tender for procurement (complete design, supply ,installation & commissioning on turnkey basis) of pit less electronic in motion railway weighbridges (eimwb) -07 setprocurement (complete design, supply ,installation & commissioning on turnkey basis) of pit less electronic in motion railway weighbridges (eimwb) -07 set,cost of the basic machine , installation commissioning and erection charges [ warranty period: 24 months after the date of delivery ] ] , cost of comprehensive type camc for ten years post warranty(i.e. total sum of schedule a & b) [ warranty period: 2 years, amc period: 10 years, rate of discounting: 10 % ] ] at (location) sse(c&w)bndm, ser odisha 3.00 set 3 6525ns02 concomitant non stock --- yes tpi agency inr (g01) accessories (y) cost of concomitant accesorries as per tender specification [ warranty perio d: 24 months after the date of delivery ] ] consignee sse(c&w)bndm, ser odisha 3.00 set inspection stage inspection not required details 4 6525ns03 essential non stock --- yes tpi agency inr (g01) spares (y) cost of any other accessory which in the opinion of the supplier is essentially required for making the machine fully functional. [ warranty period: 24 months after the date of delivery ] ] consignee sse(c&w)bndm, ser odisha 3.00 set inspection stage inspection not required details page 1 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 5 6525ns04 essential non stock --- yes consignee inr (g01) services (y) cost of charges viz foundation room installation & commissioning etc. ] at (location) sse(c&w)bndm, ser odisha 3.00 set 6 6525ns05 essential non stock --- yes consignee inr (g01) services (y) cost of preventive maintenance during 1st & 2nd year of warranty period ] at (location) sse(c&w)bndm, ser odisha 3.00 set group g02-dps 1 6525ns08 basic non stock --- yes tpi agency inr (g02) machine (y) cost of the basic machine , installation commissioning and erection charges ] consignee sse/c&w/dps, ser jharkhand 4.00 set inspection product inspection:stage 1: raw material inspection (100% of po qty ), stage 2: in details process inspeciton (100% of po qty ) 2 6525ns12 amc (y) non stock --- yes consignee inr (g02) cost of comprehensive type camc for ten years post warranty(i.e. total sum of schedule a & b) [ warranty period: 2 years, amc period: 10 years, rate of discounting: 10 % ] ] at (location) sse/c&w/dps, ser jharkhand 4.00 set 3 6525ns07 concomitant non stock --- yes tpi agency inr (g02) accessories (y) cost of concomitant accesorries as per tender specification [ warranty perio d: 24 months after the date of delivery ] ] consignee sse/c&w/dps, ser jharkhand 4.00 set inspection stage inspection not required details 4 6525ns09 essential non stock --- yes tpi agency inr (g02) spares (y) cost of any other accessory which in the opinion of the supplier is essentially required for making the machine fully functional. [ warranty period: 24 months after the date of delivery ] ] consignee sse/c&w/dps, ser jharkhand 4.00 set inspection stage inspection not required details 5 6525ns10 essential non stock --- yes consignee inr (g02) services (y) cost of charges viz foundation room installation & commissioning etc. ] at (location) sse/c&w/dps, ser jharkhand 4.00 set 6 6525ns11 essential non stock --- yes consignee inr (g02) services (y) cost of preventive maintenance during 1st & 2nd year of warranty period ] at (location) sse/c&w/dps, ser jharkhand 4.00 set 3. t and c f.o.r description destination delivery period description delivery /completion rate of supply page 2 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 for all items completion : within 300 days 1) delivery schedule as per clause 9 annexure 1 attached 2) delivery location - as per clause 8 of annexure 1 attached. payment terms s.no description payment terms 1 payment terms - as per clause 12 of annexure 1 attached. wbg- to be submitted as per clause 10 of annexure 1 attached. statutory variation clause s.no description 1 statutory variation in taxes and duties, or fresh imposition of taxes and duties by state/ central governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to railways account. only such variation shall be admissible which takes place after the submission of bid. no claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. no claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor. option clause s.no description 1 plus 30% option clause applicable as per clause 24.0 of instructions to tenderers and general conditions of tender for supply contract of south eastern railway. 4. eligibility conditions special eligibility criteria s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 as per rdso letter no : mw/cs/pewb normal applicable to yes yes allowed dated 11.11.25 or latest. vendor should all bidders (mandatory) be approved by rdso for manufacturing and supply of pit less electronic in motion weighbridge(15kmph). the ï¬rm should upload the vendor approval copy and valid quality audit certiï¬cates along with its offers, else the offer submitted shall be summarily rejected. 2 preference to make in india policy: normal applicable to no no not allowed procurement of the item is restricted to all bidders class i local suppliers only and the vendors who do not qualify to be class i local suppliers should not quote in the tender as their offers shall not be considered for any ordering. in case any vendor who does not qualify to be a class i local supplier for the tendered item participates in the tender it does so at its own risk and cost and railways shall not be liable for any loss or damage caused to the vendor. requirement of a vendor to be a class i local supplier for this item, shall be a mandatory condition in addition to other qualifying/ eligibility criteria/conditions. page 3 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 3 authorised dealers / agents of the normal applicable to yes yes allowed approved vendors / oem must submit all bidders (mandatory) tender speciï¬c authorization letter from rdso approved manufacturers of the item , failing which their offer will be summarily rejected 5. compliance conditions check list s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 have you attached the price break up of normal applicable to no no not allowed concomitants accessories, optional all bidders accessories, consumables and essential spares in pdf ï¬le through attach document template or otherwise? 2 have you quoted price of basic normal applicable to no no not allowed machine, concomitant accessories, all bidders essential spares, consumables, essential services, amc and other items as per the requirement. it is mandatory to submit offers against all these items otherwise the bid shall not be considered in ranking 3 have you quoted for optional normal applicable to no no not allowed accessories,spares,amc etc, if all bidders applicable and as per the requirement mentioned in annexure 1 ? 4 have you quoted warranty obligations normal applicable to no no not allowed as per clause 16 of annexure 1 ? all bidders 5 have you quoted delivery period normal applicable to no no not allowed correctly and precisely as per sr no 7 all bidders of section iv of annexure 1 attached? 6 have you quoted for any other items normal applicable to no no not allowed considered essential by you for the all bidders operation of the machine to meet the purpose and capability specified in technical speciï¬cation.[under essential spares] 7 have you submitted other supporting normal applicable to no no not allowed documents to establish your eligibility ? all bidders 8 commercial details and performance normal applicable to no no not allowed appraisal form (annexure e of section vi all bidders of annexure 1 9 details related to compliance of normal applicable to no no not allowed reference clause mentioned in special all bidders conditions of tender. 10 have you attached the past normal applicable to no no not allowed performance credentials with your all bidders offer? commercial-compliance s.no. description template condition confirmation remarks documents applicability required allowed uploading page 4 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 1 bidder are reminded to carefully go normal applicable to yes yes allowed through irs conditions of contract all bidders (optional) (included and uploaded along with the bid document) particularly those pertaining to code of integrity,misdemeanor and penal measures. if two or more bidders are found to be sister concerns or affiliates (having common partner/director/promoter/owner/holding company decision control, etc.) the offers of all such sister concerns are liable to be rejected as per relevant provisions of irs terms and condition. 2 please enter the percentage of local normal applicable to no yes allowed content in the material being offered. all bidders (optional) please enter 0 for fully imported items, and 100 for fully indigenous items. the deï¬nition and calculation of local content shall be in accordance with the make in india policy as incorporated in the tender conditions. general instructions s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 tender document consists of normal applicable to no no not allowed annexure 1, gcc ,nit and conditions all bidders mentioned in this document. tenderers to ensure compliance of conditions mentioned in these documents. other conditions s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 1. inspection by tpi(third party normal applicable to no no not allowed inspection). all bidders 2. there will be 02 stages of inspection (excluding ï¬nal lot inspection) as per speciï¬cation and approved qap as follows: first stage - raw material inspection. second stage - in process inspection. final product inspection at firms premises. 