Tenders Are Invited For Framework Agreement With One Supplier For Vehicles Rent For One YearHr Software System For Whh Turkey Syria And LebanonGeneral Requirements 1 System Settings Works According To Country Region Like Workdays Time Zone National Holidays SocialSecurity Exist Or Not Currency Exchange Rate Etc 2 Registration Of New Employee And Related Information 3 Payroll Calculation Including All Details 4 Monthly Submission Of Payroll Sheets 5 Send Payslips To All Employees On Monthly Basis 6 Archiving Employee Files As Soft Copy 7 Integration Of Time Attendance Puantaj With Pay Slips 8 Preparation Of Legal Reports For Official Authorities 9 Social Security Calculation And Submission With Possibility To Choose Different Regions Where Sgk Is NotApplied 10 The User Profile Interface Should Be Available In English Turkish Arabic Interfaces 11 Leaves Management 12 Exemption From Income Tax 13 The System Should Allow To Upload Edit Change Different Type Of Contracts Employee Master Data Only Hr Can Edit These Information Recording Of Essential Information Of Employees Incl The Following Characteristics Are Relevant Incl Other Information Required By Hr First Middle Name And Last Name Salary Address Start And End Date Of Employment Relationship Fundspro Personal Number Personnel Number Id Nationality Department Project Function Position Responsibilities Roles Supervisor Manager May Be Derived From Department Employee Type National National Consultant Expat Etc For Departments The Following Characteristics Are Important Department Name Project Number Project Start End Date And Project Changes Information Country Office Location Line Manager Supervisor Allocation Assigning Of Staff To A Specific Project Assigned Location Or The Flexibility To Assign One To MoreThan One Project Using A Percentage System Even If An Employee Is Assigned To More Than One Project The Employee Will Be AssignedTo One Major Project On Payroll And The Documentation Will Be Prepared Accordingly Unique Identify Number Could Be Received This Number From The Sap Integration For Full Time Staff AndProvide Another Unique Number For Daily Worker Ex Dw01 The System Should Have To Ability To Generate A Unique Sequential Identification Numbering Per Staff ForTracking And Auditing The Possibility To Upload Employment FolderNon Functional Requirements Users Groups Should Be Given Different Rights It Must Be Traceable Which User Has Changed What Information Or Data Log System Authorization Relevant And Function Determining Characteristics Of A Person Must Be Made Available To TheIam In A Standardized Form From The Single Point Of Truth Employee Master Data Should Be Entered In A Separate System Currently Hcmi Of Fundspro Which It IsUsed By Whh Now And Will Be Picked Up From Sap From Here 4 Attributes First Name Surname Date OfBirth Employee Id Will Be Made Available At An Interface And Should Be Picked Up By The New PayrollSolution There Would Be 2 Requirements Of The New Solution Would Need To Fulfill In That Regard O Being Able To Process The InterfaceO Possibility To Disable The Option To Enter Overwrite The Four Attributes Manually The System Must Provide Options For Include Social Security Or Not According To The Staff Country For Ex ForSyria And Lebanon Social Security Are Not Included For Non Full Time Staff The System Must Accept Entering Their Data Directly On The System Without The NeedTo Receive Any Data From Hcmi Reporting Staff Employment Overview The System Should Offer Many Options To Filter And To Get The Result According To The Selection Like Id Name Office Location Country Gender Period Of Time Etc A Filter By Name Or Id Number Of Staff Providing An Overview Of All Or Selected Employment History Or Information Notification Contracts Expire Renew 3 Months In Advance Usability Secure Cloud Based System Where All Documents Are Stored Online And Accessible Remotely Data Protection Ability To Find Extract Correct And Delete Individual EmployeeS Records With Option To Notify Hr Team After5 Years Of Ending The Employment Contact To Delete His Her Records Ability For The Employee To Access To Her His Personal Data And Employment Folder Stored On The SystemWith Read Only Access Ability To Define Fields And Documents Per Country Or Project To Ensure That Only The Necessary