supply of electric overhead traveling crane [eotc]electric overhead traveling crane [eotc],the cost of basic machine as per schedule i. design, manufacture, supply, installation, testin g and commissioning of electric overhead traveling crane as per special conditions for m&p procurement p art i & part ii and parameters specified in schedule-i conforming to specification no. special conditions for m &p procurement bid document-part ii given in section v. the crane shall be double girder as specified in sc hedule-i. [ warranty period: 24 months after the date of delivery ] ] , cost of any other accessory treated as concomitant accessory as per schedule i. all required items for one number of crane are to be quoted as one unit here and all these quoted items break up cost t o be provided in an enclosure. [ warranty period: 24 months after the date of delivery ] ] , camc conditions as detailed in special conditions for m&p procurement bid document-part ii. post warranty comprehensive annual maintenance charges (after 2 year free warranty peri od) - firm to quote separately for each camc year ie: year 1 tab (for 3rd year), year 2 tab (for 4th year), year 3 tab (for 5th year),year 4th tab (for 6th year), year 5th tab(for 7th year). firm s hould quote the actual rate of the camc in the bid, discounted rate as per npv will be generated by the ireps system for ranking purpose. [ warranty period: 2 years, amc period: 5 years, rate of di scounting: 10 % ] ] at (location) cws/c&w/maq, sr karnataka 1.00 numbers page 1 of 16 run date/time: 22/10/2025 18:03:36pgt div/southern rly , cost of spares as per schedule-i and additional spares and items as tendered. all required ite ms for one number of crane are to be quoted as one unit here and all these quoted items break up cost to be provided in an enclosure. [ warranty period: 24 months after the date of delivery ] ] , cost of maintenance tools as per schedule-i. all required items for one number of crane are t o be quoted as one unit here and all these quoted items break up cost to be provided in an enclosure. [ w arranty period: 24 months after the date of delivery ] ] , the cost of basic machine as per schedule i. design, manufacture, supply, installation, testin g and commissioning of electric overhead traveling crane as per special conditions for m&p procurement p art i & part ii and parameters specified in schedule-i conforming to specification no cofmow/ir/eotc/ 2020 , rev-0. special conditions for m&p procurement bid document-part ii given in section v. the crane shall be double girder as specified in schedule-i. [ warranty period: 24 months after the date of delivery ] ] , cost of any other accessory treated as concomitant accessory as per schedule i. all required items for one number of crane are to be quoted as one unit here and all these quoted items break up cost t o be provided in an enclosure. [ warranty period: 24 months after the date of delivery ] ] , camc conditions as detailed in special conditions for m&p procurement bid document-part ii. post warranty comprehensive annual maintenance charges (after 2 year free warranty peri od) - firm to quote separately for each camc year ie: year 1 tab (for 3rd year), year 2 tab (for 4th year), year 3 tab (for 5th year),year 4th tab (for 6th year), year 5th tab(for 7th year). firm s hould quote the actual rate of the camc in the bid, discounted rate as per npv will be generated by the ireps system for ranking purpose. [ warranty period: 2 years, amc period: 5 years, rate of di scounting: 10 % ] ] at (location) sse/cnw/knkd, sr kerala 1.00 numbers 4 651013820022 essential non stock --- yes tpi agency inr (2) spares (y) cost of spares as per schedule-i and additional spares and items as tendered. all required ite ms for one number of crane are to be quoted as one unit here and all these quoted items break up cost to be provided in an enclosure. [ warranty period: 24 months after the date of delivery ] ] consignee sse/cnw/knkd, sr kerala 1.00 numbers product inspection:stage 1: raw material inspection (100% of po qty ), stage 2: inspection details process inspection (100% of po qty ), stage 3: final product inspection (100% of po qty ) page 2 of 16 run date/time: 22/10/2025 18:03:36pgt div/southern rly tender document tender no 91256036 closing date/time 21/11/2025 14:30 5 651013820023 essential non stock --- yes tpi agency inr (2) spares (y) cost of maintenance tools as per schedule-i. all required items for one number of crane are t o be quoted as one unit here and all these quoted items break up cost to be provided in an enclosure. [ w arranty period: 24 months after the date of delivery ] ] consignee sse/cnw/knkd, sr kerala 1.00 numbers product inspection:stage 1: raw material inspection (100% of po qty ), stage 2: inspection details process inspection (100% of po qty ), stage 3: final product inspection (100% of po qty ) 3. t and c f.o.r description destination delivery period description delivery /completion rate of supply for all items completion : within 400 days refer to para 7 of delivery schedule chart in special conditions for m&p procurement bid document part - ii. payment terms s.no description payment terms 1 1. 