Page 2 Of 2 5 Project Number If Applicable Code 7 Administered By 2 Amendment Modification Number Code 6 Issued By 8 Name And Address Of Contractor 4 Requisition Purchase Req Number 3 Effective Date 9A Amendment Of Solicitation Number 9B Dated Page Of Pages 10A Modification Of Contract Order Number 10B Dated Bpa No 1 Contract Id Code Facility Code Code Offers Must Acknowledge Receipt Of This Amendment Prior To The Hour And Date Specified In The Solicitation Or As Amended By One Of The Following Methods The Above Numbered Solicitation Is Amended As Set Forth In Item 14 The Hour And Date Specified For Receipt Of Offers E Important Is Extended A By Completing Items 8 And 15 And Returning Copies Of The Amendment B By Acknowledging Receipt Of This Amendment On Each Copy Of The Offer Submitted Or C By Separate Letter Or Electronic Communication Which Includes A Reference To The Solicitation And Amendment Numbers Failure Of Your Acknowledgment To Be Received At The Place Designated For The Receipt Of Offers Prior To The Hour And Date Specified May Is Not Extended 12 Accounting And Appropriation Data Rev 11 2016 Is Required To Sign This Document And Return Copies To The Issuing Office Is Not A This Change Order Is Issued Pursuant To Specify Authority The Changes Set Forth In Item 14 Are Made In The Contract Order No In Item 10A 15C Date Signed B The Above Numbered Contract Order Is Modified To Reflect The Administrative Changes Set Forth In Item 14 Pursuant To The Authority Of Far 43 103 B Result In Rejection Of Your Offer If By Virtue Of This Amendment You Desire To Change An Offer Already Submitted Such Change May Be Made By Letter Or Electronic Communication Provided Each Letter Or Electronic Communication Makes Reference To The Solicitation And This Amendment And Is Received Prior To The Opening Hour And Date Specified C This Supplemental Agreement Is Entered Into Pursuant To Authority Of D Other Contractor 16C Date Signed 14 Description Of Amendment Modification 16B United States Of America Except As Provided Herein All Terms And Conditions Of The Document Referenced In Item 9A Or 10A As Heretofore Changed Remains Unchanged And In Full Force And Effect 15A Name And Title Of Signer 16A Name And Title Of Contracting Officer 15B Contractor Offeror Standard Form 30 Previous Edition Not Usable Prescribed By Gsa Far 48 Cfr 53 243 Type Or Print Type Or Print Organized By Ucf Section Headings Including Solicitation Contract Subject Matter Where Feasible Number Street County State And Zip Code If Other Than Item 6 Specify Type Of Modification And Authority Such As Changes In Paying Office Appropriation Date Etc If Required See Item 11 See Item 13 X Check One 13 This Item Applies Only To Modifications Of Contracts Orders It Modifies The Contract Order No As Described In Item 14 11 This Item Only Applies To Amendments Of Solicitations Amendment Of Solicitation Modification Of Contract Signature Of Person Authorized To Sign Signature Of Contracting Officer 1 26 0002 03 01 2021 N A To Be Listed On Idiq Task Orders Issued Sioux Falls Services Team Department Of Veterans Affairs Network 23 Contracting Office 2501 W 22Nd St Sioux Falls Sd 57105 Sioux Falls Services Team Department Of Veterans Affairs Network 23 Contracting Office 2501 W 22Nd St Sioux Falls Sd 57105 To All Offerors Bidders 36C26321q0224 01 12 2021 X X X 1 02 04 2021 11 59Pm Cst See Continuation Page N A To Be Listed On Task Orders Issued Against Idiq Contract Laundry Services To Support The Va Central Iowa Health Care System Period Of Performance 03 01 2021 To 05 31 2022 Purpose Of Solicitation Amendment Is To Do The Following 1 Revise Section B 2 Price Cost Schedule See Attached Pages With Changes Highlighted In Yellow 2 Revise Section B 3 Statement Of Work See Attached Pages With Changes Highlighted In Yellow 3 Uncheck The Following Clause Listed In Section C Clause 52 212 5 Contract Terms And Conditions Requirements To Implement Statutes And Executive Orders Commercial Items 6 52 204 14 And Check The Following Clause Listed In That Same Section 7 52 204 15 4 Add The Following Clauses To Section C 52 216 18 52 216 19 And 52 216 22 See Attached Pages Solicitation Closing Date Is Extended To 11 59Pm Cst 02 04 2021 And Technical Questions Are No Longer Being Accepted Doug Reed Contracting Officer Va Vha 2020 5692567 Continuation Page A 1 Price Cost Schedule Contract Maximum Is 598 180 For Lifetime Of The Contract Contract Guaranteed Minimum Is 59 818 For Ordering Period 1 03 01 2021 To 12 31 2021 And Will Be Awarded At Time Of Contract Award Via The Initial Task Order Against Idiq Contract Quantities Listed Are Estimates Only Based On Projected Volumes Actual Quantities On Task Orders Can Be Less Than Or Greater Than Estimated Quantities Listed Based On Va Central Iowa Health Care System Needs Only Warranted Contracting Officers From Network 23 Contracting Office Department Of Veterans Affairs Can Issue Task Orders Against This Single Award Idiq Contract The Offeror Is Instructed To Edit The Price Per Pound Lb To Reflect The Requested Services Per Section B 3 Statement Of Work The Scope Of Work Section Of The Statement Of Work Sow Provides Detailed Service Requirements The Offeror Must Consider Time Labor Administrative Equipment And Consumable Supplies For Processing Packaging And Delivery Requirements Listed In The Sow Offerors Shall Not Use More Than Two Decimal Points I E 0 66 In Its Pricing Offers Using More Than Two Decimal Points I E 0 667 Or 0 6675 Will Be Considered Not Acceptable By The Government Item Information Item Number Description Of Supplies Services Estimated Quantity Unit Unit Price Estimated Amount 1001 587 500 00 Lb Laundry Services Mondays Wednesdays And Fridays Contract Period Base Pop Begin 03 01 2021 Pop End 11 30 2021 1002 250 625 00 Lb Laundry Services Mondays Wednesdays And Fridays Contract Period Option 1 Pop Begin 12 01 2021 Pop End 05 31 2022 Estimated Grand Total Page 26 Of 28 B 3 Statement Of Work Sow Title Laundry Services To Support The Va Central Iowa Health Care System Ci General Overview Ci Has A Requirement For A Contractor To Furnish Full Service Laundry And Linen Services The Contractor Shall Provide Pick Up And Delivery Physical Laundry Plant Off Site Location To Include All Labor Supervisor Management Management Support Ancillary Equipment Detergents Cleaning Solutions