LWF Jordan on legal and regulatory developments in Jordan that could affect operations. Progress reports (written) whenever required, summarizing work done, challenges, proposed legal actions or risk exposures. G. Additional / Ad Hoc Legal Support Support with processing visas, work permits for international staff or nonJordanian employees, including ensuring compliance with Ministry of Labor requirements. Advise on intellectual property, data protection, privacy, and other legal issues relevant to LWF Jordans operations as they arise. H. Duration & Location Contract duration: 12 months, renewable upon mutual agreement and satisfactory performance. Primary place of service: Amman, Jordan. Some travel to project or field offices may be required, with agreed reimbursement of travel and other reasonable expenses. 4. Conflict of Interest: In line with the LWF Declaration of Impartiality and Confidentiality, we kindly request that you disclose any actual or potential conflict of interest that may arise in the course of your engagement. This includes any personal, professional, or financial interests that could influenceor be perceived to influenceyour impartiality or objectivity in providing legal services. Transparency in this regard is essential to ensure mutual trust and adherence to our ethical standards. 5. Ethical Compliance: The provider confirms their commitment to ethical standards and agrees to sign and adhere to the LWF Code of Conduct for Contractors (GEN-04) throughout the duration of their engagement. 6. Performance Indicators (KPIs): To ensure the quality and consistency of legal services provided under this agreement, the following Key Performance Indicators (KPIs) shall apply: Response Time: The provider shall respond to legal inquiries and requests within a maximum of three (3) working days from the date of receipt, unless otherwise agreed in writing for complex matters. Capacity Building: The provider shall conduct a minimum of two (2) legal training sessions tailored to the needs of LWF staff. Compliance Reporting: The provider shall submit quarterly legal and compliance update reports, summarizing relevant legislative or regulatory developments, potential risks, and recommendation for action. 7. Qualifications & Experience Valid license to practice law in Jordan, or valid registration (for law firm), and membership in relevant Bar or professional body. Minimum 5 years experience in Jordan in civil law, labor-employment law, NGO or nonprofit sector, corporate law, compliance, taxation. Experience with international NGOs or aid-development organizations is strongly preferred. Strong knowledge of Jordanian immigration-work permit law, social security, tax law, company law (Companies Law-Companies Control Department), NGO law-regulation. Fluent in Arabic (verbal & written) and strong working English. Demonstrated ability to provide company secretarial services, policy review, drafting, dispute representation, capacity building. M. Availability & Responsiveness The law firm assigned counsel must guarantee immediate or prompt availability as needed; able to allocate sufficient dedicated time to handle LWF Jordan tasks. Be able to respond to urgent legal requests outside normal hours when needed (with agreed terms). N. Fee Structure & Retainer Propose an annual retainer fee covering the core services listed in Scope of Services chargeable for executing services required (including company secretarial, policy reviews, standard contracts, basic advice). Clearly indicate what is not included in the retainer (e.g. litigation costs, court representation, extraordinary travel, highly complex matters) and how such extra work will be billed. Provide detailed fee schedule (hourly / per lawyer level / fixed fees for standard tasks), disbursements, and all applicable taxes. Provide payment terms (invoices frequency, payment after deliverables, etc.). P. Confidentiality and Data Protection The Service Provider shall, as a condition precedent to commencing any services, execute a binding Confidentiality and Non-Disclosure Agreement. The Provider shall maintain strict confidentiality with respect to all information, data, documents, and materials disclosed by LWF Jordan in the course of the engagement, and shall not use or disclose such information except as required for the performance of services under this agreement. The Provider shall also comply with all applicable data protection laws and regulations in Jordan, in addition to LWF Jordans internal data privacy and protection policies. Any breach of confidentiality shall constitute grounds for immediate termination and may result in legal liability. P. Reporting & Conditions The Service Provider shall report directly to the Country Representative of LWF Jordan or to any other designated focal point as communicated in writing by LWF Jordan. The Provider shall work in close collaboration and ongoing coordination with relevant internal departments, including but not limited to Human Resources, Operations, Finance, and Program teams, to ensure the effective and timely delivery of legal services. The Provider shall maintain strict confidentiality in all communications and dealings with LWF Jordan and shall ensure full compliance with applicable data protection laws and LWF Jordans internal confidentiality and data security policies throughout the term of this Agreement. R. Renewal/Derogation: Add that any renewal without a new competition should follow the derogation process as per Clause 4.7 of the Procurement Manual. S. Proposal Submission & Evaluation In line with the above requirements, prospective legal service providers are invited to submit comprehensive proposals that clearly and explicitly address the full scope of services outlined herein, including but not limited to: corporate secretarial support, governance advisory, policy and manual review, and legal assistance in visa and work permit processing. Proposal Content Requirements Applicants shall submit the following documentation as part of their propos Tender Link : https://reliefweb.int/job/4180894/legal-services
