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| 1 | Sub Head-A : Chairman\"s Dinner- Foundation Day Celebration, VenueAAI Club (AAIOI), New Delhi, Dated: 31st March, 2026 |
| 2 | Artists along with orchestra/ band (including travelling, lodging and boarding and all ground support) to be available between 06:30 PM to 10:00 PM or till the end of the program complete as per direction & satisfaction of Officer-in-Charge(Note : One Artist will be engaged from below mentioned names. The name of selected Artist will be informed before opening of financial bid. The tender will be evaluated on the basis of rate of selected Artist) |
| 3 | Vineet raghuvanshi |
| 4 | Alisha Arora |
| 5 | Nidhi Rastogi |
| 6 | Sheena Chawla |
| 7 | Vishal Dubey and Sarika |
| 8 | Emcee/ Anchor (including travelling, lodging and boarding and all ground support) from afternoon till the end of the program complete as per direction & satisfaction of Officer-in-Charge.(Note : One Emcee/Anchor will be engaged from below mentioned names. The name of selectedEmcee/Anchor will be informed before opening of financial bid. The tender will be evaluated on the basis of rate of selected Emcee/Anchor.) |
| 9 | Priyanka Bhalla |
| 10 | Akriti Narula |
| 11 | Ritika Jain |
| 12 | Bhavita Singh |
| 13 | Prerna |
| 14 | Venue setup at AAIOI complete as per direction & satisfaction of Officer-in-Charge including of: |
| 15 | Designing, providing and placing Welcome Boards 20ft x 12ft with black back on wooden/ metal frame at AAI Club (to be removed/ taken away after the event) |
| 16 | Hiring of 01 no. LED Wall P3 - 30\" x 10\" with watchout including riser on the stage with proper supports, stands, masking with branding etc. inclusive of all required hardware, software and graphics designing of slides for Event & Presentation AV (to be removed/ taken away after the event)NOTE: 01 day for Chairman\"s Dinner on 31.03.2026 and 01 day for Foundation day on 01.04.2026 as per conditions of contract clause 2.11 |
| 17 | Designing, providing and placing Flex Standee with Iron Frame 4\"x 8\" with required lighting (to be removed/ taken away after the event) |
| 18 | Hiring and placing of Console set up with platform & masking for Video, LED, Light & Sound etc.(to be removed/ taken away after the event)NOTE: 01 day for Chairman\"s Dinner on 31.03.2026 and 01 day for Foundation day on 01.04.2026 as per conditions of contract clause 2.11 |
| 19 | Hiring of Videographer with HD camera at the venue, to be available between 06:30 PM to 10:00 PM or till the end of the program. |
| 20 | Designing, providing and placing Live editing table, Splitter, Matrix Switcher, RC Cables, sound system etc. (as per audio-visual requirements of Artist) (to be removed/ taken away after the event). |
| 21 | Hiring of Photographer with HD camera for still photography, to be available between 06:30 PM to 10:00 PM or till the end of the program. |
| 22 | Hiring of Ushers (female) (05:00 PM to till end of program) |
| 23 | Hiring and fixing Green Room set up (of size 15ftx10ft aprox) for Artist performing in the event having facility of Sofa, table, Dressing table, chair, Big mirror with light, carpet etc asper requirement of artist and direction of Officer-in-Charge (to be removed/ taken away after the event). |
| 24 | Hiring and fixing aluminium bar based professional T Truss (approx. 12\" height) to accommodate multicolor lights as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event).NOTE: 02 no. for Chairman\"s Dinner on 31.03.2026 and 02 no. for Foundation day on 01.04.2026 as per conditions of contract clause 2.11 |
| 25 | Hiring and fixing Laser/ Scaffolding Stage (34\" x 24\") of suitable height with adequate load bearing capacity of (50 pax at a time) with flooring and both side stairs all covered with new premium quality carpet, floral decoration, complete border lighting & Decor - as per theme selected by AAI as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event).NOTE: 01 day for Chairman\"s Dinner on 31.03.2026 and 01 day for Foundation day on 01.04.2026 as per conditions of contract clause 2.11 |
| 26 | Hiring and fixing Theme-Entrance 3D Gates with Digitally printed branding backlit on Acrylic or Polycarbonate sheet (as per width and height required for gate in AAIOI ) as per design approved by AAI. Theme based Entrance Paths and pre-function area with thematicprops. 3D Effects with intelligent adequate lighting forEntrance including floral work with rangoli at complete function area as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event).NOTE: 01 no. for Chairman\"s Dinner on 31.03.2026 and 01 no. for Foundation day on 01.04.2026 as per conditions of contract clause 2.11 |
| 27 | Hiring and fixing Setup of Dias Table (for minimum 10 pax) with premium quality VVIP Chairs, branding & podium with sunboard branding having table top bouquet (approx. 10 Nos) as per direction & satisfaction of Officer-in-Charge |
| 28 | Hiring and fixing of high density aluminum bar based Professional box truss based multi-color craft stage lighting, Laser lights, avolite, follow spot, profile lights,projection/stage element with pearl 2010 lighting mixing board with engineer etc or as per requiremnet for cultural event as per direction & satisfaction of Officer-in-Charge. (The size of truss shall be as per requirement of stage and artist) (to be removed/ taken away after the event).NOTE: 01 day for Chairman\"s Dinner on 31.03.2026 and 01 day for Foundation day on 01.04.2026 as per conditions of contract clause 2.11 |