Vehicles And Insurances Necessary For Accomplishment Of Complete Laundry Linen Services As Described In Section 4 Of The Sow Definitions Ancillary Equipment Equipment Required For Contractor S Operations But Not Directly Related To Laundry Production E G Cleaning Equipment Ci Va Central Iowa Health Care System Clean Laundered Articles Are Dry And Free Of Visible Soil Lint And Objectionable Odor Spots And Stains Are Removed Where Practical Without Fabric Damage No Residual Harmful Chemicals Are Present Consumable Supplies Those Supplies Used In The Day To Day Operation Of The Laundry E G Detergent Bleach And Alkali Contractor An Individual Partnership Or Organization Having A Contractual Relationship With The Government For Provision Of Service Co Contracting Officer The Warranted Representative Of The Government Who Has The Authority To Enter Into Administer And Or Terminate Contracts And Make Related Determinations And Findings Cpm Contractor S Plant Manager Contractor S Representative Having Supervisory Responsibility And Authority For Total Performance Of Work Under The Contract Cure Notice A Formal Notification From The Government To A Contractor To Correct A Deficient Situation Or Risk Termination Of Contract Defect Each Instance Of Noncompliance With A Contract Requirement Performance Measure A Defect May Be Caused By Either Nonperformance Or Poor Performance Each Defect Is Subject To Deductions As Set Forth In Section 6 Of Sow Scope Of Work Delivery Point Point Which Soiled Linen Is Picked Up For Processing By The Contractor And Clean Linen Delivered To The Medical Facility Currently C Dock Of Ci Department Of Veterans Affairs Va Government Agency Requiring Services Under The Terms Of The Contract Emergency An Unforeseen Combination Of Circumstances Or The Resulting State Which Requires Immediate Action An Emergency Situation Shall Be Declared By The Co And Or The Vatr This Is To Include Contingencies For Pandemic Epidemic Occurrences Epidemic A Widespread Occurrence Of An Infectious Disease In A Community At A Particular Time Fair Wear And Tear Condition That Which Is Worn Out By Normal Usage With No Negligent Misuse Involved And Cannot Be Used For Its Intended Purpose Federal Holidays The Date Of Observance By The Federal Government Of The Following Holidays New Year S Day 1 January Martian Luther King S Birthday 3Rd Monday In January Washington S Birthday 3Rd Monday In February Memorial Day Last Monday In May Independence Day 4Th Of July Labor Day 1St Monday In September Columbus Day 2Nd Monday In October Veteran S Day 11 November Thanksgiving Day 4Th Thursday In November And Christmas Day 25 December When Such Holiday Falls On First Non Workday The Preceding Workday Will Be Considered A Holiday When Such Holiday Falls On The Second Non Workday The Next Workday Will Be Considered A Holiday General Linens Linens Which Are Commercially Available Such As Sheets Towels Blankets Bedspreads Pillowcases Washcloths Bath Blankets Pajamas Bathrobes Mattress Pads Bed Pads Fitted Sheets Surgical Linen And Other Items Identified In Section 5 Of Sow Scope Of Work Government The Term Used To Refer To The Va Officials Designated To Administer The Contract Or Their Designated Representatives Infection Control Committee The Group Designated For Implementation And Monitoring Of The Infection Control Program For Ci As Prescribed By Tjc And The Va Launder To Clean By Chemical And Mechanical Action Materials Composed Of Natural Or Synthetic Fibers For The Purposes Of The Contract The Terms Include Tumble Drying Ironing Folding And All Other Industry Standard Processes Which Textile Products Undergo While In The Laundry Linen Reusable Textile Items Composed In Whole Or In Part Of Natural Synthetic Or Blended Fibers Linen Inventory An Itemized Listing Of Quantities And Values For Accounting Purposes Of Linen Items In Circulation At The Va Medical Centers Manning Chart A Survey Chart Or Inventory For Scheduling Manpower Requirements In An Industrial Plant Showing Each Operation With Number Of Workers Medical Center Director The Person With Final Responsibility For The Mission Of The Medical Center A Medical Center Director May Have Final Authority Over More Than One Medical Center Must This Word Is Used In Connection With The Contractor And Specifies That The Provision Is Binding Packaging Packaging Is The Process By Which Cleaned Garments And Linen Are Returned To The Medical Center Linen Is Delivered In Linen Carts By Quotas According To Established Arrangement Agreed Upon By The Vatr And Cpm All Linen Is Packaged Securely To Prevent Possible Contamination Pandemic A Widespread Occurrence Of An Infectious Disease Prevalent Over A Whole Country Or The World Patient Clothing Personal Property Of Patients E G Pants Shirts Underwear Personal Property All Government Property Except Real Property And Expendable Property Procedures Manual A Contractor S Written Document Describing In Detail The Methods Normally Used To Accomplish Tasks Required By The Contract Proper Operation Of Equipment And Normal Fire Safety Precautions Quality Control Those Actions Taken By The Contractor To Control The Production Of Goods Or Services So That They Will Meet The Requirements Of The Sow Rewash Any Laundered Item That Has A Stain On It Requiring Re Processing Cleaning To Industry Standards Sanitary In A Clean State Protected From The Contamination Of Pathogenic Organisms Satisfactory Performance Within Limits Of The Aql Adherence To The Requirements Of The Sow Separation Physical Separation Of Contaminated Materials From Other Materials Or Personnel To Prevent The Spread Of Contamination Service A Job Performed To The Standard And Within The Acceptable Quality Level The Contractor Must Do The Specific Job Meet The Standard And Meet The Acceptable Quality Level Before Performance Is Acceptable And The Contractor Is Paid Serviceable Articles Articles Usable In Their Current Condition Or Restorable By Economically Justified Repair Methods To Usable Condition Shall This Word Is Used In Connection With The Contractor And Specifies That The Provision Is Binding Specialty Items All Textile Items Requiring Laundering Not Classified As General Linens Such As But Not Limited To Soap Free Linen Restraints Cubicle Curtains Etc Standard A Government Acknowledged Measure Of Comparison Start Date The Date Work