60% payment: upon receipt of the m&p, duly pre-inspected by a third-party inspection (tpi) agency, receipted at the site by the consignee officer in good condition and submission of a joint receipt note. 2. 20% intermediate payment: after successful installation and commissioning and submission of a joint commissioning note. 3. final 20% payment: after commissioning of the m&p at the consignees end for a minimum period of 30 days, upon submission of a 10% warranty performance guarantee in the form of bank guarantee and a proving test certiï¬cate. refer to para 1802 of enclosure to the special conditions for m&p procurement bid document part - i. statutory variation clause s.no description 1 statutory variation in taxes and duties, or fresh imposition of taxes and duties by state/ central governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to railways account. only such variation shall be admissible which takes place after the submission of bid. no claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. no claim on account of statutory variation shall be admissible on account of misclassiï¬cation by the supplier/ contractor. standard governing conditions s.no description 1 the contract shall be governed by 1. irs conditions of contract - latest version (along with all correction slips) uploaded on the ireps website and 2. all other terms and conditions incorporated in the sr tender conditions - latest version uploaded on ireps website. 4. eligibility conditions special eligibility criteria s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 supply to be as per tender speciï¬cation. normal applicable to yes yes allowed (drawing and specifications enclosed) all bidders (mandatory) page 3 of 16 run date/time: 22/10/2025 18:03:36pgt div/southern rly tender document tender no 91256036 closing date/time 21/11/2025 14:30 2 the bidder should have been complied the normal applicable to yes yes allowed criteria deï¬ned in para 0500 to 0504 i.e. all bidders (mandatory) qualifying requirement of tenderer, as detailed in enclosure to the special conditions for m&p procurement bid document part - i. 3 1) preferably manufacturers should normal applicable to yes yes allowed participate. in case of ï¬rms other than all bidders (optional) oems participating in the tender, they must submit tender speciï¬c authorization from oem. 2) oems can authorize and give tender speciï¬c authorization to its agent / dealers to quote on their behalf provided the vendor takes full responsibility for the quality of the material including warranty obligation and the inspection of product against railways order is carried out at the manufacturers premises.please refer para 3.4 of part-b of southern railway tender conditions attached with this tender. 5. compliance conditions check list s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 have you furnished the statement of normal applicable to no no not allowed deviations.[preferably nil] all bidders 2 have you quoted delivery period correctly normal applicable to no no not allowed and precisely. - all bidders 3 have you submitted authenticated copy normal applicable to no no not allowed of the document authorizing the signatory all bidders to submit and commit on behalf of tenderer? . 4 tenderers to acknowledge having read normal applicable to no no not allowed and also accept the tender conditions for all bidders electronic tenders as available at southern railway stores tender conditions available under mentioned link. 5 have you attached any performance normal applicable to no no not allowed statements with your offer? for proof of all bidders supply to other railways / production units copy of purchase order, inspection certiï¬cate and receipt note / certiï¬cate must be uploaded. non-submission of such vital documents may be taken as their not having any such past performance. 6 please check our website before normal applicable to no no not allowed submitting offer, whether any all bidders corrigendum to the tender not- has been issued or not. commercial-compliance s.no. description template condition confirmation remarks documents applicability required allowed uploading page 4 of 16 run date/time: 22/10/2025 18:03:36pgt div/southern rly tender document tender no 91256036 closing date/time 21/11/2025 14:30 1 2.0 earnest money deposit (emd) for normal applicable to yes yes not allowed stores tenders:emd is taken to prove all bidders earnestness of the offer on the part of the tenderers. 