supply of automated train examination systemautomated train examination system,supply, installation, testing and commissioning of automated train examination system (ate s) with staff hut on turnkey basis for ngc wagon depot. specification & scope of work: as per annexure-a attached [ warranty period: 24 months after the date of delivery ] ] , camc for 5 years [ warranty period: 2 years, amc period: 5 years, rate of discounting : 10 % ] ] at (location) sse/c&w/ngc, nfr assam 4.00 numbers group m 2-automatic train examination system nbq 1 787902400058 basic non stock --- yes tpi agency inr (m 2) machine (y) supply, installation, testing and commissioning of automatic train examination system with staff hut on a turnkey basis at c&w depot nbq for covering train from bongaigaon, dangtal and majgaon. [ warranty period: 24 months after the date of delivery ] ] consignee sse/c&w/nbq, nfr assam 3.00 numbers inspection details stage inspection not required 2 78790240 (m amc (y) non stock --- yes consignee inr 2) camc for 5 years [ warranty period: 2 years, amc period: 5 years, rate of discounting : 10 % ] ] at (location) sse/c&w/nbq, nfr assam 3.00 numbers 3. t and c page 1 of 7 run date/time: 09/01/2026 13:51:38stores/n f rly tender document tender no 60255300 closing date/time 30/01/2026 14:30 f.o.r description destination delivery period description delivery /completion rate of supply for all items commencement : within 0 days of issue of contract, completion --- : within 90 days thereafter payment terms s.no description payment terms 1 70% on supply and 30% on commissioning subject to submission of bg (for 10% of contract value) for the duration upto 60 days after expiry of warranty. statutory variation clause s.no description 1 statutory variation in taxes and duties, or fresh imposition of taxes and duties by state/ central governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to railways account. only such variation shall be admissible which takes place after the submission of bid. no claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. no claim on account of statutory variation shall be admissible on account of misclassiï¬cation by the supplier/ contractor. standard governing conditions s.no description 1 the contract shall be governed by: (i) instructions to tenderers for electronic tenders invited on ireps. (ii) irs conditions of contract 2022 and other terms and conditions incorporated in this nit. 4. eligibility conditions special eligibility criteria s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 order will be placed on the manufacturer normal applicable to yes yes allowed or its authorized agent having proven all bidders (mandatory) performance. the manufacturer ï¬rm must have satisfactorily executed order of zonal railways/ pus/core, other govt. ,semi govt. organization for the same item against purchase order placed during three preceding completed ï¬nancial year and current year up to date of tender opening. similar item means supply, installation and testing and commissioning of automated train examination system (ates) with staff hut on turnkey basis. supply particulars i.e. r-notes/crn/crac etc. should be accompanied with satisfactory commissioning report for any consideration. page 2 of 7 run date/time: 09/01/2026 13:51:38stores/n f rly tender document tender no 60255300 closing date/time 30/01/2026 14:30 2 manufacturers or their authorized normal applicable to yes yes allowed distributor/ dealer/agent with tenders all bidders (mandatory) speciï¬c authorization can only quote. oems can authorize and give tender speciï¬c authorization to its agent / dealers to quote on their behalf provided the manufacturer takes full responsibility for the quality of the material including warranty obligation and the inspection of product against railways order is carried out at the manufacturers premises. the offer without tender speciï¬c authorisation letter will be summarily rejected if tenderer is not manufacturer/oem 3 in case tenderer participates as an normal applicable to yes yes allowed authorized agent, then the performance all bidders (mandatory) as required above shall be that of principal authorizing the agent. it may so happen that the agent has credentials of past supply for a different principal but this will not be considered as performance for placing order in case of change of principal. 4 tenderers are required to deposit earnest normal applicable to yes yes not allowed money equivalent to the amount all bidders mentioned in the tender document. there shall be no exemption from submission of earnest money for any tender or by any tenderer except as per para 3.3 of instructions to tenderers for electronic tenders (version: nfr-jan 2025). all vendors, exempted from submitting emd, irrespective of the type of tender, i.e., single, limited or open, shall be required to sign a bid securing declaration as per proforma available on bidders interface for payment of emd on ireps portal. offers of tenderers, who do not submit earnest money,and are also not exempted from submission of earnest money shall be summarily rejected. 5 contractor shall upload documentary normal applicable to yes yes allowed evidence for satisfactory performance of all bidders (mandatory) same or similar items of minimum 12 months from the date of commissioning along with bid. documentary evidence for proof of successful performance report of minimum 12 months should be submitted along with offer. offers received without these documents will be summarily rejected. 