Under The Contract Is Scheduled To Begin Surgical Linen Linen Utilized By Surgical And Or Specialized Units Normally Blue Or Green Linen Task And Frequency Chart Displays The Required Tasks And The Minimum Frequencies Of Performance Textile Care Processing Facility A Facility Designed To Render Soiled Linens Clean Sanitary And Aesthetically Acceptable For Reuse In An Efficient And Non Damaging Manner Tjc The Joint Commission A National Organization Dedicated To Improving The Care Safety And Treatment Of Patients In Health Care Facilities Trash Rubbish Or Refuse Uniforms Government Owned Clothing Worn By Va Employees As A Means Of Identification Unsatisfactory Performance Failure To Meet The Aql Unserviceable Item An Item Which Can No Longer Be Used For Its Intended Purpose Returned To Va For Disposition Vaco Va Central Office Vatr Va Technical Representative The Primary Technical Contact For This Purchase Order Will This Word Is Used In Connection With The Government And Specifies That The Provision Is Binding Acronyms Alm Association Of Linen Management Ansi American National Standards Institute Co Contracting Officer Cpm Contractor S Plant Manager Fda U S Food And Drug Administration Fw Amp T Fair Wear And Tear Iaw In Accordance With Ifi International Fabricare Institute Ig Inspector General Lb Pounds Mcd Medical Center Director Mil Std 105D Specification For Sampling Procedures And Tables For Inspections By Attributes N A Not Allowable Osha U S Occupational Safety And Health Administration M F Monday Thru Friday Qae Quality Assurance Evaluator Qc Quality Control Rs Random Sampling Tjc The Joint Commission Place Of Performance Va Central Iowa Health Care System 3600 30Th Street Des Moines Ia 50310 Laundry Pickup And Delivery Services Shall Be Performed Between Hours 7 00Am To 11 00Am Central Standard Time Cst Mondays Wednesdays And Fridays Including Federal Holidays Pickup And Delivery Outside Of Times Specified Above Can Be Performed By Contractor With Prior Written Approval Of The Vatr Period Of Performance The Government Intends A To Make Single Award Of Indefinite Delivery Indefinite Quantity Idiq Contract Period Of Performance For Idiq Contract Is From 03 01 2021 To 05 31 2022 Services Will Be Contracted Through The Issuance Of Idiq Task Orders Against Idiq Contract Each Ordering Period Ordering Period Period Begins Period Ends 1 03 01 2021 11 30 2021 2 12 01 2021 05 31 2022 Issuance Of Task Orders During Ordering Periods Cited Above Will Be Made At Government S Discretion Based On Continued Need For Services Contractor Performance And Availability Of Funds In A Given Fiscal Year For Task Orders Scope Of Work 1 1 All Workmanship Shall Be In Accordance With Practices Established By The Association Of Linen Management Alm Www Almnet Org Dry Cleaning Amp Laundry Institute Dli Www Dlionline Org Formally International Fabricare Institute And Accepted Industry Standards It Is Intended That Services Shall Include All Processes Necessary For The Laundering Of The Articles Even Though Every Step Involved Is Not Specifically Mentioned All Work Shall Be Performed Under Sanitary Conditions As Specified By The Joint Commission Tjc Physical Separation Through The Presence Of A Barrier Wall And The Use Of Pass Through Equipment Is Required To Maintain Positive Air Pressure In The Clean Section Relative To A Negative Air Pressure In The Soiled Section In No Case Shall Clean And Soiled Linen Share The Same Physical Space Plants In Which The Work Is Done Shall Be Open To Inspection Of Sanitary Conditions By Government Representatives After Processing Laundered Articles Shall Be In Serviceable And Sanitary Condition Pickup And Delivery Services Must Be Performed Between The Hours Of 07 00 Am Until 11 00 Am Monday Wednesday And Friday Including Federal Holidays Unless Prior Written Approval Of An Alternate Pickup And Delivery Time Is Provided By Vatr The Laundry Plant Layout Design Should Incorporate A Design For Asepsis Whereby Clean Linen Does Not Come Into Contact With Soiled Linens Nor Share The Same Physical Space Thus Avoiding Cross Contamination Or Reintroduction Of Bacteria Once Processed Any Change Of Function By The Government Which May Affect This Contract As Contemplated By This Paragraph And Which Requires Permanent Adjustments In Frequency Or Type Of Performance Will Be Coordinated With The Contractor By The Vatr And Co Prior To Initiation Of Such A Change To Assure Adequate Contractual Coverage Such Changes Will Be Incorporated As Applicable Via Bilateral Contract Modification Executed By The Co With The Contractor Scheduled Services Are To Be Accomplished Subject To Emergency Situations Which May Require Alteration Of Schedules Emergency Situations Will Be Defined By The Vatr Or Vatr Designee In The Event Of Medical Facility Emergencies Disaster Or Drills The Contractor Shall Perform All Laundry Linen Services Required By The Medical Center The Government Reserves The Right To Exercise Additional Tuesday And Thursday Pickup During A Pandemic Epidemic Or Emergent Situation This Will Be Added To Purchase Order Via Bilateral Modification Local State And Federal Authorities Shall Deem A Pandemic Or Epidemic The Co And Or The Vatr Shall Have The Authority To Deem Emergent Situations The Vatr Shall Inform The Contracting Officer Of The Need To Execute Tuesday And Thursday Services According To The Government The Contractor Shall Have 10 Business Day Notice From The Co Of The Governments Intent To Execute Tuesday And Thursday Pickup Services The Contractor Shall Reply Within 24 Hours Business Day Of The Vatr S Notice And Develop A Plan Of Action With The Vatr And The Contracting Officer The Plan Of Action Shall Be In Place No More Than 3 Business Days Of The Written Notice The Plan Of Action Shall Be Executable No More Than 7 Business Days After The Plan Of Action Is In Place Tuesday And Thursday Services Shall Be Executed Within 10 Business Days After Notice From The Contracting Officer This Specification Is Intended To Produce Minimal Acceptable Level Of Performance The Government Does Recognize The Possibility Of The Contractor Achieving The Same Or Improved Results Due To Innovative Approaches Advances In The State Of The Art Materials Equipment And Supplies Accordingly Provision Is Hereby Made For Alterations When A Contractor Demonstrates The Ability To