2.1 emd amount shall be mentioned in all tenders irrespective of the nature of tender as per the emd amount mentioned in clause 2.3 below or as decided by the purchaser under the policy. there shall be no exemption from submission of emd for any tender or by any tenderer, subject to provisions under clause 10.4.3 below, except following: - (a) (i) emd shall normally not be called against tenders with estimated value upto rs.25 lakhs (including single tenders, global limited tenders). (ii) if considered necessary, authority competent to issue tender may incorporate the condition to call for emd even in such tenders, on case to case basis. (b) micro & small enterprises (mses) registered with agencies mentioned at part b para 15.1 (i) (c) other railways and government departments in terms of railway board%u2019s letter no. 2004/rs(g)/779/11 dated 24.07.2007 (d) indian ordinance factories in terms of railway board%u2019s letter no.92/rss(g)/363/1 dated 08.04.1993 (e) psus owned by ministry of railways and psus for the group of items that are manufactured by them in terms of railway board%u2019s letter no.2003/rs(g)/779/5 dated 10.09.2004 (f) vendors registered with railways for the trade group of the item tendered (g) vendors appearing on the approved vendor lists of rdso/pus/core subject to approval status being valid on the date of tender closing (h) vendors registered with railway for supply of medicine, medical equipments and consumables shall be exempted from submission of emd for these items (i) in tenders issued against pac, oem in whose favour pac has been issued shall be exempted from submitting emd. kvic and acash shall be exempted from emd for items supplied by them. 2.2 offers submitted without emd shall be summarily rejected. 2.5 validity of emd: emd should remain valid for a period of 45 days beyond the ï¬nal bid validity period, which should also be extended whenever bid validity is extended. no interest will be allowed on emd. page 5 of 16 run date/time: 22/10/2025 18:03:36pgt div/southern rly tender document tender no 91256036 closing date/time 21/11/2025 14:30 2 10.0 security deposit (sd) / performance normal applicable to yes yes not allowed security for stores contracts :- sd is all bidders taken towards security for due fulï¬llment of the contract by the supplier. security deposit (sd) shall be 5 % of total value of contract and shall be taken from all vendors for contract value above rs. 25 lakh subject to the applicable exemptions. (a) there shall be no exemption from submission of security deposit (sd) for any tender or by any tenderer except following:- (a) the store contract cases of value upto rs.25 (twenty ï¬ve) lakh (b) other railways and government departments in terms of railway board%u2019s letter no. 2004/rs(g)/779/11 dated 24.07.2007 (c) indian ordinance factories in terms of railway board%u2019s letter no.92/rss(g)/363/1 dated 08.04.1993 (d) psus owned by ministry of railways and psus for the group of items that are manufactured by them in terms of railway board%u2019s letter no.2003/rs(g)/779/5 dated 10.09.2004 (e) in tenders issued against pac, oem in whose favour pac has been issued shall be exempted from submitting sd. kvic and acash shall be exempted from sd for items supplied by them. (f) vendors registered with railways for the trade group of the item tendered shall be exempted from sd for orders valued upto their monetary limit of registration. (g) vendors appearing on the approved vendor lists of rdso/pus/core subject to approval status being valid on the date of tender closing (h) vendors registered with railway for supply of medicine, medical equipments and consumables shall be exempted from submission of sd for these items. note: apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, railways shall record poor performance of the vendors for taking suitable penal action as per extant instructions. for complete details please refer 10.0 part a of southern railway tender conditions. 3 10.5 return of security deposit: -the sd normal applicable to yes yes not allowed will be refunded to the supplier after all bidders execution of contract in all respects, against submissions of completion certiï¬cate and no claim certiï¬cate declared by the consignee officer and subject to receipt of warranty performance guarantee (10% of contract value towards warranty obligations) from the supplier. 