2 firm to mention hsn code & gstin no. normal applicable to yes yes allowed of the tendered item all bidders (optional) 3 emd and sd clause will be normal applicable to yes yes not allowed applicable as per clause no.5.0 all bidders and 6.0 of gcc attached page 5 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 4 sharing of land border with india normal applicable to yes yes allowed clause: bidders are requested to go all bidders (optional) through clause no. 32.0 (32.1 to 32.6) of ser instruction to tenderers and general conditions. bidders should conï¬rm following certiï¬cate for compliance. (a) i have read the clause sr. no. 32 of instructions to tenderers and general conditions of tenders for supply contract attached with the tender regarding restrictions on procurement from a bidder of a country which shares a land border with india or bidder who has a speciï¬ed transfer of technology (t.o.t) arrangement with an entity from a country which shares a land border with india and on sub- contracting to contractors from such countries. (b) i certify that this bidder is neither from such a country nor have a speciï¬ed transfer of technology (t.o.t) arrangement with such an entity from a country which shares a land border with india and will not sub-contract any work to a contractor from such countries unless such contractor is registered with the competent authority. i also certify that this bidder will not offer any products/services of entity from such countries unless such entity is registered with the competent authority. (c) i hereby certify that this bidder fulï¬ls all requirements in this regard and is eligible to be considered. (d) i hereby acknowledge that in the event of acceptance of my bid on above certiï¬cate and if the certiï¬cate is found to be false at any stage, the false certiï¬cate would be a ground for immediate termination of contract and further legal action in accordance with the law. (bidders conï¬rming this certiï¬cate for compliance shall select yes in the complied column. however, in case you do not conï¬rm above certiï¬cate for compliance, select no in complied column. in such cases you are required to submit the certiï¬cate for compliance as per annexure-8 instructions to tenderers and general conditions of tenders for supply contract along-with their bid/offer.) 5 i) there will be a pre-bid meeting for normal applicable to no no not allowed this tender as per speciï¬ed date and all bidders time. ii)venue of pre bid meeting : meeting room of pr. chief materials manager (pcmm) office , 5th floor nab, 11 garden reach road, kolkata 700043 . 6 warranty period: 24 months after normal applicable to no no not allowed date of commissioning. all bidders 7 any responsibility of cofmow normal applicable to no no not allowed mentioned in the annexure 1, shall be all bidders of south eastern railways. 8 split clause will be applicable as para normal applicable to no no not allowed 25.0 of ser instruction to tenderers & all bidders general conditions of tender enclosed. the purchaser intends to split the order quantity between two or more firms. special conditions page 6 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 insurance charges should be quoted in normal applicable to no no not allowed other charges column against the all bidders particular items. no separate line has been provided for insurance charges 2 in case of any mismatch in conditions normal applicable to no no not allowed mentioned in speciï¬cation attached as all bidders annexure 1 and in general conditions of contract attached with tender, conditions mentioned in annexure 1 will supercede the conditions mentioned in general conditions of contract. 3 the ï¬rm shall arrange calibration, normal applicable to no no not allowed testing, stamping, and certiï¬cation of all bidders the weighbridge at commissioning, during warranty, and camc as per terms. any failures or annual calibration expenses, including statutory stamping charges by the state, shall be borne by the firm 4 if railway adopts pre-cast foundation normal applicable to no no not allowed technology under the weigh-rail, the all bidders firm shall execute it free of cost as per ser drawing no. 622/2018 in the tender document 5 for laying pre-cast slabs, if required, the normal applicable to no no not allowed firm shall arrange for road-mobile crane all bidders 6 railways will arrange for power supply normal applicable to no no not allowed to the control room of the eimwb all bidders 7 the railway will provide psc sleepers normal applicable to no no not allowed and will assist with the cutting of rails all bidders and the ï¬xing of weigh-rails as and when required. 8 the railway will provide the necessary normal applicable to no no not allowed traffic block as per the firms request all bidders 9 the machine will be under normal applicable to no no not allowed comprehensive preventive maintenance all bidders during warranty period of two (02) years and amc for ten (10) years 10 damage due to lightning or surge, normal applicable to no no not allowed covered under amc, will be repaired all bidders without extra cost to railway. 11 the eimwb manufacturers shall be normal applicable to no no not allowed required to maintain spare part hubs at all bidders strategic locations ( spare to be kept within 100 km radius of installed eimwb technical-compliances s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 bidders must submit their technical bids normal applicable to yes yes allowed as per annexure 1 all bidders (mandatory) tenderers are required to submit complete details including values, write- up, drawings, sketch, brochure etc. as per requirement speciï¬ed in respective clauses mentioned therein. in case of incomplete / sketchy information, the technical offer being incomplete is liable to be rejected. tenderers should clearly indicate compliance. 2 technical specification as per normal applicable to no no not allowed annexure 1 all bidders page 7 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 undertakings s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 i/we agree to supply the tendered normal applicable to no no not allowed stores at the rates quoted by me/us in all bidders accordance with the conditions mentioned in annexure 1, gcc , nit and conditions mentioned in this document. 2 i/we also conï¬rm that rates and other normal applicable to no no not allowed financial terms quoted in relevant all bidders columns of ï¬nancial bid will only be applicable for acceptance. such terms quoted anywhere else shall not be considered for inter-se evaluation. 3 undertaking for gst. normal applicable to no no not allowed we hereby declare that in quoting the all bidders basic price, we have taken into account the full effect of input tax credit available under gst. we, further agree to pass on any ï¬nancial gain/beneï¬t as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. we also undertake that we are aware of the provisions of section 171 of the cgst act and consequences thereof if we fail to comply with the same. we shall ï¬le their gstr-1 and gstr-3b for transaction with railways in due time preferably every month so that itc benefit can be availed by railway 6. bidders shall confirm and certify on the behalf of the tenderer including its constituents as under: s.no. description 1 i/we the tenderer (s) am/are signing this document after carefully reading the contents. 2 i/we the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof. i/we hereby declare that i/we have downloaded the tender documents from indian railway website www.ireps.gov.in . i/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to 3 the content of the tender document. in case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of contract or payment, the master copy available with the railway administration shall be final and binding upon me/us. i/we declare and certify that i/we have not made any misleading or false representation in the forms, statements and 4 attachments in proof of the qualification requirements. i/we also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the 5 offer and same shall be binding upon me/us. i/we declare that the information and documents submitted along with the tender by me/us are correct and i/we are fully 6 responsible for the correctness of the information and documents, submitted by us. i/we certify that i/we the tenderer(s) is/are not blacklisted or debarred by railways or any other ministry / department of 7 govt. of india from participation in tender on the date of submission of bids, either in individual capacity or as a huf/ member of the partnership firm/llp/jv/society/trust. i/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the emd and may also lead to any other action provided in 8 the contract including banning of business for a period of upto two year. further, i/we and all my/our constituents understand that my/our offer shall be summarily rejected. i/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after 9 the award of the contract, it will lead to termination of the contract, along with forfeiture of security deposit and may also lead to any other action provided in the contract including banning of business for a period of upto two year. i/we have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with india and certify that i am/we are not from such a country or, if from such a country, have been registered with the 10 competent authority. i/we hereby certify that i/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed) 7. documents attached with tender s.no. document name document description page 8 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 1 5637381.pdf foundation drawing 2 5639851.pdf annexure 1 3 5637388.pdf irs conditions 4 5637386.pdf general conditons of contract 7. responsiveness s.no. description code of integrity declaration: i/we have carefully gone through the irs conditions of contract(included and uploaded along with the bid document) particularly para 2500 pertaining to code of integrity, misdemeanor and penalties. i/we hereby certify that no other concerns or affiliates (such as having common partner/director /promoter/owner/holding company/management control etc.) have participated in this tender which give rise to a conflict of interest or fall under anti-competitive practices. we understand that the offers of all such related concerns including ours are liable to be rejected as per 1 relevant provisions of irs terms and conditions. i/we, affirm that we shall abide by the code of integrity in general,with speciï¬c reference to conflict of interest [para 2502(e)], anti-competitive practices [para 2502(c)] and obligation to proactive disclosures [para 2503]. i/we understand that we are fully responsible for the above declaration and it shall not be the railways responsibility to verify the same. i/we are aware