| 29 | Hiring and placing Professional Line array acoustic system mounted in line DNB/RCF/JBL with bose pan array system, top & subwoofer speaker, stage delay monitor & Yamaha M7CL or equivalent digital mixer & sound engineer as per technical requirement of Artist (to be removed/ taken away after the event).NOTE: 01 day for Chairman\"s Dinner on 31.03.2026 and 01 day for Foundation day on 01.04.2026 as per conditions of contract clause 2.11 |
| 30 | Hiring and placing Guest photo booth / Selfie Stand with themed set up of size 10\" x 6\" or as per requirement at the entrance / foyer with decoration including all necessary lights/cables/equipment etc. as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). |
| 31 | Hiring and Placing of Q-Managers as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). |
| 32 | Sub Head-B: 31st Foundation Day celebration, at Plenary hall, Bharat mandapam, New Delhi, Dated:1st, April 2026 |
| 33 | Artists along with orchestra, band (including travelling, lodging and boarding and all ground support) complete as per direction & satisfaction of Officer-in-ChargeNote: Performance of minimum 90 min as per the schedule approved by AAI and presence till end of program.(Note : One Artist will be engaged from the names given below. The name of selected Artist will be informed before opening of financial bid. The tender will be evaluated on the basis of rate of selected Artist) |
| 34 | Udit Narayan |
| 35 | Sonu Nigam |
| 36 | Shilpa Rao |
| 37 | Neeti Mohan |
| 38 | Amit Trivedi |
| 39 | Dance Group (40 hands) (including travelling, lodging and boarding and all ground support) complete as per direction & satisfaction of Officer-in-ChargeNote: Performance of minimum 30 min as per the schedule approved by AAI.(Note : One Dance group will be engaged from the names given below. The name of selected Dance Group will be informed before opening of financial bid. The tender will be evaluated on the basis of rate of selected Dance Group ) |
| 40 | Aasma Dance Group |
| 41 | Zenith Dance Group |
| 42 | V Company |
| 43 | Emcee/ Anchor (including travel, lodging and boarding and all ground support) for complete duration of the program as per the schedule approved by AAI, complete as per direction & satisfaction of Officer-in-Charge(Note : One Emcee/Anchor will be engaged from the names given below. The name of selected Emcee/Anchor will be informed before opening of financial bid. The tender will be evaluated on the basis of rate of selected Emcee/Anchor) |
| 44 | Gazal Vats |
| 45 | Pragya Tiwari |
| 46 | Devika Singh |
| 47 | Sonam Chhabra |
| 48 | Welcome Theme |
| 49 | Providing and placing new brand Red carpet of premium quality as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). |
| 50 | Providing Guest photo booth/ selfie stand with themed set up of size 12\" x 10\" (approx.) at the entrance/ foyer with floral/ props decoration including all necessary lights/cables/equipment etc. complete as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). |
| 51 | Designing, providing and placing Flex Standee with Iron Frame 6\"x 8\" with required lighting arrangements etc as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). |
| 52 | Designing, providing and placing Flex Standee with Iron Frame - 3\" x 6\" with required lighting arrangements etc as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). |
| 53 | Designing, providing and placing Flex Standees for direction markers & Branding 3\" x 4\" arrangements etc as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). |
| 54 | Providing and placing standees for signages in hall for direction and sitting plan etc. as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). |
| 55 | Hiring and Placing of Q-Managers as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). |
| 56 | Hiring of Security Personnel at venue as per direction of Officer-in-Charge as per direction & satisfaction of Officer-in-Charge |
| 57 | Chief Supervisor (04:00 PM to till end of program) |
| 58 | Security Guards shall be available (04:00 PM to till end of program) |
| 59 | Lady Guards (04:00 PM to till end of program) |
| 60 | Green Room setup with high quality adequate furniture (approx. 10 seats of sofa with center tables, 20 chairs, 2 tables with frills, dressing table etc.) and any other materials as required by the Artist/ Dance troupe as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). |
| 61 | Providing & installation of standard white Octanorm structure (for green room setup) with lights, carpet, mirror & hanger stand etc. as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). |
| 62 | 6mtr x 5mtr (approx) |
| 63 | 4mtr x 5mtr (approx) |
| 64 | Hiring of Videographers with HD cameras positioned in different places at the venueas per direction & satisfaction of Officer-in-Charge(04:00 PM to till end of program) |
| 65 | Providing and placing Live editing table, Video mixer, Splitter, Matrix Switcher, RC Cables etc. (as per audio-visual requirements) as per direction & satisfaction of Officer-in-Charge(to be removed/ taken away after the event). |