4 1. goods & service tax: please refer part normal applicable to yes no not allowed a para 14.0 southern railway tender all bidders conditions. 2. regarding mse purchase preference please refer clause 15.0 part b of southern railway tender conditions. 3. preference to made in india please refer part b para 16.0 of southern railway tender conditions. page 6 of 16 run date/time: 22/10/2025 18:03:36pgt div/southern rly tender document tender no 91256036 closing date/time 21/11/2025 14:30 5 [a] all the bidders/tenderers should ensure normal applicable to no no not allowed that they are gst compliant and their all bidders quoted tax structure/rates are as per the gst law. firms must indicate its gst registration number along with their offer. [b] in case the successful tenderer is not liable to be registered under cgst/igst/utgst/sgst act, the railway shall deduct the applicable gst from his/their bills under reverse charge mechanism (rcm) and deposit the same to the concerned tax authority. [c] the ï¬rm should indicate the tariff code (hsn code) for claiming gst for the tendered item. [d] the offer shall be evaluated based on the gst rate as quoted by each bidder and same will be used for determining the inter-se ranking. while submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct gst rate and hsn number. [e] it shall be the responsibility of the bidders to quote correct hsn number and corresponding gst rate. the purchaser shall not be responsible for any misclassiï¬cation of hsn number or incorrect gst rate, if quoted by the bidder. in case ï¬rm mis-classiï¬es hsn code/gst rate, higher gst, if any, due to this misclassiï¬cation shall be paid and borne by the firm itself. [f] wherever, the successful bidder invoices the goods at gst rate or hsn number which is different from that incorporated in the purchase order, payment shall be made as per gst rate which is lower of the gst rate incorporated in the purchase order or billed. [g] vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the all inclusive price as mentioned in the purchase order. [h] any amendment to gst rate or hsn number in the contract shall be as per the contractual conditions and statutory amendments in the quoted gst rate and hsn number, under svc. [i] tenderers should upload gst rate along with documentary evidence, hsn code and full bank details of the ï¬rm.ie bank name, bank address, account number, ifsc code & micr code along with the bid. [j] firm should also give a declaration that any additional input tax credit beneï¬t, if become available to supplier, the same shall be passed on to purchaser without any undue delay. page 7 of 16 run date/time: 22/10/2025 18:03:36pgt div/southern rly tender document tender no 91256036 closing date/time 21/11/2025 14:30 6 (i) in case of mse ï¬rm willing to claim the normal applicable to yes yes not allowed beneï¬ts under public procurement policy all bidders (preference to mse) order 2012, the ï¬rm should upload with their offer, the proof of their being mse registered with the agency mentioned in part b para 15.0 of southern railway tender conditions, failing which such offers will not be liable for consideration of beneï¬ts (ii) as per gazette notiï¬cation no. s.o.4926(e) dated 18.10.2022 amending notiï¬cation no. s.o.2119(e) dated 26.06.2020 circulated vide railway board letter no. 2020/rs(g)/363/1 dated 03.11.2022 regarding reclassiï¬cation of enterprises and udyam registration, in case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent reclassiï¬cation, an enterprise shall continue to avail of all non-tax beneï¬ts of the category it was in before the reclassiï¬cation, for a period of three years from the date of such upward change. in such cases, the tenderer claiming beneï¬ts under mse category shall submit documentary evidence o f the date of upgradation to medium category along with offer. such claims will not be considered with out documentary evidence (iii) tenderers shall upload udyam registration detail showing that the enterprise is owned by scheduled castes (sc)/ scheduled tribes (st)/ women entrepreneurs to claim the beneï¬t under this sub classification. 