Quotation are invited for Catering (Breakfast, Lunch, and Coffee Breaks). Closing date: 15-Oct-2024 Date of issue: 10-Oct-2025 Reference no.: FA/Catering Contract title: Framework Contract for catering (Breakfast, lunch, and coffee breaks) Closing date: 15-Oct-2024 Tender opening: 16-Oct-2024 Project duration: Oct. 2025 till Feb. 2026 (Renewable based on availability of fund and performance) Contracting Authority: Fraternity Association for Social Cultural Work Beirut - Old Airport Road, Amleye street facing Ahmad Pharmacy. Contact person: Mohamed Adnan Abdelatif Tel: 01455441 E-mail: fraternity.association@hotmail.com All correspondence with the Contracting Authority goes via a dedicated tender email: fraternity.association@hotmail.com Please note that the Quotations may be sent by < email>. Fraternity Association for Social and Cultural Work was established in 2000. Fraternity Association is a non-profit organization that aims at protecting and building resilience of Palestinian, Syrian and Lebanese children and youth through developing their skills, abilities and attitudes. Fraternity Association invites suppliers to submit their quotation for catering (Breakfast, lunch, and coffee breaks) as per the followings. Item Description* Quantity Required delivery date 1 <Coffee Break> <70> 70 meals per day for one day per week (to be determined later) 2 <Breakfast> <70> 70 meals per day for one day per week (to be determined later) 3 <Lunch> <70> 70 meals per day for one day per week (to be determined later) *Detailed specifications in the QUOTATION SUBMISSION FORM Instructions Acknowledgement Upon receipt of the Request for Quotation please inform the Contracting Authority if the intention to submit a quotation. Please respond even if negative. General The goods to be purchased are for use by the Contracting Authority in its <Youth> Programme in <Lebanon>, an intervention supported by <DANIDA> . The Supplier can submit a quotation for one, several or all items. A purchase order to be sent from our side before 2 days of the decided day to choose the kind of the lunch meal. Cost of quotation The Supplier shall bear all costs associated with the preparation and submission of his quotation and the Contracting Authority will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the Negotiated Procedure. Eligibility and qualification requirements Suppliers are not eligible if they are in one of the situations listed in article 15 of the General Terms and Conditions for Supply Contracts Ver5 2020. In the Quotation Submission Form suppliers shall attest that they meet the above eligibility criteria. If required by the Contracting Authority, the Supplier whose quotation is accepted shall further provide evidence satisfactory to the Contracting Authority of its eligibility through certificates issued by competent authorities in its country of establishment or operation or, if such certificates are not available, through a sworn statement. Suppliers shall also be requested to certify that they comply with article 13. Child Labour and Forced Labour and article 14 Mines of the General Terms and Conditions for Supply Contracts Ver5 2020 and with the Code of Conduct for Contractors as attached with this Request for Quotation (RFQ). To give evidence of their capability and adequate resources suppliers shall provide the information and the documents requested by the Contracting Authority. Exclusion from award of contracts Contracts may not be awarded to Candidates who, during this procedure: are subject to conflict of interest: are guilty of misrepresentation in supplying the information required by the Contracting Authority as a condition of participation in the Contract procedure or fail to supply this information. Documents comprising the Request for Quotation The Supplier shall complete and submit the following document with his/her quotation: The attached Quotation Submission Form Suppliers technical specifications References for background information of the company. (Shall only be submitted if the supplier has not delivered to the Contracting Authority before) Manufacturers Authorization (if the Supplier is not the manufacturer) ISO 26000/50001/14000 certificate or SA8000 certificate etc). Company registration certificate) Price The price quoted by the Supplier shall not be subject to adjustments on any account except as otherwise provided in the conditions of the Contract. Price shall be quoted in <USD>. For evaluation purpose, where quotations are given in <local currency>, it shall be converted into <USD> at the rate published in <Bank Du Liban> on the closing date. VAT and/or any sales tax applicable to the purchase of supplies shall be indicated separately in the Quotation Submission Form. Validity Quotations shall remain valid and open for acceptance for minimum 10 days after the closing date. Closing date Quotation must be received by the Contracting Authority as specified on page 1 not later than the closing date and time. Any quotations received after that will not be considered. The timely arrival of a quotation is the responsibility of the Supplier. Late quotations refer to any quotation arriving at the Contracting Authority after the closing date and time for submitting quotation. This is irrespective of the reason e.g. a delay in the delivery of mail or due to a technical problem related to electronic data transmission. Award of Contract and Criteria The Contracting Authority will award the Contract to the supplier whose quotation has been determined to be substantially responsive to this RFQ and who has offered the lowest evaluated price, provided further that the Supplier has the capability and resources to carry out the Contract effectively. The Contracting Authority reserves the right to accept all or part of the quotation, whichever is in its best financial interest. Signature and entry in to force of the Contract Prior to the expiration of the period of the quotation validity, the Contracting Authority will notify the successful supplier in writing. Within <5> days of receipt of the Contract, not yet signed by the Contracting Authority, the successful supplier must sign and date the Contract and return it, to the Contracting Authority. On signing the Contract, the successful supplier will become the Contractor and the Contract will enter into force once signed by the Contracting Authority. If the successful supplier fails to sign and return the Contract and within the days stipulated, the Contracting Authority may consider the acceptance of the quotation to be cancelled without prejudice to the Contracting Authoritys right to claim compensation or pursue any other remedy in respect of such failure, and the successful supplier will have no claim whatsoever on the Contracting Authority. Cancellation for convenience The Contracting Authority may for its own convenience and without charge or liability cancel the RFQ at any stage. Payment Payment will be made upon receipt of the following documents and within 3 days after dispatch of goods: Delivery Note Invoice (one original + two copies) Receipt Copy of purchase order ( Insurance) It is the responsibility of the Supplier to issue a transport insurance covering transport to point of delivery <as per Incoterm>. QUOTATION SUBMISSION FORM Suppliers are requested to complete the below. The technical specifications are compulsory as minimum standards and will be the only basis for the Contracting Authority to assess the technical compliance of the equipment offered. Deviations from the specifications may be considered only if deemed to be in the best interest of the Contracting Authority. Manufacturers names, catalogue numbers and model designations appearing in the list are for reference only. Quotations for other equipment that is equal in function, quality and performance to that listed will be given full consideration. (Price and currency to be inserted by supplier) Item Parameter Technical Specifications (Contracting Authorities minimum requirement) Qty Unit Price [USD] Total Price [USD] Comply (Y/N) If deviations, supplier please describe Delivery time from receipt of purchase order (days) to <FCA> (Option: <Point of shipment or Final destination>) 1 Description: Coffee Break 70 Specifications Coffee break to include coffee, tea, Nescafé, and bottled water. Served with disposable cups and napkins, preferably biodegradable. Up to 70 meals per day for one day per week (to be determined later) Meals shall be delivered on the decided day to the following three centres according to the schedule below: Coffee Break: 09:00 am Delivery Locations: 1- Beirut - Bourj El Barajneh Center 2- Mount Lebanon - Wadi Zeineh Center 3- Tyre El Buss camp All meals must be delivered on time and in proper condition to each location as per the above schedule 2 Description Breakfast 70 Specifications Fresh breakfast meal (min. 300 gr.) including a variety of pastries, cheese, vegetables, and bread. Meals must be fresh, balanced, and packed in single-use containers, preferably biodegradable, with disposable cutlery. Meals shall be delivered every Saturday to the following three centres according to the schedule below Tender Link : https://www.daleel-madani.org/calls-for-proposal
