Tenders are invited for Electronic and Physical Digitalization and Archiving Services

Contract notice Electronic and Physical Digitalization and Archiving ServicesArchiving servicesShort Description Object of Framework Agreement Physical and electronic archiving services takeover transport handling preparation of archive fund archive processing restoration Where appropriate scanning and indexing of documents at the beneficiary for all school documents as well as for Resource Documents Human and economic direction Electronic archiving of documents through an electronic archiving software provided from an authorized data center according to Law 135 2007 Provision of perpetual licenses for the use of the electronic archiving software the beneficiary having the right to use the unlimited solution Providing specific data storage infrastructure complying with the technical requirements imposed by Law 135 2007 Support for installation and configuration of the electronic archiving software on the infrastructure provided by the beneficiary Support for the authorization of the beneficiary as an authorized supplier of electronic archiving services in accordance with Law 135 2007 Preparing the archive fund and archival processing of documents according to the provisions of Law 16 1996 and instructions on archive activity in the creators and holders of documents approved by the management of national archives by day order no 217 23 05 1996 The main objective of the project is to acquire physical archiving and digitization services to obtain the faithful reproduction of historical physical archive documents and metadata identification information related to them for further retrieval The Physical Archiving Service will have to cover the following objectives Estimation of archival units according to the law where appropriate by grouping documents on issues according to the ASE archive nomenclature chronological ordering tabular numbering and the certification of archive unity printing and application of self adhesive labels on the cover and the corner of the archive units containing mandatory information according to the Applicable legislation and generation of Annexes 2 and 3 of Law no 16 1996 archive inventory and verbal document receipt Document Digitization Service will have to cover the following objectives Achieving a Fidese Electronic copy of documents facilitating retrieving and capitalizing on document content by searching retrieving consulting them Achieving an electronic copy of the documents in line with the original to be retained in a specialized and specialized and authorized data center for preserving documents in electronic form according to Law 135 2007 Ensuring the protection of original documents by eliminating or minimizing direct consultation of physical contact with the original copy Ensure security and competitor access While a paper document can be accessed in original at one time by one person the digital archive offers the possibility of competitive access for unlimited number of users with respect for access policies and levels of Authorization Continuous monitoring of access to documents the degree of use of documents and operations by users Easy distribution of information in archive documents to authorized persons and institutions Eliminating the cost of copying documents in the consultation process by the fact that a true electronic copy of the original can be consulted from any location without copying costs Preparation and archive processing of digitized documents so as to comply with the requirements imposed by national archives by Law 16 1996 and instructions on archive activity in creators and Details on www e licitatie roDeadline for Submission 20210712 15 00Type of Buyer OtherType of Contract ServicesType of Procedure Open procedureRegulation European UnionType of Bid Submission for all lotsAward Criteria The most economic tender Disclaimer The above text is machine translated For accurate information kindly refer the original document

Refer document

FileName	File Description
Global Tender Document	Tender Notice