Maintain The Standards Established Herein Through Use Of Improved Techniques Materials Scheduling Etc All Changes Are Contingent Upon The Recommendations Of The Vatr And The Approval Of The Co Via Bilateral Contract Modification As Applicable Contractor Experience The Contractor Shall Have Experience In Providing Medical Center Laundry Linen Services The Firm Must Have Gained This Experience As A Result Of Being Primarily Engaged In The Business Of Providing Laundry Linen Services In Medical Center Environments E G Inpatient And Outpatient Medical Treatment Facilities For A Minimum Of Two Consecutive Years Prior To Submitting Proposal Supervision By Contractor The Contractor Shall Assign An On Site Manager At Their Laundry Processing Plant Who Shall Be Physically Present During Prescribed Work Hours The On Site Manager Is Solely Responsible To Supervise The Provision Of These Laundry Linen Services To Ci And Serves As The Primary Point Of Contact With The Government The Contractor Shall Designate A Qualified Alternate To Substitute For The On Site Manager In His Absence Or During Periods Of Work Performed After Normal Work Hours The Contractor S Plant Manager Cpm Must Meet The Following Requirements Certified By Alm Or Graduate Of An Independently Controlled Management Training Program Emphasizing Institutional Laundry The Formal Course Must Have Been Previously Established Cpm Shall Have At Least Three Years Of Specialized Experience In This Capacity This Specialized Experience Maybe Substituted For Certification The Contractor Is Responsible For The Effective Implementation Of Their Quality Control Program And Shall Be Responsive To The Requirements Of The Government S Quality Assurance Plan Conducted By The Vatr Cpm Or Alternate Shall Respond In Person Or By Telephone Within 1 Hour Of Notification By The Vatr The Cpm And Any Designated Alternate Shall Have Full Authority To Contractually Commit The Contractor For Prompt Action On Matters Pertaining To The Contract Personnel Qualification And Requirements Employment The Cpm And Qualified Alternate Must Be Able To Read Write Speak And Understand The English Language The Contractor Shall Provide Sufficient And Adequately Trained Personnel As Necessary To Perform The Services Required By This Contract And Shall Meet All Variations Shift Schedules And Changes As May Be Required To Assure Prompt Response To The Requirements Of Contract Training No Contractor Personnel May Be Assigned To Work Under The Contract Until Initial Orientation And Training As Specified In The Contractor S Procedures Manual Is Completed Documentation Verifying The Content Of The Training And A List Of The Personnel Who Attended Shall Be Maintained By The Contractor Annually Upon End Of Each Ordering Period Of Idiq Contract The Contractor Shall Provide To The Vatr Documentation That Personnel Have Had Refresher Training Upon Request Of The Vatr Initial Intensive Training Covering The Topics Below Shall Be Completed Prior To Initial Start Up For All Personnel Initial Training Plan Including Topics With A Brief Statement Of Content And Method Of Training Shall Be Available For Review Upon Government Request Initial Training Will Include But Not Necessarily Be Limited To The Following Topics A General Orientation Of Basic Bacteriological Concepts Including The Basics Of How Disease Is Caused And Transmitted Infection Control Orientation Relating Duty Functions To How Infections Can Be Prevented Reduced Or Contained Through Proper Environmental Sanitation Methods And To The Technical Provisions Of This Specification Proper Use And Handling Of Supplies And Equipment Care And Maintenance Of Contractor And Government Furnished Equipment Familiarization With Local Fire Prevention And Safety Procedures Familiarization With Equipment Operational Manuals Individual Duties And Responsibilities Procedures For Replenishing Supplies And Obtaining Equipment Repair Role Of Contractor Personnel And Their Impact On Patient Care Techniques Or Methods For Measuring The Quality Of Work Performance A General Orientation Of Laundry Operating Procedures And Policies Hazard Communication Including Location And Access To The Material Safety Data Sheets Msds Compliance With Occupational Safety And Health Administration Osha S Bloodborne Pathogen Standard 29 Cfr 1910 1030 Which Covers Universal Precautions And Use Of Ppe Personal Protective Equipment Hepatitis B Virus Hbv Requirement Safety And Protective Equipment Safety Or Protective Clothing Or Equipment Shall Be Provided And Maintained By The Contractor At The Contractor S Own Expense Personal Hygiene Contract Personnel Shall Be Clean And Neat In Appearance Hazardous Exposure And Working Conditions Contractor Personnel Are Required To Perform Work Under Potentially Hazardous Conditions Contractor Personnel Shall Be Informed Of Potentially Hazardous Situations By Contractor Trained By Contractor In Techniques Required To Recognize And Deal With Potentially Hazardous Situations In A Manner Which Will Minimize Personal Risk And Required To Adhere To Standard Techniques For Personnel Who Become Injured Or Ill On The Job At No Cost To The Government Physical Examinations The Contractor Will Be Responsible For Any Physical Examinations And Emergency Medical Care Of Personnel Miscellaneous The Contractor Is Responsible For Compliance With All Appropriate Tjc Fda Va Osha And Other Regulatory Agencies Record Keeping Requirements Proof Of Insurance The Contractor Shall Provide The Following Proof Of Insurance Within Five Business Days Of Award For Initial Ordering Period Of Idiq Contract And Annually At Beginning Of Each Subsequent Ordering Period In Addition To Insurance Requirements Specified In Section C Of Contract Plant Or Business Insurance Vehicle Insurance For Vehicles Being Used To Provide Pickup And Delivery Any Other Insurance Required For Operating A Business In Which If Expired Could Result In Disruption Of Services If An Insurance Lapses For Above Should Occur The Contractor Shall Immediately Upon Discovery Contact The Vatr By Phone And Follow Up With Fax To Vatr And Email To Vatr And Co Government Representative The Vatr Is Responsible For Providing Technical Assistance To The Co In Administration Of The Contract Vatr Correspondence All Correspondence Relative To This Contract Shall Bear The Va Contract Number