that we shall be liable for all consequences of violation of code of integrity, if detected at any stage. the tenderers in their bid shall indicate the details of their gst jurisdictional assessing officers (designation, address & email id). in case of a contract award, a copy of purchase order shall be immediately forwarded by purchaser to the gst jurisdictional assessing officer mentioned in tenderers bid this tender complies with public procurement policy (make in india) order 2017, dated 15/06/2017, issued by department of industrial promotion and policy, ministry of commerce, circulated vide railway board letter no. 2015/rs(g)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof. as a tender inviting authority, the undersigned has ensured that the issue of this tender does not violate provisions of gfr regarding procurement through gem. digitally signed by dy.cmm/et ( shahid malik ) page 9 of 9 run date/time: 24/12/2025 16:34:04 , cost of concomitant accesorries as per tender specification [ warranty perio d: 24 months after the date of delivery ] ] , cost of any other accessory which in the opinion of the supplier is essentially required for making the machine fully functional. [ warranty period: 24 months after the date of delivery ] ] , cost of charges viz foundation room installation & commissioning etc. ] at (location) sse(c&w)bndm, ser odisha 3.00 set 6 6525ns05 essential non stock --- yes consignee inr (g01) services (y) cost of preventive maintenance during 1st & 2nd year of warranty period ] at (location) sse(c&w)bndm, ser odisha 3.00 set group g02-dps 1 6525ns08 basic non stock --- yes tpi agency inr (g02) machine (y) cost of the basic machine , installation commissioning and erection charges ] consignee sse/c&w/dps, ser jharkhand 4.00 set inspection product inspection:stage 1: raw material inspection (100% of po qty ), stage 2: in details process inspeciton (100% of po qty ) 2 6525ns12 amc (y) non stock --- yes consignee inr (g02) cost of comprehensive type camc for ten years post warranty(i.e. total sum of schedule a & b) [ warranty period: 2 years, amc period: 10 years, rate of discounting: 10 % ] ] at (location) sse/c&w/dps, ser jharkhand 4.00 set 3 6525ns07 concomitant non stock --- yes tpi agency inr (g02) accessories (y) cost of concomitant accesorries as per tender specification [ warranty perio d: 24 months after the date of delivery ] ] consignee sse/c&w/dps, ser jharkhand 4.00 set inspection stage inspection not required details 4 6525ns09 essential non stock --- yes tpi agency inr (g02) spares (y) cost of any other accessory which in the opinion of the supplier is essentially required for making the machine fully functional. [ warranty period: 24 months after the date of delivery ] ] consignee sse/c&w/dps, ser jharkhand 4.00 set inspection stage inspection not required details 5 6525ns10 essential non stock --- yes consignee inr (g02) services (y) cost of charges viz foundation room installation & commissioning etc. ] at (location) sse/c&w/dps, ser jharkhand 4.00 set 6 6525ns11 essential non stock --- yes consignee inr (g02) services (y) cost of preventive maintenance during 1st & 2nd year of warranty period ] at (location) sse/c&w/dps, ser jharkhand 4.00 set 3. t and c f.o.r description destination delivery period description delivery /completion rate of supply page 2 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 for all items completion : within 300 days 1) delivery schedule as per clause 9 annexure 1 attached 2) delivery location - as per clause 8 of annexure 1 attached. payment terms s.no description payment terms 1 payment terms - as per clause 12 of annexure 1 attached. wbg- to be submitted as per clause 10 of annexure 1 attached. statutory variation clause s.no description 1 statutory variation in taxes and duties, or fresh imposition of taxes and duties by state/ central governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to railways account. only such variation shall be admissible which takes place after the submission of bid. no claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. no claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor. option clause s.no description 1 plus 30% option clause applicable as per clause 24.0 of instructions to tenderers and general conditions of tender for supply contract of south eastern railway. 4. eligibility conditions special eligibility criteria s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 as per rdso letter no : mw/cs/pewb normal applicable to yes yes allowed dated 11.11.25 or latest. vendor should all bidders (mandatory) be approved by rdso for manufacturing and supply of pit less electronic in motion weighbridge(15kmph). the ï¬rm should upload the vendor approval copy and valid quality audit certiï¬cates along with its offers, else the offer submitted shall be summarily rejected. 2 preference to make in india policy: normal applicable to no no not allowed procurement of the item is restricted to all bidders class i local suppliers only and the vendors who do not qualify to be class i local suppliers should not quote in the tender as their offers shall not be considered for any ordering. in case any vendor who does not qualify to be a class i local supplier for the tendered item participates in the tender it does so at its own risk and cost and railways shall not be liable for any loss or damage caused to the vendor. requirement of a vendor to be a class i local supplier for this item, shall be a mandatory condition in addition to other qualifying/ eligibility criteria/conditions. page 3 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 3 authorised dealers / agents of the normal applicable to yes yes allowed approved vendors / oem must submit all bidders (mandatory) tender speciï¬c authorization letter from rdso approved manufacturers of the item , failing which their offer will be summarily rejected 5. compliance conditions check list s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 have you attached the price break up of normal applicable to no no not allowed concomitants accessories, optional all bidders accessories, consumables and essential spares in pdf ï¬le through attach document template or otherwise? 2 have you quoted price of basic normal applicable to no no not allowed machine, concomitant accessories, all bidders essential spares, consumables, essential services, amc and other items as per the requirement. it is mandatory to submit offers against all these items otherwise the bid shall not be considered in ranking 3 have you quoted for optional normal applicable to no no not allowed accessories,spares,amc etc, if all bidders applicable and as per the requirement mentioned in annexure 1 ? 4 have you quoted warranty obligations normal applicable to no no not allowed as per clause 16 of annexure 1 ? all bidders 5 have you quoted delivery period normal applicable to no no not allowed correctly and precisely as per sr no 7 all bidders of section iv of annexure 1 attached? 6 have you quoted for any other items normal applicable to no no not allowed considered essential by you for the all bidders operation of the machine to meet the purpose and capability specified in technical speciï¬cation.[under essential spares] 7 have you submitted other supporting normal applicable to no no not allowed documents to establish your eligibility ? all bidders 8 commercial details and performance normal applicable to no no not allowed appraisal form (annexure e of section vi all bidders of annexure 1 9 details related to compliance of normal applicable to no no not allowed reference clause mentioned in special all bidders conditions of tender. 10 have you attached the past normal applicable to no no not allowed performance credentials with your all bidders offer? commercial-compliance s.no. description template condition confirmation remarks documents applicability required allowed uploading page 4 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 1 bidder are reminded to carefully go normal applicable to yes yes allowed through irs conditions of contract all bidders (optional) (included and uploaded along with the bid document) particularly those pertaining to code of integrity,misdemeanor and penal measures. if two or more bidders are found to be sister concerns or affiliates (having common partner/director/promoter/owner/holding company decision control, etc.) the offers of all such sister concerns are liable to be rejected as per relevant provisions of irs terms and condition. 2 please enter the percentage of local normal applicable to no yes allowed content in the material being offered. all bidders (optional) please enter 0 for fully imported items, and 100 for fully indigenous items. the deï¬nition and calculation of local content shall be in accordance with the make in india policy as incorporated in the tender conditions. general instructions s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 tender document consists of normal applicable to no no not allowed annexure 1, gcc ,nit and conditions all bidders mentioned in this document. tenderers to ensure compliance of conditions mentioned in these documents. other conditions s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 1. inspection by tpi(third party normal applicable to no no not allowed inspection). all bidders 2. there will be 02 stages of inspection (excluding ï¬nal lot inspection) as per speciï¬cation and approved qap as follows: first stage - raw material inspection. second stage - in process inspection. final product inspection at firms premises. 