7 make in india preference policy :- normal applicable to yes yes not allowed procurement of the item is restricted to all bidders class-i local suppliers with minimum local content of 50% (class-i local supplier as deï¬ned in railway board letter no: no.2020/rs(g)/779/2/pt.1dated 25.09.2020) only and the vendors who do not qualify to be class-i local suppliers (i.e., non-local suppliers or class-ii local suppliers with local content less than 50%) should not quote in the tender as their offers shall not be considered for any ordering. in case any vendor who does not qualify to be a class-i local supplier for the tendered item participates in the tender, it does so at its own risk and cost and railways shall not be liable for any loss or damage caused to the vendor please enter the percentage of local content in the material being offered. please enter 0 for fully imported items, and 100 for fully indigenous items. the deï¬nition and calculation of local content shall be in accordance with the make in india policy as incorporated in the tender condition page 8 of 16 run date/time: 22/10/2025 18:03:36pgt div/southern rly tender document tender no 91256036 closing date/time 21/11/2025 14:30 8 general damages at the rate of 5% of the normal applicable to yes yes not allowed defaulted contract order value will be all bidders levied in case of failure to supply the material after placement of purchase order, within the delivery period. in case of failure to comply with the contractual obligations, railways shall record poor performance of the vendors for taking suitable penal action as per extant instructions. wherever sd has been exempted or not applicable for any reason or is less than the general damages as indicated above, and the supplier fails to supply goods as per conditions of contract, as amended from time to time, purchaser have the right to levy damages from the supplier for failing to comply with contractual conditions. these damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly. 9 liquidated damage (l.d): extension of normal applicable to yes yes not allowed delivery period may be considered in all bidders deserving cases where genuine reasons exist. such extensions of delivery period may be considered with liquidated damages as per irs conditions of contract and denial clause. railway shall recover from the contractor as agreed liquidated damages and not by way of penalty, a sum equivalent to 1/2% (half percent) of the price of any stores (including elements of taxes, duties, freight, etc) which the contractor has failed to deliver within the period ï¬xed for delivery in the contract or as extended for each week or part of a week during which the delivery of such stores may be in arrears where delivery thereof is accepted after expiry of the aforesaid period, subject to a maximum of 10% (ten percent) of the value of the contract irrespective of delays, unless otherwise provided specifically in the contract. 10 all taxes, freight, packing, forwarding & normal applicable to no no not allowed other charges should be quoted in all bidders numeric only @ financial tabulation. 11 please enter the percentage of local normal applicable to no yes allowed content in the material being offered. all bidders (optional) please enter 0 for fully imported items, and 100 for fully indigenous items. the deï¬nition and calculation of local content shall be in accordance with the make in india policy as incorporated in the tender conditions. general instructions s.no. description template condition confirmation remarks documents applicability required allowed uploading page 9 of 16 run date/time: 22/10/2025 18:03:36pgt div/southern rly tender document tender no 91256036 closing date/time 21/11/2025 14:30 1 (1) as per section 171 of gst act 2017, as normal applicable to no no not allowed a remedy against anti-proï¬teering, input all bidders tax credit beneï¬t if any accrued should be passed on to the purchaser as reduction in basic price, or else the following certificate should accompany the bill: it is certiï¬ed that no input tax credit beneï¬t has accrued on materials invoiced/billed for, that can be passed on to purchaser. b) firm should submit the invoice/bill clearly indicating the appropriate hsn and applicable gst rate thereon duly supported with documentary evidence. c) firm should also give a declaration that any additional input tax credit beneï¬t, if become available to supplier, the same shall be passed on to the purchaser without any undue delay (2) all the bidders/ tenderers should ensure that they are gst compliant and their quoted tax structure / rates are as per gst law. in case the successful tenderer is not liable to be registered under cgst/gst/utgst/ sgst act, railway shall deduct the applicable gst from his / their bills under reverse charge machanisam (rcm) and deposit the same to the concerned tax authority. (3) - 1.railway is not bound to accept / cancel the lowest or any tender or to assign any reason for doing so and railway reserves the right to accept / cancel any tender in respect of the whole or any portion of the items specified in the schedule annexed (or tender schedule) and the contractor shall be required to supply the same at the rate quoted. 