Title And Name Of The Va Medical Center And Shall Be Addressed To The Vatr Via Electronic Mail With A Copy To The Co Security It Is The Responsibility Of The Contractor To Ensure That All Extraneous Articles Except Trash Found In Linens Or In Areas Under The Jurisdiction Of The Contractor I E Medical Instruments And Personal Items Are Turned In To The Vatr Daily M F A Note Will Accompany The Articles Returned Identifying The Area Or Origination And The Type Of Linen Or Item It Was Found On Ex General Operating Room Special Safety And Fire Prevention In The Performance Of This Contract The Contractor Must Take Such Safety Precautions As Necessary To Protect The Lives And Health Of Individuals Within The Laundry Plant And Transportation Vehicles Fire And Safety Deficiencies Which Exist And Are Part Of The Responsibility Of The Contractor Must Be Corrected Immediately If The Contractor Fails Or Refuses To Correct Deficiencies Promptly The Co May Issue An Order Stopping All Or Any Part Of The Work And Consider Termination Of The Contract The Contractor Will Comply With Federal State And Local Safety And Fire Regulations And Codes The Contractor Shall Keep Abreast Of And Comply With Changes In These Regulations And Codes Contractor S Personnel Shall Follow Policies Concerning Fire Disaster Programs The Contractor Shall Display Approved Warning Devices In All Areas Where Operations May Cause Traffic Obstruction Or Personnel Hazard Damage And Equipment Loss All Tasks Accomplished By Contractor S Personnel Shall Be Performed To Preclude Damage Or Disfigurement Of Government Owned Furnishings Fixtures Equipment And Architectural Or Building Structures The Contractor Shall Verbally Report Immediately To The Vatr Any Damage Or Disfigurement To These Items When Caused By Contractor S Personnel A Follow Up Written Report Will Be Given To The Vatr And A Copy Forwarded To Co When The Contractor Has Caused Damage Or Loss Of Government Property Or Performance Is Determined To Be Unsatisfactory The Vatr Will Issue A Cdr The Contractor Will Reply In Writing To The Vatr Within Five Business Days Stating The Reason For The Unsatisfactory Condition The Corrective Measures Which Have Been Taken And Preventive Procedures Initiated Any Damage Caused To Government Property During The Course Of The Contractor S Performance Of Work Under The Contract Shall Be Repaired Or Replaced To Pre Existing Conditions At Contractor S Own Expense Linen Control Contractor Shall Comply With All Government Request And Policies Relative To Linen Control Contractor Shall Participate As Required By Va Directive 1850 03 Textile Management Services In Inventories Of Government Provided Specialty Linen A Copy Of This Directive Can Be Provided By Vatr After Award Of Contract Any Articles Billed For But Missing Shall Be Supplied By The Contractor In The Next Regularly Scheduled Delivery At No Additional Cost To The Government Va Owned Items Lost Or Badly Damaged While Under The Control Of The Contractor Must Be Replaced Within A 30 Day Period At The Contractor S Cost Unusual Losses Including Suspected Pilferage Shall Be Reported At Once To The Vatr Who Will Take Immediate Action To Investigate The Loss If The Loss Is Not Recovered The Cost Of Replacement Will Be Negotiated With The Co Along With The Approval Of The Vatr On A Quarterly Basis The Contractor Will Supply An Itemized List By Location Of Linen That Will Be Replaced Including Item Description Quantity And Unit Cost Claim Of Patients And Employees The Contractor Shall Establish Procedures For The Settlement Of Claims For Loss Or Damage To Property Of Patients And Employees While In Contractor S Possession The Procedures Must Be Established And A Copy Provided To The Vatr For Approval Within 10 Business Days After The Contract Award Date Delivery Requirements The Contractor Shall Provide The Vatr With A Written Report Of All Soiled Linen Processed And All Clean Linen Delivered Showing Cart Number And Weights The Information Must Be Recorded On A Daily Basis And Delivered To The Vatr At The End Of The Current Workweek The Vatr Will Verify The Deliveries Daily And Discuss Any Discrepancies With The Cpm The Contractor Shall Disinfect Carts After Removing Soiled Linen From Them And Before Placing Clean Linen In Them With A Tuberculocidal Germicide Which Has Been Approved By The Vatr Carts Containing Clean Linen Being Returned Shall Be Covered With Clean Covers To Protect Them Against Contamination While In Transit Between The Laundry Plant And The Medical Center Laundry Bags Or Liners Used To Transport Soiled Laundry Must Be Laundered After Use Clean Linen And Specialty Items Shall Be Available For Transport Monday Friday Soiled Linen And Specialty Items Will Be Available For Processing Monday Friday Deliveries Will Be Made At A Time Set By The Vatr Clean Linen Will Be Processed And Packaged As Specified In Section 5 Contractor S Personnel Shall Clean The Linen Transport Vehicle With A Tuberculocidal Germicide Disinfectant Which Has Been Approved By The Vatr Services Must Be Performed Between The Hours Of 07 00 Am Until 11 00 Am Monday Wednesday And Fridays Including Federal Holiday Except For Christmas Unless Alternate Pickup And Delivery Prior Written Approval Has Been Given By The Vatr The Contractor Shall Provide An Inventory Sheet Attached To Each Cart Delivered The Inventory Sheet Shall Contain The Quantity Of Each Of The Items On The Cart Circumstances To Be Reported The Contractor Shall Report Any Circumstances Which May Affect The Performance Of The Work And Unhealthy Or Hazardous Conditions Or Any Delays Or Interference With Work Such Reports Shall Be Made Immediately Upon Discovery By The Contractor To The Vatr By Phone And A Follow Up Fax Email Contingency Plan Contractor Shall Furnish Within Five Business Days Of Post Award Conference A Written Contingency Plan Indicating That Services Can Be Continued In The Event Of Contractor S Equipment And Or Production Facility Failure This Contingency Plan Must Also Include Addressing Transportation Vehicle Failure Government Furnished Items The Government Will Provide Forms Publications And Services Specifically Identified In This Contract As Government Furnished Items Per Section 5 5 Fair Wear Tear Or Unserviceable Condition Of Specialty Items Will Be Determined By The Vatr Vatr Designee The Government