2 firm to mention hsn code & gstin no. normal applicable to yes yes allowed of the tendered item all bidders (optional) 3 emd and sd clause will be normal applicable to yes yes not allowed applicable as per clause no.5.0 all bidders and 6.0 of gcc attached page 5 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 4 sharing of land border with india normal applicable to yes yes allowed clause: bidders are requested to go all bidders (optional) through clause no. 32.0 (32.1 to 32.6) of ser instruction to tenderers and general conditions. bidders should conï¬rm following certiï¬cate for compliance. (a) i have read the clause sr. no. 32 of instructions to tenderers and general conditions of tenders for supply contract attached with the tender regarding restrictions on procurement from a bidder of a country which shares a land border with india or bidder who has a speciï¬ed transfer of technology (t.o.t) arrangement with an entity from a country which shares a land border with india and on sub- contracting to contractors from such countries. (b) i certify that this bidder is neither from such a country nor have a speciï¬ed transfer of technology (t.o.t) arrangement with such an entity from a country which shares a land border with india and will not sub-contract any work to a contractor from such countries unless such contractor is registered with the competent authority. i also certify that this bidder will not offer any products/services of entity from such countries unless such entity is registered with the competent authority. (c) i hereby certify that this bidder fulï¬ls all requirements in this regard and is eligible to be considered. (d) i hereby acknowledge that in the event of acceptance of my bid on above certiï¬cate and if the certiï¬cate is found to be false at any stage, the false certiï¬cate would be a ground for immediate termination of contract and further legal action in accordance with the law. (bidders conï¬rming this certiï¬cate for compliance shall select yes in the complied column. however, in case you do not conï¬rm above certiï¬cate for compliance, select no in complied column. in such cases you are required to submit the certiï¬cate for compliance as per annexure-8 instructions to tenderers and general conditions of tenders for supply contract along-with their bid/offer.) 5 i) there will be a pre-bid meeting for normal applicable to no no not allowed this tender as per speciï¬ed date and all bidders time. ii)venue of pre bid meeting : meeting room of pr. chief materials manager (pcmm) office , 5th floor nab, 11 garden reach road, kolkata 700043 . 6 warranty period: 24 months after normal applicable to no no not allowed date of commissioning. all bidders 7 any responsibility of cofmow normal applicable to no no not allowed mentioned in the annexure 1, shall be all bidders of south eastern railways. 8 split clause will be applicable as para normal applicable to no no not allowed 25.0 of ser instruction to tenderers & all bidders general conditions of tender enclosed. the purchaser intends to split the order quantity between two or more firms. special conditions page 6 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 insurance charges should be quoted in normal applicable to no no not allowed other charges column against the all bidders particular items. no separate line has been provided for insurance charges 2 in case of any mismatch in conditions normal applicable to no no not allowed mentioned in speciï¬cation attached as all bidders annexure 1 and in general conditions of contract attached with tender, conditions mentioned in annexure 1 will supercede the conditions mentioned in general conditions of contract. 3 the ï¬rm shall arrange calibration, normal applicable to no no not allowed testing, stamping, and certiï¬cation of all bidders the weighbridge at commissioning, during warranty, and camc as per terms. any failures or annual calibration expenses, including statutory stamping charges by the state, shall be borne by the firm 4 if railway adopts pre-cast foundation normal applicable to no no not allowed technology under the weigh-rail, the all bidders firm shall execute it free of cost as per ser drawing no. 622/2018 in the tender document 5 for laying pre-cast slabs, if required, the normal applicable to no no not allowed firm shall arrange for road-mobile crane all bidders 6 railways will arrange for power supply normal applicable to no no not allowed to the control room of the eimwb all bidders 7 the railway will provide psc sleepers normal applicable to no no not allowed and will assist with the cutting of rails all bidders and the ï¬xing of weigh-rails as and when required. 8 the railway will provide the necessary normal applicable to no no not allowed traffic block as per the firms request all bidders 9 the machine will be under normal applicable to no no not allowed comprehensive preventive maintenance all bidders during warranty period of two (02) years and amc for ten (10) years 10 damage due to lightning or surge, normal applicable to no no not allowed covered under amc, will be repaired all bidders without extra cost to railway. 11 the eimwb manufacturers shall be normal applicable to no no not allowed required to maintain spare part hubs at all bidders strategic locations ( spare to be kept within 100 km radius of installed eimwb technical-compliances s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 bidders must submit their technical bids normal applicable to yes yes allowed as per annexure 1 all bidders (mandatory) tenderers are required to submit complete details including values, write- up, drawings, sketch, brochure etc. as per requirement speciï¬ed in respective clauses mentioned therein. in case of incomplete / sketchy information, the technical offer being incomplete is liable to be rejected. tenderers should clearly indicate compliance. 2 technical specification as per normal applicable to no no not allowed annexure 1 all bidders page 7 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 undertakings s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 i/we agree to supply the tendered normal applicable to no no not allowed stores at the rates quoted by me/us in all bidders accordance with the conditions mentioned in annexure 1, gcc , nit and conditions mentioned in this document. 2 i/we also conï¬rm that rates and other normal applicable to no no not allowed financial terms quoted in relevant all bidders columns of ï¬nancial bid will only be applicable for acceptance. such terms quoted anywhere else shall not be considered for inter-se evaluation. 3 undertaking for gst. normal applicable to no no not allowed we hereby declare that in quoting the all bidders basic price, we have taken into account the full effect of input tax credit available under gst. we, further agree to pass on any ï¬nancial gain/beneï¬t as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. we also undertake that we are aware of the provisions of section 171 of the cgst act and consequences thereof if we fail to comply with the same. we shall ï¬le their gstr-1 and gstr-3b for transaction with railways in due time preferably every month so that itc benefit can be availed by railway 6. bidders shall confirm and certify on the behalf of the tenderer including its constituents as under: s.no. description 1 i/we the tenderer (s) am/are signing this document after carefully reading the contents. 2 i/we the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof. i/we hereby declare that i/we have downloaded the tender documents from indian railway website www.ireps.gov.in . i/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to 3 the content of the tender document. in case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of contract or payment, the master copy available with the railway administration shall be final and binding upon me/us. i/we declare and certify that i/we have not made any misleading or false representation in the forms, statements and 4 attachments in proof of the qualification requirements. i/we also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the 5 offer and same shall be binding upon me/us. i/we declare that the information and documents submitted along with the tender by me/us are correct and i/we are fully 6 responsible for the correctness of the information and documents, submitted by us. i/we certify that i/we the tenderer(s) is/are not blacklisted or debarred by railways or any other ministry / department of 7 govt. of india from participation in tender on the date of submission of bids, either in individual capacity or as a huf/ member of the partnership firm/llp/jv/society/trust. i/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the emd and may also lead to any other action provided in 8 the contract including banning of business for a period of upto two year. further, i/we and all my/our constituents understand that my/our offer shall be summarily rejected. i/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after 9 the award of the contract, it will lead to termination of the contract, along with forfeiture of security deposit and may also lead to any other action provided in the contract including banning of business for a period of upto two year. i/we have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with india and certify that i am/we are not from such a country or, if from such a country, have been registered with the 10 competent authority. i/we hereby certify that i/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed) 7. documents attached with tender s.no. document name document description page 8 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 1 5637381.pdf foundation drawing 2 5639851.pdf annexure 1 3 5637388.pdf irs conditions 4 5637386.pdf general conditons of contract 7. responsiveness s.no. description code of integrity declaration: i/we have carefully gone through the irs conditions of contract(included and uploaded along with the bid document) particularly para 2500 pertaining to code of integrity, misdemeanor and penalties. i/we hereby certify that no other concerns or affiliates (such as having common partner/director /promoter/owner/holding company/management control etc.) have participated in this tender which give rise to a conflict of interest or fall under anti-competitive practices. we understand that the offers of all such related concerns including ours are liable to be rejected as per 1 relevant provisions of irs terms and conditions. i/we, affirm that we shall abide by the code of integrity in general,with speciï¬c reference to conflict of interest [para 2502(e)], anti-competitive practices [para 2502(c)] and obligation to proactive disclosures [para 2503]. i/we understand that we are fully responsible for the above declaration and it shall not be the railways responsibility to verify the same. i/we are aware that we shall be liable for all consequences of violation of code of integrity, if detected at any stage. the tenderers in their bid shall indicate the details of their gst jurisdictional