5. compliance conditions check list s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 i/we agree to supply tendered stores at normal applicable to no no not allowed the rates quoted by me/us in accordance all bidders with the irs conditions of contract and [or] special conditions and [or] other conditions speciï¬ed/attached with the tender commercial-compliance s.no. description template condition confirmation remarks documents applicability required allowed uploading page 3 of 7 run date/time: 09/01/2026 13:51:38stores/n f rly tender document tender no 60255300 closing date/time 30/01/2026 14:30 1 mode of dispatch by road on door normal applicable to yes yes not allowed delivery basis. all bidders 2 for: destination. normal applicable to yes yes not allowed all bidders 3 the govt of india make in india policy normal applicable to yes yes not allowed circulated by rly. bds letter all bidders no.2020/rs(g)/779/2/pt.i dtd. 25.9.2020 & as amended from time to time shall be applicable.please enter the percentage of local content in the material being offered. please enter 0 for fully imported items, and 100 for fully indigenous items. 4 please enter the percentage of local normal applicable to no yes allowed content in the material being offered. all bidders (optional) please enter 0 for fully imported items, and 100 for fully indigenous items. the deï¬nition and calculation of local content shall be in accordance with the make in india policy as incorporated in the tender conditions. general instructions s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 2 years warranty after successful normal applicable to no no not allowed commissioning. the warranty shall be all bidders extended by the amount of time the machine stays under breakdown within this period. other conditions s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 inspection agency: tpi normal applicable to no no not allowed all bidders page 4 of 7 run date/time: 09/01/2026 13:51:38stores/n f rly tender document tender no 60255300 closing date/time 30/01/2026 14:30 2 security deposit:- normal applicable to yes yes not allowed 1. the successful tenderers shall, within all bidders 21 days after written notice of acceptance of tender has been posted to him, deposit security deposit a sum equal to (a)5% of contract value subject to maximum of rs 50 lakh for contracts above rs 25 lakh and up to rs 50 crore (b) rs 1 cr or as ï¬xed by railway authorities in tender document for contract value above rs 50 crore, as security for satisfactory fulï¬lment of the contract unless otherwise sd waival is specifically mentioned in tender/loa. 2. the security money can be deposited in any of the following forms: 2.1 deposit receipts, pay orders, demand drafts, guarantee bonds issued by nationalized or scheduled commercial banks, bonds of indian railway finance corporation and krcl bonds, government securities and deposit receipts in the post office saving banks. the guarantee bonds/bank guarantee should be submitted in the prescribed form as per annexure-5. 2.2 payment of security money in the form of pay order/demand draft shall be made in favour of pfa, north east frontier railway payable at maligaon. 2.3 security deposit shall remain valid for a minimum period of 60 days beyond the date of completion of all contractual obligations of supplier. 3 the security deposit (sd) shall be taken from all vendors subject to following exemptions: a. other railways and government departments. b. indian ordinance factories. c. psus owned by ministry of railways and psus for the group of items that are manufactured by them. d. in tenders issued against pac, oem in whose favour pac has been issued shall be exempted from submitting sd. kvic and acash shall be exempted from sd for items supplied by them. e. vendors registered with railways for the trade group of the item tendered shall be exempted from sd for orders valued upto their monitory limit of registration. f. vendors appearing on the approved vendor lists of rdso/pus/core, subject to approval status being valid on the date of tender closing. g. vendors registered with railways for supply of medicine, medical equipments and consumables shall be exempted from submission from sd for these items. note: apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, railways shall record poor performance of the vendors for taking suitable penal action as per extant instructions. page 5 of 7 run date/time: 09/01/2026 13:51:38stores/n f rly tender document tender no 60255300 closing date/time 30/01/2026 14:30 3 mse sources, who are interested for normal applicable to yes yes not allowed availing beneï¬ts under mse act all bidders mentioned in the notiï¬cation of ministry of msme, should upload valid document maintained under mse act such as nsic certiï¬cate etc. duly marking the tendered item in the certiï¬cate. otherwise, claim for beneï¬ts under mse act may not be entertained. 