Will Provide Restroom And Hand Washing Facilities For Contractor Employees To Wash Their Hands Following Exposure To Blood Or Other Body Fluids While At The Medical Center The Government Will Provide Facility Passes For Contractor S Employees As Necessary To Fulfill Provisions Of This Contract The Government Will Provide A Detailed List Of Specialty Items To Be Laundered See Examples In Definitions Section Of Sow Contractor Furnished Items Materials Contractor Shall Furnish All Materials Necessary To Perform The Tasks Specified In The Contract Except To The Extent Specified In Section 3 The Contractor Shall Secure All Materials And Supplies That Comply With Local State And Federal Environmental Laws Vehicles The Contractor Shall Provide All Required Vehicles Vehicle Fuels Lubricants And Repairs Necessary To Perform Services Under This Contract All Vehicles To Be Used Under This Contract Must Be Maintained In A Safe And Serviceable Condition During Duration Of This Contract In Addition The Vehicles Must Be Kept Clean Exterior And Interior With No Unsightly Residue Of Dirt Mud Trash And Other Debris Vehicle Efficiency Is Solely The Responsibility Of Contractor And Contractor Shall Not Be Relieved Of His Contract Responsibilities Due To Vehicle Breakdown Or Failure Of Vehicles To Operate Linen Not Applicable Carts Contractor Shall Maintain Bulk Delivery Linen Carts In Good Repair For Employee Safety Ergonomics Replacement Or Additional Cart Requirements Shall Be The Responsibility Of The Contractor All Carts Shall Be Numbered And Have Empty Weight Indicated On Both Ends The Contractor Shall Determine An Appropriate Level Of Carts That Will Not Cause A Disruption Of Services If There Is A Disruption Of Services Due To An Insufficient Level Of Carts The Contractor Shall Remedy The Situation Within Seven Business Days Rags Not Applicable Reports And Data When Requested Or Required By The Contract The Contractor Shall Provide The Vatr Requested Reports Weight Reports Daily Monthly Yearly Scale Calibration Reports Truck Cleaning Logs Chemical Usage Reports 4 6 1 5 Alm Or Vatr Approved Laboratory Test Piece Report Quarterly Unless Problem Develops Or Independent Textile Laboratories 4 6 1 6 Weekly Soiled Linen Report To Include Lbs Received 4 6 1 7 Weekly Report Of Clean Linen Received To Include Lbs Delivered To Medical Facility Number Of Pieces Per Schedule Line Item Received 4 6 1 8 Textile Care Production Information And Cost Report As Found In Vha Handbook 1850 3 Appendix B A Weight Report Of Processed And Clean Laundry Shall Be Emailed To The Vatr By The 6Th Of Each Calendar Month Laundry Processed Lbs Laundry Cleaned Lbs Other Relevant Reports And Documents Required By The Contract 4 6 3 1 Monthly Report Of Washroom Chemical Titration And Ph 4 6 3 2 Damage To Government Property Miscellaneous The Contractor Shall Furnish Other Items As Identified Within This Contract Such As Orientation Training Medical Exams Procedures Manual Quality Control Program And Required Data Invoices The Contractor Shall Submit One Invoice For Each Monthly Billing Period First Through The Last Day Of Each Calendar Month The Contractor Will Send A Draft Invoice To The Vatr For Review Prior To Submitting To Payment Address Listed In Block 18A Of Standard Form Sf 1449 Of Purchase Order Multiple Duplicate Invoices Shall Be Rejected Invoices Shall Have The Following Listed On Them Processed Weights And The Period Of Performance Shall Be Required On All Invoices And Bills Submitted For Payment Name And Address Of Contractor Contract Number Task Order Number And Vista Purchase Order Number Date S Of Service Specific Tasks The Contractor Shall Accept For Processing All Soiled Linens Uniforms Patient Clothing Mops Etc After Processing All Items Are To Be Picked Up Finished And Delivered To The Medical Center In Accordance With The Terms Outlined Below Flatwork Items That Must Be Washed Ironed And Folded Apron Cook Pillowcases Regular Pillowcases Surgical Sheets Poly Cotton Bed Tablecloth Wrappers Surgical And Misc Surgical Linen Small Medium Large Misc Items Medium Large Items That Must Be Finished And Placed On Hangers Lab Coats Shirts Uniform Trouser Uniform Smock Knee Length Long Coats Coveralls Scrubs Used As Uniform Dress Top Bottom Misc Items Medium Large Items That Must Be Tumble Dried And Folded Bathrobe Blankets Bath Blankets Bedspread Cover Mattress Curtains Shower Curtains Cubical Gown Operating Gown Patient Gown Isolation Pads Absorbent Pads Mattress Pajamas Separated By Size Coat Trousers Towel Bath Misc Items Small Medium Warm Up Jacket Separated By Size Towel Kitchen Towel Huck Surgical Scrubs Tops Separated By Size Bottoms Separated By Size Items That Must Be Separated Cleaned Dried And Must Be Returned In Separated Bulk Mops Wet Mops Dust Micro Fiber Mops Micro Fiber Cloths Micro Fiber Dusting Sleeves Fitted Sheets Laundry Bags Gowns Isolation Flood Blankets No Count Is Needed On Bulk Items Items That Must Be Dried And Placed In Laundry Bags Bibs Patient Booties Footwear Items That Must Be Tumble Dried And Returned Stacked Wash Cloths Packaging Bulk Linen Is Packaged In Bulk By Item According To Quotas And Established Arrangement Additional Guidance To Eliminate The Need For Separate Listing Of Items That Are Received Infrequently The Item Miscellaneous Small Medium Large Is Shown At The End Of Each Lot The Definitions Are Small An Item Requiring The Approximate Time Effort And Cost To Process As A Pillowcase Or Wrapper Medium An Item Requiring The Approximate Time Effort And Cost To Process As A Sheet Or Spread Large An Item Requiring The Approximate Time Effort And Cost To Process As A Blanket Dying Of Linen Using Orange Dye All Unusable Towels Blankets Etc Would Be Cut By The Va And Sent For The Contractor To Dye Orange Rewash On Occasion And Within The Limits Of Industry Standards Stains May Not Come Out During A Normal Wash Cycle Items That Have Been Through A Normal Wash Cycle And Is Deemed As Needing A Second Wash Due To A Stain Shall Be Referred To As A Rewash Additional Time Chemicals And Labor May Be Needed To Attempt The Removal Of The Stain There Shall Be No Additional Cost To The Government For Rewashed Items The Contractor Shall Have The Authority To Determine If An Item Needs To Be Rewashed Or If The Stain Falls Within Industry Standards Rewashed Items Shall Be