assessing officers (designation, address & email id). in case of a contract award, a copy of purchase order shall be immediately forwarded by purchaser to the gst jurisdictional assessing officer mentioned in tenderers bid this tender complies with public procurement policy (make in india) order 2017, dated 15/06/2017, issued by department of industrial promotion and policy, ministry of commerce, circulated vide railway board letter no. 2015/rs(g)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof. as a tender inviting authority, the undersigned has ensured that the issue of this tender does not violate provisions of gfr regarding procurement through gem. digitally signed by dy.cmm/et ( shahid malik ) page 9 of 9 run date/time: 24/12/2025 16:34:04 , cost of preventive maintenance during 1st & 2nd year of warranty period ] at (location) sse(c&w)bndm, ser odisha 3.00 set group g02-dps 1 6525ns08 basic non stock --- yes tpi agency inr (g02) machine (y) cost of the basic machine , installation commissioning and erection charges ] consignee sse/c&w/dps, ser jharkhand 4.00 set inspection product inspection:stage 1: raw material inspection (100% of po qty ), stage 2: in details process inspeciton (100% of po qty ) 2 6525ns12 amc (y) non stock --- yes consignee inr (g02) cost of comprehensive type camc for ten years post warranty(i.e. total sum of schedule a & b) [ warranty period: 2 years, amc period: 10 years, rate of discounting: 10 % ] ] at (location) sse/c&w/dps, ser jharkhand 4.00 set 3 6525ns07 concomitant non stock --- yes tpi agency inr (g02) accessories (y) cost of concomitant accesorries as per tender specification [ warranty perio d: 24 months after the date of delivery ] ] consignee sse/c&w/dps, ser jharkhand 4.00 set inspection stage inspection not required details 4 6525ns09 essential non stock --- yes tpi agency inr (g02) spares (y) cost of any other accessory which in the opinion of the supplier is essentially required for making the machine fully functional. [ warranty period: 24 months after the date of delivery ] ] consignee sse/c&w/dps, ser jharkhand 4.00 set inspection stage inspection not required details 5 6525ns10 essential non stock --- yes consignee inr (g02) services (y) cost of charges viz foundation room installation & commissioning etc. ] at (location) sse/c&w/dps, ser jharkhand 4.00 set 6 6525ns11 essential non stock --- yes consignee inr (g02) services (y) cost of preventive maintenance during 1st & 2nd year of warranty period ] at (location) sse/c&w/dps, ser jharkhand 4.00 set 3. t and c f.o.r description destination delivery period description delivery /completion rate of supply page 2 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 for all items completion : within 300 days 1) delivery schedule as per clause 9 annexure 1 attached 2) delivery location - as per clause 8 of annexure 1 attached. payment terms s.no description payment terms 1 payment terms - as per clause 12 of annexure 1 attached. wbg- to be submitted as per clause 10 of annexure 1 attached. statutory variation clause s.no description 1 statutory variation in taxes and duties, or fresh imposition of taxes and duties by state/ central governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to railways account. only such variation shall be admissible which takes place after the submission of bid. no claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. no claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor. option clause s.no description 1 plus 30% option clause applicable as per clause 24.0 of instructions to tenderers and general conditions of tender for supply contract of south eastern railway. 4. eligibility conditions special eligibility criteria s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 as per rdso letter no : mw/cs/pewb normal applicable to yes yes allowed dated 11.11.25 or latest. vendor should all bidders (mandatory) be approved by rdso for manufacturing and supply of pit less electronic in motion weighbridge(15kmph). the ï¬rm should upload the vendor approval copy and valid quality audit certiï¬cates along with its offers, else the offer submitted shall be summarily rejected. 2 preference to make in india policy: normal applicable to no no not allowed procurement of the item is restricted to all bidders class i local suppliers only and the vendors who do not qualify to be class i local suppliers should not quote in the tender as their offers shall not be considered for any ordering. in case any vendor who does not qualify to be a class i local supplier for the tendered item participates in the tender it does so at its own risk and cost and railways shall not be liable for any loss or damage caused to the vendor. requirement of a vendor to be a class i local supplier for this item, shall be a mandatory condition in addition to other qualifying/ eligibility criteria/conditions. page 3 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 3 authorised dealers / agents of the normal applicable to yes yes allowed approved vendors / oem must submit all bidders (mandatory) tender speciï¬c authorization letter from rdso approved manufacturers of the item , failing which their offer will be summarily rejected 5. compliance conditions check list s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 have you attached the price break up of normal applicable to no no not allowed concomitants accessories, optional all bidders accessories, consumables and essential spares in pdf ï¬le through attach document template or otherwise? 2 have you quoted price of basic normal applicable to no no not allowed machine, concomitant accessories, all bidders essential spares, consumables, essential services, amc and other items as per the requirement. it is mandatory to submit offers against all these items otherwise the bid shall not be considered in ranking 3 have you quoted for optional normal applicable to no no not allowed accessories,spares,amc etc, if all bidders applicable and as per the requirement mentioned in annexure 1 ? 4 have you quoted warranty obligations normal applicable to no no not allowed as per clause 16 of annexure 1 ? all bidders 5 have you quoted delivery period normal applicable to no no not allowed correctly and precisely as per sr no 7 all bidders of section iv of annexure 1 attached? 6 have you quoted for any other items normal applicable to no no not allowed considered essential by you for the all bidders operation of the machine to meet the purpose and capability specified in technical speciï¬cation.[under essential spares] 7 have you submitted other supporting normal applicable to no no not allowed documents to establish your eligibility ? all bidders 8 commercial details and performance normal applicable to no no not allowed appraisal form (annexure e of section vi all bidders of annexure 1 9 details related to compliance of normal applicable to no no not allowed reference clause mentioned in special all bidders conditions of tender. 10 have you attached the past normal applicable to no no not allowed performance credentials with your all bidders offer? commercial-compliance s.no. description template condition confirmation remarks documents applicability required allowed uploading page 4 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 1 bidder are reminded to carefully go normal applicable to yes yes allowed through irs conditions of contract all bidders (optional) (included and uploaded along with the bid document) particularly those pertaining to code of integrity,misdemeanor and penal measures. if two or more bidders are found to be sister concerns or affiliates (having common partner/director/promoter/owner/holding company decision control, etc.) the offers of all such sister concerns are liable to be rejected as per relevant provisions of irs terms and condition. 2 please enter the percentage of local normal applicable to no yes allowed content in the material being offered. all bidders (optional) please enter 0 for fully imported items, and 100 for fully indigenous items. the deï¬nition and calculation of local content shall be in accordance with the make in india policy as incorporated in the tender conditions. general instructions s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 tender document consists of normal applicable to no no not allowed annexure 1, gcc ,nit and conditions all bidders mentioned in this document. tenderers to ensure compliance of conditions mentioned in these documents. other conditions s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 1. inspection by tpi(third party normal applicable to no no not allowed inspection). all bidders 2. there will be 02 stages of inspection (excluding ï¬nal lot inspection) as per speciï¬cation and approved qap as follows: first stage - raw material inspection. second stage - in process inspection. final product inspection at firms premises. 2 firm to mention hsn code & gstin no. normal applicable to yes yes allowed of the tendered item all bidders (optional) 3 emd and sd clause will be normal applicable to yes yes not allowed applicable as per clause no.5.0 all bidders and 6.0 of gcc attached page 5 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 4 sharing of land border with india normal applicable to yes yes allowed clause: bidders are requested to go all bidders (optional) through clause no. 32.0 (32.1 to 32.6) of ser instruction to tenderers and general conditions. bidders should conï¬rm following certiï¬cate for compliance. (a) i have read the clause sr. no. 32 of instructions to tenderers and general conditions of tenders for supply contract attached with the tender regarding restrictions on procurement from a bidder of a country which shares a land border with india or bidder who has a speciï¬ed transfer of technology (t.o.t) arrangement with an entity from a country which shares a land border with india and on sub- contracting to contractors from such countries. (b) i certify that this bidder is neither from such a country nor have a speciï¬ed transfer of technology (t.o.t) arrangement with such an entity from a country which shares a land border with india and will not sub-contract any work to a contractor from such countries unless such contractor is registered with the competent authority. i also certify that this bidder will not offer any products/services of entity from such countries unless such entity is registered with the competent authority. (c) i hereby certify that this bidder fulï¬ls all requirements in this regard and is eligible to be considered. (d) i hereby acknowledge that in the event of acceptance of my bid on above certiï¬cate and if the certiï¬cate is found to be false at any stage, the false certiï¬cate would be a ground for immediate termination of contract and further legal action in accordance with the law. (bidders conï¬rming this certiï¬cate for compliance shall select yes in the complied column. however, in case you do not conï¬rm above certiï¬cate for compliance, select no in complied column. in such cases you are required to submit the certiï¬cate for compliance as per annexure-8 instructions to tenderers and general conditions of tenders for supply contract along-with their bid/offer.) 