Data AreCollected DataS Must Be Stored According To The Data Protection Regulations Gdpr Turkey Data Protection Law Data S Must Be Stored In Servers Within Turkey Reporting With Pseudonymized Hiding Some Data Ability To Demonstrate That State Of The Art Technologies And Measures Are Used To Protect The Data ASecurity Certification Such As Iso27001 Is Plus It Security How The System Prevents The Disclosure Of Information Data Should Be Automatically Encrypted By The System In Transit And At Rest To Render It Unusable In TheEvent Of Data Breach Hack Or Device Theft How The System Protects Data From Unauthorized Modifications Of Information Integrity Of Data Ensured During Migration From And To Other Systems Of The System To Authorized Users Existence And Effectiveness Of Back Up And Recovery Procedures Demonstrated And ContractuallyEnsured Guaranteed Response Times For Each Support Channel Sla Compatibility With Mobile Device Management Solution Such As In Tune Process Of Determining The Identity Of A User User Account With Alphanumeric Password Option To Have Multi Factor Authentication Abilities Of TheSystem Process Of Applying Access Control Rules To A User To Access An Object Clearly Defined Segregation Of Duties Amongst Users Of The System With Varying Levels Of Access Controls Segregated Access To Data For Example By Country By Project Ability To See Users And Remotely Control Security E G Switch Off Accounts In Real Time Work With Microsoft Single Sign On Sso Records Historical Events On A System Detailed Audit Trail Tables For Access Modification Erasure And Approvals Leave Time Sheet ManagementLeave Management The System Should Provide An Overview Of The Total Number Of Leave Days A Staff Member Is Entitled ToBase On Information Entered In The Master Data The Automatic Subtraction Of Used Leave Days And Or Addition Of Days Earned Should Be Possible Preparing Online Leave Request And Approval And The Possibility To Record Working Hours And Calculate Record Total Number Of Days Worked And Extra Hours Accumulated Hr Have The Possibility To See The Prepared Request Leave Or Time Sheet Approval Of Leave By Line Manager Supervisor According To County Specific Structure Project Based Leave Balance Calculation And Then Reporting For Each Project Basis As Well As Indicating TheTotal Amount Of Leave Balance Timesheet Management Nice To Have This Function In The System Preparing Online Time Sheet For Selected Staff Depending On Donor Financial Requirements The System Time Sheet Must Be Compliant With The Standard Time Sheet Template Of Whh The Staff Will Prepare His Her Time Sheet Then Checked By Expert Finance Of The Project Then Approved ByThe Line Manager Payroll Management A System Adaptable For The Entry Of Staff Salary Structure According To Whh StandardExample A Salary Grade Structure With The Flexibility To Assign Staff To Different Grades The Possibility For Conversion Of Salary Figures Into Different Currencies And Exchange Rates Based OnCountry Specific Requirements Example Changing Of Exchange Rate Monthly The Possibility To Automatically Calculate Incentive By Percentages Incl Social Security Taxes Allowance Overtime Calculation And Other Necessary Calculation Based On Country Specific Requirement The Possibility To Print Salary Slips Monthly Salary Changes According To Salary Scale Promotion In Automatic Basis Other Requirements A Preselected Or Pre Inserted Text Into A System That Includes Employment Terms And Conditions Code OfConduct But Has The Flexibility For Editing And Adding Information The Application Consists Of The Following Sections O Section For Creation And Establishing New Forms Like Leave Request To Be Provided By Hr O Section For Reports And Data Analysis Diagram Pi Charts Tables PerProjects Position Region Department As A Kind Of Report Templates To Be Provided By HrO Section For Compliance Review Or Approval Mechanism For Timesheets Leave Requests Over Time Etc O Control Panel And User Management Adding Users Access Authorization Notifications Tool Categories And Sub Categories
We takes all possible care for accurate & authentic tender information, however Users are requested to refer Original source of Tender Notice / Tender Document published by Tender Issuing Agency before taking any call regarding this tender.