4 mse source owned by sc/st should also normal applicable to yes yes not allowed upload necessary documents to get the all bidders beneï¬ts about the status in regard to their category i.e. the ownership of mse pertains to sc/st/other category clearly. absence of any such information in the registration certiï¬cate would be taken as mse failing in the category as others 5 firm should quote hsn code normal applicable to yes yes not allowed all bidders 6 firm should quote gstin no. normal applicable to yes yes not allowed all bidders 7 tenderer must mention make/brand . normal applicable to yes yes not allowed all bidders 8 bidders are requested to visit the site normal applicable to yes yes not allowed before quoting. bidders who have quoted all bidders are understood to have visited the site before participating. document showing the tentative sketch where the ates will be installed should be submitted along with the offer. any offer without the document will be rejected. 9 the bidder has to submit year wise normal applicable to yes yes not allowed comprehensive amc (camc) cost for up to all bidders 5 years after the expiry of 2 years of warranty period. bids without year wise cost of camc will be rejected. technical-compliances s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 tenderer are requested to read the irs normal applicable to yes yes not allowed conditions of contract 2022 and all bidders instructions to tenderers for electronic tenders invited on ireps, speciï¬cation & annexure-c very carefully before submission of bids. undertakings s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 i/we also conï¬rm that rates and other normal applicable to no no not allowed ï¬nancial terms quoted in relevant column all bidders of financial bid will only be ruling terms for acceptance. such terms quoted anywhere else should be ignored.[denial of this condition not recommended]. 6. bidders shall confirm and certify on the behalf of the tenderer including its constituents as under: s.no. description 1 i/we the tenderer (s) am/are signing this document after carefully reading the contents. 2 i/we the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof. i/we hereby declare that i/we have downloaded the tender documents from indian railway website www.ireps.gov.in . i/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the 3 content of the tender document. in case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of contract or payment, the master copy available with the railway administration shall be final and binding upon me/us. page 6 of 7 run date/time: 09/01/2026 13:51:38stores/n f rly tender document tender no 60255300 closing date/time 30/01/2026 14:30 i/we declare and certify that i/we have not made any misleading or false representation in the forms, statements and 4 attachments in proof of the qualification requirements. i/we also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer 5 and same shall be binding upon me/us. i/we declare that the information and documents submitted along with the tender by me/us are correct and i/we are fully 6 responsible for the correctness of the information and documents, submitted by us. i/we certify that i/we the tenderer(s) is/are not blacklisted or debarred by railways or any other ministry / department of 7 govt. of india from participation in tender on the date of submission of bids, either in individual capacity or as a huf/ member of the partnership firm/llp/jv/society/trust. i/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the emd and may also lead to any other action provided in the 8 contract including banning of business for a period of upto two year. further, i/we and all my/our constituents understand that my/our offer shall be summarily rejected. i/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the 9 award of the contract, it will lead to termination of the contract, along with forfeiture of security deposit and may also lead to any other action provided in the contract including banning of business for a period of upto two year. i/we have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with india and certify that i am/we are not from such a country or, if from such a country, have been registered with the 10 competent authority. i/we hereby certify that i/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed) 7. documents attached with tender s.no. document name document description 1 5639759.pdf annexure-a 2 5639769.pdf irs conditions of contract 3 5639767.pdf instructions to tenders the tenderers in their bid shall indicate the details of their gst jurisdictional assessing officers (designation, address & email id). in case of a contract award, a copy of purchase order shall be immediately forwarded by purchaser to the gst jurisdictional assessing officer mentioned in tenderers bid this tender complies with public procurement policy (make in india) order 2017, dated 15/06/2017, issued by department of industrial promotion and policy, ministry of commerce, circulated vide railway board letter no. 2015/rs(g)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof. as a tender inviting authority, the undersigned has ensured that the issue of this tender does not violate provisions of gfr regarding procurement through gem. digitally signed by dy.cmm/dsl ( jayanta kumar choudhury ) , supply, installation, testing and commissioning of automatic train examination system with staff hut on a turnkey basis at c&w depot nbq for covering train from bongaigaon, dangtal and majgaon. [ warranty period: 24 months after the date of delivery ] ] , camc for 5 years [ warranty period: 2 years, amc period: 5 years, rate of discounting : 10 % ] ] at (location) sse/c&w/nbq, nfr assam 00 numbers