Request for Proposal For Supply Of Buses

Request for proposals for Supply of Buses to Carnegie Mellon University Africa Location: Kigali Deadline: Tuesday, 28/10/2025 17:00 REQUEST FOR PROPOSALS (RFP) 1. Overview Carnegie Mellon University Africa (CMU-Africa), based in Kigali Innovation City, is the only U.S. research university offering graduate engineering and technology programs on the continent. Established in partnership with the Government of Rwanda, CMU-Africa is committed to driving Africas digital transformation through world-class training in ICT, AI, data science, and smart systems. Our innovations extend beyond the classroom through initiatives like the Industry Innovation Lab, applied research in smart mobility, and partnerships with industry to co-create solutions for Africas challenges. To accommodate our rapid student growth and expanding community, CMU-Africa is procuring modern, sustainable buses to enhance campus mobility and operational efficiency 2. Scope of Supply Buses Required Quantity: 4 (Four) units Capacity: Minimum 30-seater each Fuel Type: Multiple. Suppliers may provide alternative options (electric, hybrid, or diesel) if supported by clear cost-benefit analysis and compliance with environmental standards. Condition: Brand New Compliance: Must meet all Rwandan transportation and emissions regulations Warranty: Minimum 3 years Required Specifications Air conditioning systems Comfortable seating with safety belts. Each bus must have a minimum seating capacity of 30 passengers. Proposals should specify seat configuration (rows, aisle layout) and include accessibility features such as wheelchair access, ramps/lifts, and priority seating. Secure luggage storage Fire extinguisher First aid kit Spare tire and basic tools If electric- installation of charging stations. 3. Delivery and Commissioning Delivery Location: CMU-Africa Campus, Kigali Innovation City, Bumbogo, Kigali Delivery Timeline: Within 60 days of contract signing Supplier Responsibilities: Pre-delivery inspection and user training upon handover 4. Proposal Timeline Issuance of RFP:7th October 2025 Submission Deadline:28th October 2025 Selection & Notification:11th November, 2025 Contract Implementation:Tentative December 1,2025 5. Proposal Requirements Company profile (history, core values, capabilities) Experience in supplying similar vehicles, including references Detailed product specifications for each bus offered. Buses must comply with all Rwanda National Police safety requirements and RURA public transport regulations. Proposals must clearly list safety certifications (e.g., braking systems, stability control, seatbelts for all seats, and fire safety standards). If electric or hybrid: battery range specification and manufacturer name and country of origin Warranty terms and after-sales service plan. Suppliers must provide evidence of an authorized service center in Kigali and guarantee availability of spare parts locally or regionally. Proposals without proof of after-sales support will not be considered responsive. Year of manufacture Delivery time to CMU-Africa Financial Proposal: Provide a detailed cost breakdown: Cost per bus (in RWF) including unit price, delivery costs, initial spare parts kit, tools, training, and commissioning including but not limited to after sales inspections, and for electric vehicles installation and maintenance of electric charging hubs. Include product brochures, part numbers, and sample images where available. 6. Mandatory Attachments Audited financial statements (last 3 years) RDB registration certificate Valid Tax Clearance Certificate from RRA. Proposals must include an authorized dealer/manufacturer letter confirming the supplier is officially licensed to distribute the buses offered. Suppliers must also provide at least 2 references for similar fleet deployments in East Africa or comparable markets. 7. Additional Information Indicate whether your company has previously done business with CMU-Africa Highlight competitive advantages (pricing, availability, servicing, innovation) 8. Submission Instructions All proposals must be submitted via email in PDF format with the subject line CMU Africa RFP Vehicle Procurement; no later than 28th October 2025, 5:00 PM CAT to: Tender Link : https://www.jobinrwanda.com/job/request-proposals-rfp-supply-buses-carnegie-mellon-university-africa