2.vendors may please note that giving intimation regarding the tender in open tender cases or giving limited tender enquiry does not guarantee the suitability of offer for placement of purchase order. railway reserve the right to place purchase order subject to fulfillment of technical / commercial eligibility conditions/ tender conditions. other conditions s.no. description template condition confirmation remarks documents applicability required allowed uploading page 10 of 16 run date/time: 22/10/2025 18:03:36pgt div/southern rly tender document tender no 91256036 closing date/time 21/11/2025 14:30 1 1) inspection is by appointed tpi agency. normal applicable to no no not allowed there will be three stages of inspection as all bidders per speciï¬cation and approved qap. first stage - raw material inspection as per speciï¬cation and approved qap. second stage - in process inspection as per speciï¬cation and approved qap. third stage - final product inspection at firms premises as per speciï¬cation and approved qap. 2) in case of any deviation to inspection, should be clearly indicated in the offer. 3) firm should provide complete work address where inspection is to be carried out. 2 the firm shall submit invoice/bill normal applicable to yes yes not allowed clearly indicating the appropriate all bidders hsn code and applicable gst rate thereon duly supported with documentary evidence. s.rly. karnataka gstn no-29aaagm0289c1zf 3 tenderers shall conï¬rm the following normal applicable to yes yes allowed declaration failing which the offer will be all bidders (optional) ignored. i have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with india. i certify that this bidder is not from such a country or, if from such a country, has been registered with the competent authority. i hereby certify that this bidder fulï¬lls all requirements in this regard and is eligible to be considered. where applicable, evidence of valid registration by the competent authority shall be attached. special conditions s.no. description template condition confirmation remarks documents applicability required allowed uploading page 11 of 16 run date/time: 22/10/2025 18:03:36pgt div/southern rly tender document tender no 91256036 closing date/time 21/11/2025 14:30 1 1) camc : bidders to note that this is a normal applicable to no no not allowed composite tender for procurement and all bidders post warranty comprehensive annual maintenance contract i.e. camc for 05 years beyond 2 years warranty period. bidders are required to quote charges for camc for post warranty period of camc for 05 years. 2) evaluation of the offers is based on group wise and ranking of the offers for each group of items shall be arrived based on cost of all items within the group including camc charges for 5 years [adjusted to net present value] after warranty period of 2 years as per specification. 3) firm should quote actual rate of camc in their offer while quoting the bid. the npv will be worked out at a discounting rate of 10%. the system will calculate net present value of camc of offer automatically based on which ranking will be done. calculation of npv is only for the purpose of ï¬nancial evaluation of offer and determining the inter-se ranking. payment of camc charges will, however, be as per actual annual camc charges accepted in the tender. no advance payment for camc charges shall be made. a) firms to quote camc charges separately i.e year 1 tab (for 3rd year), year 2 tab (for 4th year) , year 3 tab (for 5th year) year 4 tab (for 6th year) year 5 tab (for 7th year). 2 bank guarantee for camc: : bank normal applicable to no no not allowed guarantee for camc is as detailed in para all bidders 17.2.8 of enclosure to the special conditions for m&p procurement bid document part - ii. page 12 of 16 run date/time: 22/10/2025 18:03:36pgt div/southern rly tender document tender no 91256036 closing date/time 21/11/2025 14:30 3 one of the essential principles of normal applicable to no no not allowed purchasing function is selection of right all bidders source for supply. this aspect has been emphasized by railway board through various circulars in the past rb lr no. 2022/rs(g)777/1(e 3382862) new delhi dated 07.07.2022 with sub: acceptance of tender, consideration of performance of vendors. railway board letter dated 11.02.2016 interalia stipulates due consideration of dis-satisfactory past performance of vendors while deciding tender to ensure timely supply of material in required quantity to meet the needs of operation, maintenance, safety, etc. of the railways. with complete digitization of supply chain, sufficient data is available on ireps/imms reflecting various aspects of performance of suppliers for individual contract, supplier and item. warranty failures and response of vendors to such failures is one of the important parameters of performance of a vendor. suitable means may be adopted to capture warranty performance of the vendors. it is again emphasized that performance of vendors, including warranty failures and response, would invariably be considered while deciding the tenders. 