5 i) there will be a pre-bid meeting for normal applicable to no no not allowed this tender as per speciï¬ed date and all bidders time. ii)venue of pre bid meeting : meeting room of pr. chief materials manager (pcmm) office , 5th floor nab, 11 garden reach road, kolkata 700043 . 6 warranty period: 24 months after normal applicable to no no not allowed date of commissioning. all bidders 7 any responsibility of cofmow normal applicable to no no not allowed mentioned in the annexure 1, shall be all bidders of south eastern railways. 8 split clause will be applicable as para normal applicable to no no not allowed 25.0 of ser instruction to tenderers & all bidders general conditions of tender enclosed. the purchaser intends to split the order quantity between two or more firms. special conditions page 6 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 insurance charges should be quoted in normal applicable to no no not allowed other charges column against the all bidders particular items. no separate line has been provided for insurance charges 2 in case of any mismatch in conditions normal applicable to no no not allowed mentioned in speciï¬cation attached as all bidders annexure 1 and in general conditions of contract attached with tender, conditions mentioned in annexure 1 will supercede the conditions mentioned in general conditions of contract. 3 the ï¬rm shall arrange calibration, normal applicable to no no not allowed testing, stamping, and certiï¬cation of all bidders the weighbridge at commissioning, during warranty, and camc as per terms. any failures or annual calibration expenses, including statutory stamping charges by the state, shall be borne by the firm 4 if railway adopts pre-cast foundation normal applicable to no no not allowed technology under the weigh-rail, the all bidders firm shall execute it free of cost as per ser drawing no. 622/2018 in the tender document 5 for laying pre-cast slabs, if required, the normal applicable to no no not allowed firm shall arrange for road-mobile crane all bidders 6 railways will arrange for power supply normal applicable to no no not allowed to the control room of the eimwb all bidders 7 the railway will provide psc sleepers normal applicable to no no not allowed and will assist with the cutting of rails all bidders and the ï¬xing of weigh-rails as and when required. 8 the railway will provide the necessary normal applicable to no no not allowed traffic block as per the firms request all bidders 9 the machine will be under normal applicable to no no not allowed comprehensive preventive maintenance all bidders during warranty period of two (02) years and amc for ten (10) years 10 damage due to lightning or surge, normal applicable to no no not allowed covered under amc, will be repaired all bidders without extra cost to railway. 11 the eimwb manufacturers shall be normal applicable to no no not allowed required to maintain spare part hubs at all bidders strategic locations ( spare to be kept within 100 km radius of installed eimwb technical-compliances s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 bidders must submit their technical bids normal applicable to yes yes allowed as per annexure 1 all bidders (mandatory) tenderers are required to submit complete details including values, write- up, drawings, sketch, brochure etc. as per requirement speciï¬ed in respective clauses mentioned therein. in case of incomplete / sketchy information, the technical offer being incomplete is liable to be rejected. tenderers should clearly indicate compliance. 2 technical specification as per normal applicable to no no not allowed annexure 1 all bidders page 7 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 undertakings s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 i/we agree to supply the tendered normal applicable to no no not allowed stores at the rates quoted by me/us in all bidders accordance with the conditions mentioned in annexure 1, gcc , nit and conditions mentioned in this document. 2 i/we also conï¬rm that rates and other normal applicable to no no not allowed financial terms quoted in relevant all bidders columns of ï¬nancial bid will only be applicable for acceptance. such terms quoted anywhere else shall not be considered for inter-se evaluation. 3 undertaking for gst. normal applicable to no no not allowed we hereby declare that in quoting the all bidders basic price, we have taken into account the full effect of input tax credit available under gst. we, further agree to pass on any ï¬nancial gain/beneï¬t as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. we also undertake that we are aware of the provisions of section 171 of the cgst act and consequences thereof if we fail to comply with the same. we shall ï¬le their gstr-1 and gstr-3b for transaction with railways in due time preferably every month so that itc benefit can be availed by railway 6. bidders shall confirm and certify on the behalf of the tenderer including its constituents as under: s.no. description 1 i/we the tenderer (s) am/are signing this document after carefully reading the contents. 2 i/we the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof. i/we hereby declare that i/we have downloaded the tender documents from indian railway website www.ireps.gov.in . i/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to 3 the content of the tender document. in case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of contract or payment, the master copy available with the railway administration shall be final and binding upon me/us. i/we declare and certify that i/we have not made any misleading or false representation in the forms, statements and 4 attachments in proof of the qualification requirements. i/we also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the 5 offer and same shall be binding upon me/us. i/we declare that the information and documents submitted along with the tender by me/us are correct and i/we are fully 6 responsible for the correctness of the information and documents, submitted by us. i/we certify that i/we the tenderer(s) is/are not blacklisted or debarred by railways or any other ministry / department of 7 govt. of india from participation in tender on the date of submission of bids, either in individual capacity or as a huf/ member of the partnership firm/llp/jv/society/trust. i/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the emd and may also lead to any other action provided in 8 the contract including banning of business for a period of upto two year. further, i/we and all my/our constituents understand that my/our offer shall be summarily rejected. i/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after 9 the award of the contract, it will lead to termination of the contract, along with forfeiture of security deposit and may also lead to any other action provided in the contract including banning of business for a period of upto two year. i/we have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with india and certify that i am/we are not from such a country or, if from such a country, have been registered with the 10 competent authority. i/we hereby certify that i/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed) 7. documents attached with tender s.no. document name document description page 8 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 1 5637381.pdf foundation drawing 2 5639851.pdf annexure 1 3 5637388.pdf irs conditions 4 5637386.pdf general conditons of contract 7. responsiveness s.no. description code of integrity declaration: i/we have carefully gone through the irs conditions of contract(included and uploaded along with the bid document) particularly para 2500 pertaining to code of integrity, misdemeanor and penalties. i/we hereby certify that no other concerns or affiliates (such as having common partner/director /promoter/owner/holding company/management control etc.) have participated in this tender which give rise to a conflict of interest or fall under anti-competitive practices. we understand that the offers of all such related concerns including ours are liable to be rejected as per 1 relevant provisions of irs terms and conditions. i/we, affirm that we shall abide by the code of integrity in general,with speciï¬c reference to conflict of interest [para 2502(e)], anti-competitive practices [para 2502(c)] and obligation to proactive disclosures [para 2503]. i/we understand that we are fully responsible for the above declaration and it shall not be the railways responsibility to verify the same. i/we are aware that we shall be liable for all consequences of violation of code of integrity, if detected at any stage. the tenderers in their bid shall indicate the details of their gst jurisdictional assessing officers (designation, address & email id). in case of a contract award, a copy of purchase order shall be immediately forwarded by purchaser to the gst jurisdictional assessing officer mentioned in tenderers bid this tender complies with public procurement policy (make in india) order 2017, dated 15/06/2017, issued by department of industrial promotion and policy, ministry of commerce, circulated vide railway board letter no. 2015/rs(g)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof. as a tender inviting authority, the undersigned has ensured that the issue of this tender does not violate provisions of gfr regarding procurement through gem. digitally signed by dy.cmm/et ( shahid malik ) page 9 of 9 run date/time: 24/12/2025 16:34:04 , cost of the basic machine , installation commissioning and erection charges ] , cost of comprehensive type camc for ten years post warranty(i.e. total sum of schedule a & b) [ warranty period: 2 years, amc period: 10 years, rate of discounting: 10 % ] ] at (location) sse/c&w/dps, ser jharkhand 4.00 set 3 6525ns07 concomitant non stock --- yes tpi agency inr (g02) accessories (y) cost of concomitant accesorries as per tender specification [ warranty perio d: 24 months after the date of delivery ] ] consignee sse/c&w/dps, ser jharkhand 4.00 set inspection stage inspection not required details 4 6525ns09 essential non stock --- yes tpi agency inr (g02) spares (y) cost of any other accessory which in the opinion of the supplier is essentially required for making the machine fully functional. [ warranty period: 24 months after the date of delivery ] ] consignee sse/c&w/dps, ser jharkhand 4.00 set inspection stage inspection not required details 5 6525ns10 essential non stock --- yes consignee inr (g02) services (y) cost of charges viz foundation room installation & commissioning etc. ] at (location) sse/c&w/dps, ser jharkhand 4.00 set 6 6525ns11 essential non stock --- yes consignee inr (g02) services (y) cost of preventive maintenance during 1st & 2nd year of warranty period ] at (location) sse/c&w/dps, ser jharkhand 4.00 set 3. t and c f.o.r description destination delivery period description delivery /completion rate of supply page 2 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 for all items completion : within 300 days 1) delivery schedule as per clause 9 annexure 1 attached 2) delivery location - as per clause 8 of annexure 1 attached. payment terms s.no description payment terms 1 payment terms - as per clause 12 of annexure 1 attached. wbg- to be submitted as per clause 10 of annexure 1 attached. statutory variation clause s.no description 1 statutory variation in taxes and duties, or fresh imposition of taxes and duties by state/ central governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to railways account. only such variation shall be admissible which takes place after the submission of bid. no claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. no claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor. option clause s.no description 1 plus 30% option clause applicable as per clause 24.0 of instructions to tenderers and general conditions of tender for supply contract of south eastern railway. 4. eligibility conditions special eligibility criteria s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 as per rdso letter no : mw/cs/pewb normal applicable to yes yes allowed dated 11.11.25 or latest. vendor should all bidders (mandatory) be approved by rdso for manufacturing and supply of pit less electronic in motion weighbridge(15kmph). the ï¬rm should upload the vendor approval copy and valid quality audit certiï¬cates along with its offers, else the offer submitted shall be summarily rejected. 2 preference to make in india policy: normal applicable to no no not allowed procurement of the item is restricted to all bidders class i local suppliers only and the vendors who do not qualify to be class i local suppliers should not quote in the tender as their offers shall not be considered for any ordering. in case any vendor who does not qualify to be a class i local supplier for the tendered item participates in the tender it does so at its own risk and cost and railways shall not be liable for any loss or damage caused to the vendor. requirement of a vendor to be a class i local supplier for this item, shall be a mandatory condition in addition to other qualifying/ eligibility criteria/conditions. page 3 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 3 authorised dealers / agents of the normal applicable to yes yes allowed approved vendors / oem must submit all bidders (mandatory) tender speciï¬c authorization letter from rdso approved manufacturers of the item , failing which their offer will be summarily rejected 5. compliance conditions check list s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 have you attached the price break up of normal applicable to no no not allowed concomitants accessories, optional all bidders accessories, consumables and essential spares in pdf ï¬le through attach document template or otherwise? 2 have you quoted price of basic normal applicable to no no not allowed machine, concomitant accessories, all bidders essential spares, consumables, essential services, amc and other items as per the requirement. it is mandatory to submit offers against all these items otherwise the bid shall not be considered in ranking 3 have you quoted for optional normal applicable to no no not allowed accessories,spares,amc etc, if all bidders applicable and as per the requirement mentioned in annexure 1 ? 4 have you quoted warranty obligations normal applicable to no no not allowed as per clause 16 of annexure 1 ? all bidders 5 have you quoted delivery period normal applicable to no no not allowed correctly and precisely as per sr no 7 all bidders of section iv of annexure 1 attached? 6 have you quoted for any other items normal applicable to no no not allowed considered essential by you for the all bidders operation of the machine to meet the purpose and capability specified in technical speciï¬cation.[under essential spares] 7 have you submitted other supporting normal applicable to no no not allowed documents to establish your eligibility ? all bidders 8 commercial details and performance normal applicable to no no not allowed appraisal form (annexure e of section vi all bidders of annexure 1 9 details related to compliance of normal applicable to no no not allowed reference clause mentioned in special all bidders conditions of tender. 10 have you attached the past normal applicable to no no not allowed performance credentials with your all bidders offer? commercial-compliance s.no. description template condition confirmation remarks documents applicability required allowed uploading page 4 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 1 bidder are reminded to carefully go normal applicable to yes yes allowed through irs conditions of contract all bidders (optional) (included and uploaded along with the bid document) particularly those pertaining to code of integrity,misdemeanor and penal measures. if two or more bidders are found to be sister concerns or affiliates (having common partner/director/promoter/owner/holding company decision control, etc.) the offers of all such sister concerns are liable to be rejected as per relevant provisions of irs terms and condition. 2 please enter the percentage of local normal applicable to no yes allowed content in the material being offered. all bidders (optional) please enter 0 for fully imported items, and 100 for fully indigenous items. the deï¬nition and calculation of local content shall be in accordance with the make in india policy as incorporated in the tender conditions. general instructions s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 tender document consists of normal applicable to no no not allowed annexure 1, gcc ,nit and conditions all bidders mentioned in this document. tenderers to ensure compliance of conditions mentioned in these documents. other conditions s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 1. inspection by tpi(third party normal applicable to no no not allowed inspection). all bidders 2. there will be 02 stages of inspection (excluding ï¬nal lot inspection) as per speciï¬cation and approved qap as follows: first stage - raw material inspection. second stage - in process inspection. final product inspection at firms premises. 2 firm to mention hsn code & gstin no. normal applicable to yes yes allowed of the tendered item all bidders (optional) 3 emd and sd clause will be normal applicable to yes yes not allowed applicable as per clause no.5.0 all bidders and 6.0 of gcc attached page 5 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 4 sharing of land border with india normal applicable to yes yes allowed clause: bidders are requested to go all bidders (optional) through clause no. 32.0 (32.1 to 32.6) of ser instruction to tenderers and general conditions. bidders should conï¬rm following certiï¬cate for compliance. (a) i have read the clause sr. no. 32 of instructions to tenderers and general conditions of tenders for supply contract attached with the tender regarding restrictions on procurement from a bidder of a country which shares a land border with india or bidder who has a speciï¬ed transfer of technology (t.o.t) arrangement with an entity from a country which shares a land border with india and on sub- contracting to contractors from such countries. (b) i certify that this bidder is neither from such a country nor have a speciï¬ed transfer of technology (t.o.t) arrangement with such an entity from a country which shares a land border with india and will not sub-contract any work to a contractor from such countries unless such contractor is registered with the competent authority. i also certify that this bidder will not offer any products/services of entity from such countries unless such entity is registered with the competent authority. (c) i hereby certify that this bidder fulï¬ls all requirements in this regard and is eligible to be considered. (d) i hereby acknowledge that in the event of acceptance of my bid on above certiï¬cate and if the certiï¬cate is found to be false at any stage, the false certiï¬cate would be a ground for immediate termination of contract and further legal action in accordance with the law. (bidders conï¬rming this certiï¬cate for compliance shall select yes in the complied column. however, in case you do not conï¬rm above certiï¬cate for compliance, select no in complied column. in such cases you are required to submit the certiï¬cate for compliance as per annexure-8 instructions to tenderers and general conditions of tenders for supply contract along-with their bid/offer.) 5 i) there will be a pre-bid meeting for normal applicable to no no not allowed this tender as per speciï¬ed date and all bidders time. ii)venue of pre bid meeting : meeting room of pr. chief materials manager (pcmm) office , 5th floor nab, 11 garden reach road, kolkata 700043 . 