Name of Work:- Day to day Operation works of Bed-cum passengers Lift at Diffeerent Building under main c us of Bardhaman Medical College & Hospital, Purba Bardhaman for the one year 2025-2026 (Electrical Work ) . | Sl. No. | Item Description | |
| 1 | Day to day operation work of 7 (Seven ) nos. of bed-cum passenger Lift at different buildings in the premises of Bardhaman Medical College & Hospital, Purba Bardhaman round the clock 24 hrs x 365 days (including Saturday, Sunday & Govt. Holidays) .Agency should deputed Lift Operator/Attendant (Semi-skilled Labour) in 03 shift for 07 nos Bed cum passenger lift [ 3 Nos Operator X 7 Nos. lift =21 nos. Operators ] | | 2 | SCOPE OF WORK FOR ANNUAL MAINTENANCE OF ELECTRICAL INSTALLATION WORKS1. Purpose of MaintenanceThe objective of preventive and corrective maintenance is to minimize electrical faults/breakdowns, prevent fire hazards due to electrical short circuits, and reduce downtime. Any incident such as fire due to electrical fault, falling of ceiling fans, luminaries, etc. because of lack of maintenance will be treated as serious negligence, and the agency will be held responsible.2. Scope of Electrical MaintenanceThe agency shall undertake routine, preventive, and corrective maintenance of all electrical installations within the premises, including but not limited to:• LT Switchgear, LT cables, transformer (if any), main distribution panel, sub-panels, wiring, and distribution cables.• Power outlets for all air-conditioning systems.• Operation, configuration, repair/replacement of AC timers, compound light timers, glow signs, metal sign boards.• Electrical installation/distribution up to switchboard/panel of lift machine room, pump room/kiosk of water supply system.• Compound lighting, earthing attachments, and fixtures for the entire campus. | | 3 | 3. Manpower Deployment• Agency must deploy semi-skilled Lift Operator (valid Works Permit-I(b) & II, DOE WB with Lift attendentent certificate) and skilled electrician (with valid Electrical/Workman Permit Part-I(b), II, III, ITI/equivalent certificate.• All staff must be permanent residents of West Bengal with voter IDs.• All staff must wear uniforms (navy blue trouser + sky blue shirt with PWD logo) and carry photo identity cards issued by the agency.• No maintenance staff shall work in more than two consecutive shifts.4. Inspection, Cleaning & Upkeep• Regular cleaning/checking of all fittings, fixtures, panels, TPN/SPN DBs, SFUs, compound lights, etc., as directed by EIC.• Cleaning and minor repairs of light fittings, ceiling fans, exhaust fans, etc., except rewinding.• Mandatory inspection of ceiling fans once every three months for split pin, jam nut, etc.• Split pins once removed must not be reused. Agency must supply split pins and jam nuts at own cost.• Building Fan Register to be maintained with signatures of attending electrician, JE, and AE. | | 4 | 5. Measurement and TestingMonthly testing and recording in logbooks for:• Current, voltage, temperature (using infrared thermometer).• Insulation resistance, earth resistance, etc.• Thermal image printouts (with date & time) must be submitted to JE/AE.• Abnormal readings must be rectified immediately and re-measured.6. Operation Responsibilities• Switching ON/OFF of corridor, staircase, compound lighting, AC machines, lights, fans, etc.• Cleaning of sub-station rooms, LT panel rooms, LT panels, switches, DBs.• Operation of HT switchgear and resetting of protective relays.• Lift rescue operations and all AC operations during duty hours. | | 5 | 7. Attendance & Supervision• Agency responsible for supervision, maintenance of logbooks, and attendance monitoring.• Attendance register to be maintained shift-wise and verified by JE.• Duty roster to be submitted monthly.• One dedicated smartphone must be provided by agency for the call centre.8. Staff Availability• Absence of staff must be replaced within 1 hour, failing which pro-rata deduction will be made.• Staff must respond promptly to phone calls.• Any staff found irregular/unfit must be withdrawn.9. Tools & TacklesAgency must provide at its own cost:• 500V/1kV Megger, Digital Multimeter, Earth Tester.• Crimping machine, screwdrivers, pliers, socket sets, line tester, insulating tape, fuse wire, nuts/bolts, washers, cleaning materials, split pins, etc.• Staff must be trained to operate thermal imaging scanner. | | 6 | 10. Safety & Vigilance• Continuous monitoring for heating, sparking, discoloration, burning smell, overload, loose termination, unbalanced loads, etc.• In case of power failure, coordinate with WBSEDCL and operate internal switching arrangement to maintain supply at critical points.11. Preventive & Corrective Maintenance• Routine checking must be performed and recorded, signed by JE/AE.• Materials such as lamps, SFUs, DBs, cables, switches, fuses will be supplied by the Department against proper requisition.• Auxiliary items (fuse wires, screws, split pins, tapes, dusters, etc.) must be supplied by agency.• Dismantled/unserviceable materials must be deposited to the Section Office; no materials to be removed without challan.12. Emergency and Breakdown Response• All faults must be detected, attended, and rectified immediately.• Temporary restoration arrangements must be made at agency’s cost if required.• All breakdown details must be recorded in the logbook.• Major faults must be communicated to JE/AE immediately (written + phone). | | 7 | 13. Damage Liability• Agency is responsible for damages due to mishandling/operational error by its staff.• Repair/replacement must be completed within EIC-specified timeframe, failing which cost will be recovered from agency bills.14. Documentation• Logbooks (Preventive, Corrective, Fan Register) must be updated daily and available at call centre.• Photocopies of logbooks and attendance must accompany bills.15. Wages & Statutory Compliance• Minimum wages (as per Labour Act) including PF, ESI must be paid.• Monthly PF/ESI payment receipts must accompany the bill.• Bills may be withheld if statutory compliance is not proved.16. Billing & Payment Procedure• Bills to be submitted quarterly with JE/AE certification.