4 tenderers are advised to check our normal applicable to no no not allowed website before/after submitting their offer all bidders whether any corrigendum to the tender has been issued or not. 5 past performance by way of complied pos normal applicable to no no not allowed or r/notes or inspection certiï¬cates from all bidders railways / production units or other govt. departments if any to be uploaded with e- bid. 6 the supplier must be responsible to normal applicable to no no not allowed replace the item if it gets damaged during all bidders the time of delivery. 7 (1) delivery by road on door delivery normal applicable to no no not allowed basis. all bidders (2) delivery charges including unloading charges at destination are in the scope of the supplier. 8 consignee details: normal applicable to no no not allowed all bidders 1) office of the senior section engineer,carriage and wagon, mangaluru central railway station, southern railway, mangaluru - karnataka- 575001 contact number : 9495559828/ 9731663403 2) office of the sr.section engineer , carriage and wagon, manglore junction , southern railway, karnataka -575007 contact number : 9731663409 / 9495559828 bill paying authority: sr. divisional mechanical engineer contact number : 9746763400 page 13 of 16 run date/time: 22/10/2025 18:03:36pgt div/southern rly tender document tender no 91256036 closing date/time 21/11/2025 14:30 9 annexure -i : the tenderers shall submit a normal applicable to no no not allowed copy of certiï¬cate stating that all their all bidders statements/documents submitted along with bid are true and factual. standard format of certiï¬cate to be submitted along with bid are true and factual. standard format of certiï¬cate to be submitted by the bidder is enclosed as annexure -i. non-submission of above certificate by the bidder shall result in summary rejection of his/their bid. it shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self-attested/digitally signed by which they/he is qualifying the qualifying criteria mentioned in the tender document. it will not be obligatory on the part of tender committee/accepting authority to scrutinize beyond the submitted document of tenderer as far as his qualification for the tender is concerned. 10 deviations: the tenderer shall certify normal applicable to no no not allowed that the offered stores fully meets the all bidders speciï¬cation. various design features incorporated to fulï¬ll different technical performance requirements shall be fully explained in the offer. however, minor deviations from these speciï¬cations which do not affect or in any way interfere with the stipulated performance standards or would result in improved safety/ reliability or would reduce recurring maintenance/operating cost of the machine, can be considered for acceptance subject to consignee officer suitability. the tenderer in such eventuality shall clearly indicate the details of these deviations and their implications. 11 in case of delay in approval of gad on normal applicable to no no not allowed railway account, extension of dp as reï¬x all bidders shall be dealt with accordingly. the design, manufacture, supply, installation, testing and commissioning to be completed within the given completion period on award of contract. in case supplies are required to be deferred by railways due to site conditions or any other reasons, the intimation shall be given to all concerned 15 days before the due delivery date to re-fix dp accordingly. technical-compliances s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 1) tenderer should submit para wise normal applicable to yes yes allowed compliance of each speciï¬cation all bidders (mandatory) parameter along with offer as per attached specifications and conditions. 2) tenderer should submit bill of material (bom) along with the offer duly indicating components and their offered makes as per specification. offers submitted without the above will be summarily rejected considering as incomplete offer. page 14 of 16 run date/time: 22/10/2025 18:03:36pgt div/southern rly tender document tender no 91256036 closing date/time 21/11/2025 14:30 2 1) offered model, product normal applicable to yes yes allowed brochure/literature to be uploaded for all bidders (mandatory) evaluation. 2) in case of any deviation to speciï¬cation like in terms of dimension, capacity, size and etc it should be clearly indicated in the offer. 