Request for proposals for Project Midterm Review. Closing Date: 18 Aug 2025 Type: Consultancy DanChurchAid & Norwegian Church Aid invites candidates to submit a proposal for Project Midterm Review Dear Sir/Madam, The Service is required for Project Midterm Review. Please find enclosed the following documents which constitute the Request for Proposal: A Instructions B Draft Contract including annexes Annex 1: Terms of Reference Annex 2: Proposal Submission Form (to be completed by the Candidate) Annex 3: General Terms and Conditions for Service Contracts Ver3 2020 Annex 4: Code of Conduct for Contractors If this document is a PDF format, upon request, a complete copy of the above documents can be forwarded in a WORD format for electronic completion. It is forbidden to make alterations to the text. We would be grateful if you inform us by email of your intention to submit a proposal. A. Instructions In submitting a proposal, the Candidate accepts in full and without restriction the special and general conditions including annexes governing this Contract as the sole basis of this procedure, whatever his own conditions of services may be, which the Candidate hereby waives. The Candidates are expected to examine carefully and comply with all instructions, forms, contract provisions and specifications contained in this Request for Proposal. Scope of services The Services required by the Contracting Authority are described in the Terms of Reference in Annex 1. The Candidate shall offer the totality of the Services described in the Terms of Reference. Candidates offering only part of the required Services will be rejected. Cost of proposal The Candidate shall bear all costs associated with the preparation and submission of his proposal and the Contracting Authority is not responsible or liable for these costs, regardless of the conduct or outcome of the process. Eligibility and qualification requirements Candidates are not eligible to participate in this procedure if they are in one of the situations listed in article 33 of the General Terms and Conditions for Service Contracts Ver3 2020. Candidates shall in the Proposal Submission Form attest that they meet the above eligibility criteria. If required by the Contracting Authority, the Candidate whose proposal is accepted shall further provide evidence satisfactory to the Contracting Authority of its eligibility. As a rule, the timely arrival of a proposal with the Contracting Authority is the Candidates responsibility. Irrespective of the reason, proposals arriving after the deadline for the submission of proposals, will be considered late and thus rejected. Candidates are also requested to certify that they comply with the Code of Conduct for Contractors. Exclusion from award of contracts Contracts may not be awarded to Candidates who, during this procedure: are subject to conflict of interest are guilty of misrepresentation in supplying the information required by the Contracting Authority as a condition of participation in the Contract procedure or fail to supply this information Documents comprising the Request for Proposal The Candidate shall complete and submit the following documents with this proposal: Proposal Submission Form (Annex 2) duly completed and signed by the Candidate CV. highlighting the Candidates experience in the specific field of the Services and his/her specific experience in the country/region where the Services are to be performed. The proposal and all correspondence and documents related to the Request for Proposal exchanged by the Candidate and the Contracting Authority must be written in the language of the procedure, which is English. Financial proposal The Financial Proposal shall be presented as an amount in USD in the Proposal Submission Form in Annex 2. The remuneration of the Candidate under the Contract shall be determined as follows: Global price: The Candidate shall indicate in his/her proposal his/her proposed global remuneration for the performance of the Services. The Candidate shall be deemed to have satisfied himself as to the sufficiency of his/her proposed global remuneration, to cover both his/her fee rate, including overhead, profit, all his/her obligations, sick leave, overtime and holiday pay, taxes, social charges, etc. and all expenses (such as transport, accommodation, food, office, etc.) to be incurred for the performance of the Contract. The proposed global remuneration shall cover all obligations of the successful Candidate under the Contract (without depending on actual time spent on the assignment) and all matters and things necessary for the proper execution and completion of the Services and the remedying of any deficiencies therein. The Project is VAT Exempt, and the successful Candidate must provide a Zero VAT Invoice attached with a valid deduction at source certificate. Candidates proposed personnel In the Organisation and Methodology Form, Annex 2, the Candidate shall include a detailed description of the role and duties of each of the key experts or other non-key experts, which the Candidate proposes to use for the performance of the Services. The key experts are those whose involvement is considered instrumental in the achievement of the contract objectives. The CV of each key expert shall be provided highlighting his/her experience in the specific field of the Services and his/her specific experience in the country/region where the Services are to be performed. The Candidate whose proposal is accepted shall provide, if so requested by the Contracting Authority, copies of diplomas and employers certificates or references proving the key experts education, professional experience and language proficiency. In the Proposal Submission Form, Annex 2, the Candidate shall provide detailed information about key experts actual availability for the performance of the Contract. If, before the signing of the Contract, a key expert proposed in the proposal is no longer available the Candidate shall inform the Contracting Authority immediately and the proposal will in such case be considered invalid. Subcontractors If the Consultant intends to use subcontractors, the Consultant shall state in the Organisation and Methodology Form, Annex 2, their names, qualifications, role and duties in the performance of the Contract and the Consultant shall specify the parts of the Services which will be executed by the subcontractors, which may not exceed 30% of the Contract. Provisions of article Candidates proposed personnel concerning the Candidates personnel and the article concerning eligibility and qualification requirements shall apply to the subcontractors or the subcontractors personnel. Validity Proposals shall remain valid and open for acceptance for 120 days after the closing date. Submission of proposals and closing date Proposals must be received at the address mentioned on the front page by email not later than the closing date and time specified on the front page. Evaluation of Proposals The evaluation method will be the quality and cost-based selection. A two-stage procedure shall be utilized in evaluating the Proposals; a technical evaluation and a financial evaluation. Proposals will be ranked according to their combined technical (St) and financial (Sf) scores using the weights of 70% for the Technical Proposal; and 30% for the offered price. Each proposals overall score shall therefore be: St X 70% + Sf X 30%. Technical evaluation For the evaluation of the technical proposals, the Contracting Authority shall take the below criteria and weights into consideration. The Contracting Authority reserves the right to discard offers below a technical score of 80 points. Interviews The Contracting Authority reserves the right to call to interview the Candidates having submitted proposals determined to be substantially responsive. Financial evaluation Each proposal shall be given a financial score. The lowest Financial Proposal (Fm) will be given a financial score (Sf) of 100 points. The formula for determining the financial scores shall be the following: Sf = 100 x Fm/F, in which Sf is the financial score Fm is the lowest price and F is the price of the proposal under evaluation Negotiations The Contracting Authority reserves the right to contact the Candidates having submitted proposals determined to be substantially and technically responsive, to propose a negotiation of the terms of such proposals. Negotiations will not entail any substantial deviation to the terms and conditions of the Request for Proposal, but shall have the purpose of obtaining from the Candidates better conditions in terms of technical quality, implementation periods, payment conditions, etc. Negotiations may however have the purpose of reducing the scope of the services or revising other terms of the Contract to reduce the proposed remuneration when the proposed remunerations exceed the available budget. A.12. Award criteria The Contracting Authority will award the Contract to the Candidate whose proposal has been determined to be substantially responsive to the documents of the Request for Proposal and which has obtained the highest overall score. Signature and entry into force of the Contract Prior to the expiration of the period of the validity of the proposal, the Contracting Authority will inform the successful Candidate in writing that its proposal has been accepted and inform the unsuccessful Candidates in writing about the result of the evaluation process. Within 5 days of receipt of the Contract, not yet signed by the Contracting Authority, the successful Candidate must sign and date the Contract and return it to the Contracting Authority.On signing the Contract, the successful Candidate will become the Contractor and the Contract will enter Tender Link : https://reliefweb.int/job/4167959/project-midterm-review