| 66 | Providing and placing Platforms - with carpet & masking for camera setupas per direction & satisfaction of Officer-in-Charge(to be removed/ taken away after the event). |
| 67 | Hiring of Photographers with HD cameraas per direction & satisfaction of Officer-in-Charge (04:00 PM to till end of program) |
| 68 | Providing Hard disk with 2TB storage capacity containing photographs & edited complete video footage of both the events as selected by AAIas per direction & satisfaction of Officer-in-Charge. |
| 69 | Hiring of Ushers (female) (04:00 PM to till end of program)as per direction & satisfaction of Officer-in-Charge |
| 70 | Designing, providing and placing flex hoardings at RAJIV GANDHI BHAWAN as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). a) 20ft x 10ft each (with wooden/ MS steel Framing and mounting) |
| 71 | Designing, providing and placing Flex hoardings at INA Colony/ Jor Bagh Colony/ SAP/ DGCA building etc.as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). a) 10ft x 6ft each ( with wooden/ MS steel Framing and mounting) |
| 72 | Designing, providing and placing flex hoardings at Regional Head Quarter/Indian Aviation Academy, Vasant Kunj as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event).a) 10ft x 6ft each (with wooden/ MS steel Framing and mounting) |
| 73 | Designing, providing and placing self standing flex hoardings at Bharat Mandapam as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). a) 20ft x 10ft each (with wooden/ MS steel Framing and mounting) |
| 74 | Designing, providing and placing self standing flex hoardings at Bharat Mandapam as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). a) 3ft x 6ft each (with wooden/ MS steel Framing and mounting) |
| 75 | Designing, providing and placing self standing flex hoardings at Bharat Mandapam as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). a) 8ft x 6ft each (with wooden/ MS steel Framing and mounting) |
| 76 | Backstage arrangement for performers & support team - with refreshments / snacks/ water bottles as per direction & satisfaction of Officer-in-Charge. |
| 77 | NOCs & permissions as per requirement of auditorium & performers - Police NOC, Fire NOC, Traffic NOC, PWD NOC, ET NOC, Entertainment Tax NOC, PPL, IPRS, NOVEX , NDMC, MCD or other NOC as required as per Govt. norms. |
| 78 | Environmental Support Services (Up-keeping) of auditorium (including toilets) including scrubbing and cleaning, Internal / External walls, furniture, metal accessories /surfaces, inside paved area, car parking area, VIP area, etc. complete with labour, materials (including toiletaries, soaps, etc) and machines etc as per requirement as per direction & satisfaction of Officer-in-Charge (the minimum 10 no. housekeeping staff is to be deputed for upkeping the whole auditorium area).(Note: The Auditorium (inside and outside) has to be clean pre and post function) |
| 79 | Providing & installation of standard white Octanorm structure (size 6mtr x 3mtr) with 4 tables and 5 chairs for card/parking stickers distribution at Bharat Mandapam Entry Gate as per direction of Officer-in-Charge. (to be placed by morning of the event day and removed/ taken away after the event). |
| 80 | Providing & fixing S.S. stands (3ft height) for fixing seating siganages to segragate various catagories of VVIPs, VIPs, higher officials of AAI, DGCA, BCAS and MoCA etc. as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). |
| 81 | Providing and placing podium with self standing frame with Flex over podium at all three sides as per approved theme complete as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). |
| 82 | Providing badges with lanyards of approved theme (size 10 x 15 cm) as per direction & satisfaction of Officer-in-Charge. |
| 83 | Providing and placing placards (A-4 size) for seat reservation of VVIPs, VIPs, higher officials of AAI, DGCA, BCAS and MoCA etc. as per direction & satisfaction of Officer-in-Charge (to be removed/ taken away after the event). |
| 84 | Providing and Placing of Gold Brass Pillar Bollards with Red Velvet Chain (3ft height) for segregating VVIPs from various categories of VIPs, higher officials of AAI, DGCA, BCAS and MoCA etc. at Leader’s Lounge of Bharat Mandapam as per direction & satisfaction of Officer-in-Charge. (to beremoved/ taken away after the event). |
| 85 | Hiring of Bouncer Personnel at venue as per direction of Officer-in-Charge.Bouncers shall be available (04:00 PM to till end of program) |
| 86 | Providing and placing of White Octanorm Masking Wall with support for segregating the Plenary Hall and Multi Purpose Hall on AAI Annual Day at Bharat Mandapam. (to beremoved/ taken away after the event). |
| 87 | Misc. Work |
| 88 | Printing of invitation card of approx. size6\"x 8\" including envelopes with Creative designing/theme as approved by AAI. |
| 89 | Printing & supplying double leaf invitation card of size6\"x 8\" including envelopes with Creative designing/theme as approved by AAI as per direction of Officer-in-Charge. |
| 90 | Printing & supplying of laminated certificates (A4 size gloss paper) with creative designing/theme as approved by AAI as per direction of Officer-in-Charge |
| 91 | Agency Management Charges (in lumpsum) |