3) railway reserves the right either to consider or not to consider offered deviations based on end user requirement. 3 tenderers should agree to the normal applicable to yes yes not allowed guarantee/warranty as per speciï¬cation all bidders and in case speciï¬cation does not contain gc/wc then gc/wc as per irs conditions of contract will apply. 6. bidders shall confirm and certify on the behalf of the tenderer including its constituents as under: s.no. description 1 i/we the tenderer (s) am/are signing this document after carefully reading the contents. 2 i/we the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof. i/we hereby declare that i/we have downloaded the tender documents from indian railway website www.ireps.gov.in . i/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the 3 content of the tender document. in case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of contract or payment, the master copy available with the railway administration shall be final and binding upon me/us. i/we declare and certify that i/we have not made any misleading or false representation in the forms, statements and 4 attachments in proof of the qualification requirements. i/we also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer 5 and same shall be binding upon me/us. i/we declare that the information and documents submitted along with the tender by me/us are correct and i/we are fully 6 responsible for the correctness of the information and documents, submitted by us. i/we certify that i/we the tenderer(s) is/are not blacklisted or debarred by railways or any other ministry / department of 7 govt. of india from participation in tender on the date of submission of bids, either in individual capacity or as a huf/ member of the partnership firm/llp/jv/society/trust. i/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the emd and may also lead to any other action provided in the 8 contract including banning of business for a period of upto two year. further, i/we and all my/our constituents understand that my/our offer shall be summarily rejected. i/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the 9 award of the contract, it will lead to termination of the contract, along with forfeiture of security deposit and may also lead to any other action provided in the contract including banning of business for a period of upto two year. i/we have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with india and certify that i am/we are not from such a country or, if from such a country, have been registered with the 10 competent authority. i/we hereby certify that i/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed) 7. documents attached with tender s.no. document name document description 1 5538374.pdf annexure 1 2 5538377.pdf item 651013820010 drawing 3 5538382.pdf item 651013820010 specification 4 5538384.pdf item 651013820010 speicification part ii 5 5538561.pdf item 651013820020 shedule 6 5538544.pdf item 651013820020 drawing 1 7 5538549.pdf item 651013820020 drawing 2 8 5538555.pdf item 651013820020 specification part 1 9 5538558.pdf item 651013820020 specification part 2 10 5538432.pdf item 651013820010 schedule the tenderers in their bid shall indicate the details of their gst jurisdictional assessing officers (designation, address & email id). in case of a contract award, a copy of purchase order shall be immediately forwarded by purchaser to the gst jurisdictional assessing officer mentioned in tenderers bid page 15 of 16 run date/time: 22/10/2025 18:03:36pgt div/southern rly tender document tender no 91256036 closing date/time 21/11/2025 14:30 this tender complies with public procurement policy (make in india) order 2017, dated 15/06/2017, issued by department of industrial promotion and policy, ministry of commerce, circulated vide railway board letter no. 2015/rs(g)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof. as a tender inviting authority, the undersigned has ensured that the issue of this tender does not violate provisions of gfr regarding procurement through gem. digitally signed by cmm-adrm-pgt ( s jayakrishnan ) , cost of spares as per schedule-i and additional spares and items as tendered. all required ite ms for one number of crane are to be quoted as one unit here and all these quoted items break up cost to be provided in an enclosure. [ warranty period: 24 months after the date of delivery ] ] , cost of maintenance tools as per schedule-i. all required items for one number of crane are t o be quoted as one unit here and all these quoted items break up cost to be provided in an enclosure. [ w arranty period: 24 months after the date of delivery ] ]