Processed At The Same Rate As The Price Per Pound Rate Of The Contract The Government Shall Not Pay Additional Fees For Rewash The Vatr Shall Have The Authority To Request Item S To Be Rewashed The Rewash Bin Shall Be Provided By And Stored By The Contractor At Their Facility Only Ci Items May Be Stored In The Rewash Bin When A Collection Of Linen Or Items Reach A Load Potential The Items Shall Be Rewashed If A Stain Remains After A Rewash Cycle The Contractor Shall Return The Items In A Bag That Is Marked Rewashed Applicable Regulations Manuals Specifications And Technical Exhibits Documents Applicable To The Sow Are Listed Below These Documents Are Mandatory At The Start Of The Contract The Government Will Provide One Copy Of All Mandatory Regulations Manuals And Specifications Listed Below To The Contractor Supplements And Amendments Thereto Shall Be Updated And Shall Be Considered To Be In Full Force And Effective Immediately Upon Receipt By The Contractor The Policies And Procedures Of Mandatory Directives Shall Be Adhered To At All Times It Is The Contractor S Responsibility To Ensure That All Mandatory Publications Are Posted And Up To Date Mil Std 105D Ansi Ammi St65 2008 Contractor Deliverables To Be Reported To The Vatr Upon Request Or When Required The Contractor Shall Provide The Following With Deliveries Daily Delivery Recorded Shall Include Detailed Cart Information Pickup Data Cart Wash Amp Fold Mop Delivery Data Cart Wash And Fold Mop Inventory Sheet See Section 2 18 8 Carts Shall Have An Inventory Attached To The Cart Listing The Quantities Of Each Of The Items On The Cart Weight Reports The Contractor Shall Provide Processed And Clean Totals Monthly No Later Than The 6Th Of The Month And Shall Be Emailed To The Vatr Lbs Of Processed Laundry Lbs Of Clean Laundry Invoices The Contractor Shall Provide The Following Information On Monthly Invoices Submitted For Payment See Section 4 8 Invoices The Following Information Shall Be Listed With The Submitted Invoice Period Of Performance Month Of And Year Wash Amp Fold Lbs Rewash Lbs Mops Laundry Services Lbs Additional Clin Items Serviced For The Period If Any The Contractor Shall Invoice Based On Clean Pounds Not Soiled Pounds Proof Of Insurance The Contractor Shall Provide The Vatr With Proof Of Insurance Annually And Upon Request See Section 2 10 Proof Of Insurance Training Records The Contractor Shall Provide The Vatr With Proof Of Refresher Training Upon Execution Of An Option Year See Section 2 7 2 1 Training Damage And Equipment Loss A Verbal And Follow Up Written Report Is Required When The Contractor S Personnel Have Caused Damage Or Disfigurement Of Government Owned Property See Section 2 16 1 Damage And Equipment Loss Response To The Cdr See Section 2 12 2 Within 10 Days Circumstances To Be Reported Any Circumstances That Affect The Performance Or Unhealthy Hazardous Conditions Shall Be Reported To The Vatr See Section 2 20 1 By Email And A Follow Up Email Fax Reports And Data When Requested Or Required By The Contract The Contractor Shall Provide Reports And Data To The Vatr In Writing See Section 4 6 Reports And Data Miscellaneous Training Medical Exams Procedure Manuals And The Quality Control Program See Section 4 7 Miscellaneous Shall Be Provided To The Vatr In Writing Monthly Washroom Chemical Report See Section 5 6 2 2 Alm Or Vatr Approved Laboratory Test Piece Report See Section 5 6 2 3 Clean Linen Weekly Report See Section 5 6 2 4 Textile Care Production See Section 5 6 2 6 Other Required Reports Requested By The Vatr See Section 5 6 2 7 General Requirements It Shall Be Understood That Throughout Performance Of The Contract The Contractor S Personnel While On Va Property Shall Adhere To All Requirements And Regulations That Govern The Va Health Care System And Its Property Among All Other Requirements The Va Health Care System And Its Property Is Now Entirely Smoke Free Contractor And Their Personnel Shall Follow All U S Department Of Veterans Affairs Va Policies Standard Operating Procedures Applicable Laws And Applicable Regulations While On Va Property Violations Of This May Result In Citation And Disciplinary Measures For Persons Violating The Law Contractor And Their Personnel Shall Wear Visible Identification At All Times While They Are On Premises Possession Of Weapons Is Prohibited Contractor Shall Take All Reasonable Precautions Necessary To Protect Persons And Property From Injury Or Damage During The Performance Of This Contract Service Contract Labor Standards Requirement Contractor Shall Provide Hourly Wages In Accordance With U S Department Of Labor Usdol Wage Determinations And Far Subpart 22 10 Service Contract Labor Standards Usdol Wage Determinations Are Attached In Section D Below And Updated Versions Will Be Attached As Part Task Orders Issued Against Idiq Contract For Guidance On Service Contract Labor Standards And To Find The Nearest Usdol Resource Please Refer To Https Www Dol Gov Whd Local Index Htm Vets 4212 Reporting Requirement As This Solicitation Contract Has The Following Clauses Checked Off In Section C Far 52 212 5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Items The Completion Of Vets 4212 Reporting On An Annual Basis Is Required Far 52 222 35 Equal Opportunity For Veterans Far 52 222 37 Employment Reports On Veterans Please Refer To Https Www Dol Gov Agencies Vets Programs Vets4212 For Guidance On Completing The Required Vets 4212 Report Furthermore Contractors With Federal Contracts Valued Over 150 000 In The Past Calendar Year Are Required To Submit Vets 4212 Reports By Between August 1 And September 30 Of Each Calendar Year Service Contract Reporting Service Contract Reporting To Be Completed By The Contractor Is Required For Service Contracts And Orders As Following Are Checked Off Under Section C Far 52 212 5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Items Far 52 204 14 Service Contract Reporting Requirement Far 52 204 15 Service Contract Reporting Requirements For Indefinite Delivery Contracts As Applicable The Contractor Is To Report Their And Their First Tier Sub Contractors Direct Labor Hours Expended And Total Amount Invoiced For The Services Performed Under A Specific Contract The Contractor Shall Report The Information Via The System For Award Management Sam At Https Beta Sam Gov The Information Is Collected Through