• GST & LWC will be deducted as per rules.• Pre-receipted monthly bills with ESI, EPF, P Tax challans and returns must be submitted. | | 8 | 17. Conduct, Discipline & Safety• Staff must be polite; unruly behaviour will result in removal/legal action.• Fire-fighting readiness is mandatory for all staff.• Agency responsible for safety gear (shoes, helmet, raincoat, torch, umbrella, gumboots, etc.).• Agency not responsible for damage due to natural calamities (fire, earthquake, flood, etc.) if not caused by negligence.18. Special Conditions• High alertness required during Puja vacation; staff must be available on mobile.• Any on-going/upcoming project within campus will fall under this maintenance contract.• EIC may modify/alter terms in the interest of public service.• DG set operation may be required without extra payment.19. Termination• Contract may be terminated with 1-month notice from either side.• Non-compliance may lead to penalty, deduction, or immediate termination without notice. | | 9 | TERMS AND CONDITION1. Day to day operation of Bed cum passenger lift for 3 shifts i.e. 06.00 AM to 02.00 PM, 02.00 PM to 10.00 PM & 10.00 PM to 06.00 AM of next day Including holidays. 2. The lift operator/attendant should have a sound knowledge with valid lift operator license issued by the Licensing Board, Govt. of West Bengal. 3. The operator/attendant should be obliging dutiful and polite to all while on duty. In case any irregularities of duty or complain against the operator/attendant if noticed, would be withdrawn forthwith and shall be replaced by new operator. 4. The report is to be submitted periodically about the working of lift incl. all safety devices and Governor to the concerned JE/AE. | | 10 | 5. Agency must have to produce the list of the staff mentioning their Name, contact Mobile No. in writing with proper photo identity and address proof & their Valid Lift Operating License issued by D.O.E., Govt of West Bengal along with photo copy to the concerned JE & AE before commencing the work. This should be treated as mandatory. 6. The agency will have to provide proper dress for his staff and colour of the dress will be decided by the EIC. No staff will be allowed for performing duty without proper dress. | | 11 | 7. The agency will issue a photo Identity Card, duly signed by the agency and countersigned by the concerned JE / AE to all the operation Staffs deployed including substitutes. They should always carry the said Photo Identity Card while on duty. The agency should also submit one copy of the said Identity Cards to the concerned JE.8. The agency shall have to prepare a Duty Roster of the operation Staff at the beginning of every month, or as directed from time to time. A copy of the said Duty Roster, duly signed by all staffs, should be submitted to the concerned JE. | | 12 | 9. The agency must have separate contact telephone numbers with Mobile Nos. for his office and Supervisor deputed at worksite so that the agency may be communicated in case of any urgency and the same should be intimated to the E.I.C., A.E. & J.E concerned, in writing. The telephone call should be responded without delay. 10. The lift enclosure to be kept neat & clean regularly by the operator. | | 13 | 11. The operational work of the lift is to be supervised directly under the supervision of technical staff of the contractors under the direct control of JE/AE concerned. The contractor shall be responsible for any damage to the lift due to mishandling, loss will be recovered from the contractors bill as per direction of EIC. 12. The Log Book recording regarding functioning and breakdown of the lift is to be maintained at site by the contractor under supervisions of JE concerned. 13. If any kind of trouble arises, it should be brought to the notice of JE, AE concerned immediately. The JE/AE would put their signature on log book making note on performance. | | 14 | 14. In case of any absence of operator, alternative operator immidiately to be placed. In case of absence prorate deduction will be made from the contractors bill and the contract may be terminated if it exceeds 3 (three) days. In this respect Executive Engineer’s decision will be final. 15. This department would not be held responsibility for any accident of the liftman on duty for any reasons. The contractor or their lift operators on duty would not claim any compensation in any shape from this department for such accident. Rescue operation is in the scope of agency in case of exigency arises out of lifts getting stopped in between landing floors with passengers inside cage. | | 15 | 16. The Executive Engineer, Bardhaman Electrical Division, P.W.Dte. would have sole authority to cancel the contract without assigning any reason with a notice of 2 (two) months only.17. Any conditional quotation offered would not be accepted. | | 16 | 18. Any quotation offered with price variation clause would not be accepted. 19. The payment will be made quarterly or as per availability of fund on submission of bill in triplicate by the agency with satisfactory report regarding performance by the concerned JE/AE. Copy of log book has to be enclosed with the bill. Cost of copying is in the Agency’s part.20. Documentary evidence in support of payment of minimum wages as per Labour Act and Payment acknowledgement documents, PF & ESI’s challan to be produced to the concerned JE / AE /EE on submission of any bill. Agency should obey labour department rule strictly. | | 17 | 21. As per direction of EIC Lift Operator may be posted at any lift within Bardhaman Medical College & Hospital, Bardhaman in any shift.22. Category of Staff under the jurisdiction of Semi-Skill (Lift operator/attendant) within the Bardhaman Medical College & Hospital, Bardhaman is 12 (Twelve).23. The Lift Operator / Attendant Personnel, deputed by the agency preferably should be a permanent resident of West Bengal with valid Voter Identity/ Adhaar Card and should possess valid Lift Operator License, as mentioned below , issued by Directorate of Electricity, Govt. of West. Please Enable Macros to View BoQ information |
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