6 warranty period: 24 months after normal applicable to no no not allowed date of commissioning. all bidders 7 any responsibility of cofmow normal applicable to no no not allowed mentioned in the annexure 1, shall be all bidders of south eastern railways. 8 split clause will be applicable as para normal applicable to no no not allowed 25.0 of ser instruction to tenderers & all bidders general conditions of tender enclosed. the purchaser intends to split the order quantity between two or more firms. special conditions page 6 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 insurance charges should be quoted in normal applicable to no no not allowed other charges column against the all bidders particular items. no separate line has been provided for insurance charges 2 in case of any mismatch in conditions normal applicable to no no not allowed mentioned in speciï¬cation attached as all bidders annexure 1 and in general conditions of contract attached with tender, conditions mentioned in annexure 1 will supercede the conditions mentioned in general conditions of contract. 3 the ï¬rm shall arrange calibration, normal applicable to no no not allowed testing, stamping, and certiï¬cation of all bidders the weighbridge at commissioning, during warranty, and camc as per terms. any failures or annual calibration expenses, including statutory stamping charges by the state, shall be borne by the firm 4 if railway adopts pre-cast foundation normal applicable to no no not allowed technology under the weigh-rail, the all bidders firm shall execute it free of cost as per ser drawing no. 622/2018 in the tender document 5 for laying pre-cast slabs, if required, the normal applicable to no no not allowed firm shall arrange for road-mobile crane all bidders 6 railways will arrange for power supply normal applicable to no no not allowed to the control room of the eimwb all bidders 7 the railway will provide psc sleepers normal applicable to no no not allowed and will assist with the cutting of rails all bidders and the ï¬xing of weigh-rails as and when required. 8 the railway will provide the necessary normal applicable to no no not allowed traffic block as per the firms request all bidders 9 the machine will be under normal applicable to no no not allowed comprehensive preventive maintenance all bidders during warranty period of two (02) years and amc for ten (10) years 10 damage due to lightning or surge, normal applicable to no no not allowed covered under amc, will be repaired all bidders without extra cost to railway. 11 the eimwb manufacturers shall be normal applicable to no no not allowed required to maintain spare part hubs at all bidders strategic locations ( spare to be kept within 100 km radius of installed eimwb technical-compliances s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 bidders must submit their technical bids normal applicable to yes yes allowed as per annexure 1 all bidders (mandatory) tenderers are required to submit complete details including values, write- up, drawings, sketch, brochure etc. as per requirement speciï¬ed in respective clauses mentioned therein. in case of incomplete / sketchy information, the technical offer being incomplete is liable to be rejected. tenderers should clearly indicate compliance. 2 technical specification as per normal applicable to no no not allowed annexure 1 all bidders page 7 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 undertakings s.no. description template condition confirmation remarks documents applicability required allowed uploading 1 i/we agree to supply the tendered normal applicable to no no not allowed stores at the rates quoted by me/us in all bidders accordance with the conditions mentioned in annexure 1, gcc , nit and conditions mentioned in this document. 2 i/we also conï¬rm that rates and other normal applicable to no no not allowed financial terms quoted in relevant all bidders columns of ï¬nancial bid will only be applicable for acceptance. such terms quoted anywhere else shall not be considered for inter-se evaluation. 3 undertaking for gst. normal applicable to no no not allowed we hereby declare that in quoting the all bidders basic price, we have taken into account the full effect of input tax credit available under gst. we, further agree to pass on any ï¬nancial gain/beneï¬t as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. we also undertake that we are aware of the provisions of section 171 of the cgst act and consequences thereof if we fail to comply with the same. we shall ï¬le their gstr-1 and gstr-3b for transaction with railways in due time preferably every month so that itc benefit can be availed by railway 6. bidders shall confirm and certify on the behalf of the tenderer including its constituents as under: s.no. description 1 i/we the tenderer (s) am/are signing this document after carefully reading the contents. 2 i/we the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof. i/we hereby declare that i/we have downloaded the tender documents from indian railway website www.ireps.gov.in . i/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to 3 the content of the tender document. in case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of contract or payment, the master copy available with the railway administration shall be final and binding upon me/us. i/we declare and certify that i/we have not made any misleading or false representation in the forms, statements and 4 attachments in proof of the qualification requirements. i/we also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the 5 offer and same shall be binding upon me/us. i/we declare that the information and documents submitted along with the tender by me/us are correct and i/we are fully 6 responsible for the correctness of the information and documents, submitted by us. i/we certify that i/we the tenderer(s) is/are not blacklisted or debarred by railways or any other ministry / department of 7 govt. of india from participation in tender on the date of submission of bids, either in individual capacity or as a huf/ member of the partnership firm/llp/jv/society/trust. i/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the emd and may also lead to any other action provided in 8 the contract including banning of business for a period of upto two year. further, i/we and all my/our constituents understand that my/our offer shall be summarily rejected. i/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after 9 the award of the contract, it will lead to termination of the contract, along with forfeiture of security deposit and may also lead to any other action provided in the contract including banning of business for a period of upto two year. i/we have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with india and certify that i am/we are not from such a country or, if from such a country, have been registered with the 10 competent authority. i/we hereby certify that i/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed) 7. documents attached with tender s.no. document name document description page 8 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document tender no 65255048 closing date/time 23/01/2026 14:00 1 5637381.pdf foundation drawing 2 5639851.pdf annexure 1 3 5637388.pdf irs conditions 4 5637386.pdf general conditons of contract 7. responsiveness s.no. description code of integrity declaration: i/we have carefully gone through the irs conditions of contract(included and uploaded along with the bid document) particularly para 2500 pertaining to code of integrity, misdemeanor and penalties. i/we hereby certify that no other concerns or affiliates (such as having common partner/director /promoter/owner/holding company/management control etc.) have participated in this tender which give rise to a conflict of interest or fall under anti-competitive practices. we understand that the offers of all such related concerns including ours are liable to be rejected as per 1 relevant provisions of irs terms and conditions. i/we, affirm that we shall abide by the code of integrity in general,with speciï¬c reference to conflict of interest [para 2502(e)], anti-competitive practices [para 2502(c)] and obligation to proactive disclosures [para 2503]. i/we understand that we are fully responsible for the above declaration and it shall not be the railways responsibility to verify the same. i/we are aware that we shall be liable for all consequences of violation of code of integrity, if detected at any stage. the tenderers in their bid shall indicate the details of their gst jurisdictional assessing officers (designation, address & email id). in case of a contract award, a copy of purchase order shall be immediately forwarded by purchaser to the gst jurisdictional assessing officer mentioned in tenderers bid this tender complies with public procurement policy (make in india) order 2017, dated 15/06/2017, issued by department of industrial promotion and policy, ministry of commerce, circulated vide railway board letter no. 2015/rs(g)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof. as a tender inviting authority, the undersigned has ensured that the issue of this tender does not violate provisions of gfr regarding procurement through gem. digitally signed by dy.cmm/et ( shahid malik ) page 9 of 9 run date/time: 24/12/2025 16:34:04 , cost of concomitant accesorries as per tender specification [ warranty perio d: 24 months after the date of delivery ] ] , cost of any other accessory which in the opinion of the supplier is essentially required for making the machine fully functional. [ warranty period: 24 months after the date of delivery ] ] , cost of charges viz foundation room installation & commissioning etc. ] at (location) sse/c&w/dps, ser jharkhand 4.00 set 6 6525ns11 essential non stock --- yes consignee inr (g02) services (y) cost of preventive maintenance during 1st & 2nd year of warranty period ] at (location) sse/c&w/dps, ser jharkhand 4.00 set 3. t and c f.o.r description destination delivery period description delivery /completion rate of supply page 2 of 9 run date/time: 24/12/2025 16:34:04stores-pcmm/south eastern rly tender document , cost of preventive maintenance during 1st & 2nd year of warranty period ] at (location) sse/c&w/dps, ser jharkhand 4.00 set 3.