Sam And Included In The Agency Service Contract Inventory Contractors Shall Log In Annually To Their Sam Profile To Complete The Service Contract Inventory Reporting Requirements Contractors Performing On Covered Contracts Must Report Their Information Between October 1 And October 31 Each Year Agencies Are Required To Review Contractor Input And Work With Them To Make Revisions If And As Necessary By November 30 Each Year Further Guidance Can Be Provided By Contracting Officer Upon Contractor Request Deliverables Contractor Shall Be Responsible For Complying With All Deliverable Requirements Contractor Shall Be Responsible For Assuring The Accuracy And Completeness Of All Reports And Other Deliverables As Well As The Timely Submission Of Each Vendor Shall Comply With Requirements Regarding The Appropriate Reporting Formats Instructions Submission Timetables And Technical Assistance As Required All Reports And Deliverables Are To Be Sent By Electronic Mail To Vatr Unless Otherwise Specified By The Co The Following Are Brief Descriptions Of Required Documents That Must Be Submitted By Contractor Deliverable Sow Reference Due By Submit To Cpm Shall Follow Up With Vatr Within One Hour Of Notice From Vatr 2 6 Supervision By Contractor 2 6 1 4 One Hour After Vatr Notice Vatr Contractor Shall Have Quality Control Plan Available For Vatr Review 2 8 1 Quality Control And Quality Assurance 2 8 1 1 Upon Vatr Request Vatr Contractor Shall Conduct Technical Kickoff Meeting With Vatr And Vatr Designated Personnel 2 9 Technical Kickoff Meeting Mutually Agreed Meeting Time Via Conference Call With Vatr Vatr Designees And Contractor Personnel Vatr Contractor Shall Provide Copy Of Contingency Plan To Vatr 2 21 Contingency Plan 2 21 1 Five Days After Post Award Conference With Vatr And Co Vatr Contractor Shall Provide Required Reports 4 6 Reports And Data Dates Listed In 4 6 Vatr Contractor Shall Submit Invoices Monthly 4 8 Invoices Monthly Vatr Contractor Shall Complete Vets 4212 Report Vets 4212 Reporting Requirement Between August 1 And September 30 Of Each Calendar Year Online Contractor Shall Complete Service Contract Report Service Contract Reporting Between October 1 To October 31 Of Each Calendar Year Online Page 2 Of 2 Section C Contract Clauses C 1 52 216 18 Ordering Aug 2020 A Any Supplies And Services To Be Furnished Under This Contract Shall Be Ordered By Issuance Of Delivery Orders Or Task Orders By The Individuals Or Activities Designated In The Schedule Such Orders May Be Issued From 03 01 2021 Through 05 31 2022 B All Delivery Orders Or Task Orders Are Subject To The Terms And Conditions Of This Contract In The Event Of Conflict Between A Delivery Order Or Task Order And This Contract The Contract Shall Control C A Delivery Order Or Task Order Is Considered Issued When 1 If Sent By Mail Includes Transmittal By U S Mail Or Private Delivery Service The Government Deposits The Order In The Mail 2 If Sent By Fax The Government Transmits The Order To The Contractor S Fax Number Or 3 If Sent Electronically The Government Either I Posts A Copy Of The Delivery Order Or Task Order To A Government Document Access System And Notice Is Sent To The Contractor Or Ii Distributes The Delivery Order Or Task Order Via Email To The Contractor S Email Address D Orders May Be Issued By Methods Other Than Those Enumerated In This Clause Only If Authorized In The Contract End Of Clause C 2 52 216 19 Order Limitations Oct 1995 A Minimum Order When The Government Requires Supplies Or Services Covered By This Contract In An Amount Of Less Than 2 500 The Government Is Not Obligated To Purchase Nor Is The Contractor Obligated To Furnish Those Supplies Or Services Under The Contract B Maximum Order The Contractor Is Not Obligated To Honor 1 Any Order For A Single Item In Excess Of 598 180 2 Any Order For A Combination Of Items In Excess Of 598 180 Or 3 A Series Of Orders From The Same Ordering Office Within 1 Days That Together Call For Quantities Exceeding The Limitation In Paragraph B 1 Or 2 Of This Section C If This Is A Requirements Contract I E Includes The Requirements Clause At Subsection 52 216 21 Of The Federal Acquisition Regulation Far The Government Is Not Required To Order A Part Of Any One Requirement From The Contractor If That Requirement Exceeds The Maximum Order Limitations In Paragraph B Of This Section D Notwithstanding Paragraphs B And C Of This Section The Contractor Shall Honor Any Order Exceeding The Maximum Order Limitations In Paragraph B Unless That Order Or Orders Is Returned To The Ordering Office Within 1 Days After Issuance With Written Notice Stating The Contractor s Intent Not To Ship The Item Or Items Called For And The Reasons Upon Receiving This Notice The Government May Acquire The Supplies Or Services From Another Source End Of Clause C 3 52 216 22 Indefinite Quantity Oct 1995 A This Is An Indefinite Quantity Contract For The Supplies Or Services Specified And Effective For The Period Stated In The Schedule The Quantities Of Supplies And Services Specified In The Schedule Are Estimates Only And Are Not Purchased By This Contract B Delivery Or Performance Shall Be Made Only As Authorized By Orders Issued In Accordance With The Ordering Clause The Contractor Shall Furnish To The Government When And If Ordered The Supplies Or Services Specified In The Schedule Up To And Including The Quantity Designated In The Schedule As The Maximum The Government Shall Order At Least The Quantity Of Supplies Or Services Designated In The Schedule As The Minimum C Except For Any Limitations On Quantities In The Order Limitations Clause Or In The Schedule There Is No Limit On The Number Of Orders That May Be Issued The Government May Issue Orders Requiring Delivery To Multiple Destinations Or Performance At Multiple Locations D Any Order Issued During The Effective Period Of This Contract And Not Completed Within That Period Shall Be Completed By The Contractor Within The Time Specified In The Order The Contract Shall Govern The Contractor s And Government s Rights And Obligations With Respect To That Order To The Same Extent As If The Order Were Completed During The Contract s Effective Period Provided That The Contractor Shall Not Be Required To Make Any Deliveries Under This Contract After 05 31 2022 End Of Clause
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