Provision of Consultancy Services for Integrated Emergency Response IER Assessment 2020

Request for proposals are invited for Provision of Consultancy Services for Integrated Emergency Response IER Assessment 2020 Request for Proposal DRC DDG SOMALIA 10th September 2020 Request for Proposal No RFP NO SOM MGQ 20 RFP 004 Provision of Consultancy Services for Integrated Emergency Response IER Assessment 2020 Dear Sir Madam The Danish Refugee Council DRC DDG is a humanitarian non governmental non profit organization founded in 1956 that works in more than 30 countries throughout the world DRC DDG fulfils its mandate by providing direct assistance to conflict affected populations refugees internally displaced persons IDPs and host communities in the conflict areas of the world and by advocating on behalf of conflict affected populations on the basis of humanitarian and human rights principles In Somalia DRC DDG is providing relief and development services using a human rights framework aiming at supporting IDPs returnees and host communities affected by conflict and natural disasters Currently the main sectoral programs include Food Security and Livelihoods NFI Shelter WASH and Infrastructure Protection and Advocacy Community Driven Recovery and Development as well as Emergency Response Danish Demining Group DDG is a specialized unit within DRC which implements mine action and armed violence reduction AVR programs DDG s mandate is to create a safe environment free from armed violence and the remnants of conflict and DDG does this via a programmatic focus on four key sectors Security Systems Reform Small Arms and Light Weapons SALW management Mine Action and Conflict Management The Danish Refugee Council DRC Somalia Programme with funding from DANIDA invites consultancy firms and individuals for provision of consultancy services for integrated emergency response IER assessment 2020 I TENDER DETAILS The Tender details are as follows Line Item Time date address as appropriate 1 RFP published 15th September 2020 8 30 AM EAT 3 Closing date for clarifications 20th September 2020 4 30 PM EAT 4 Closing date and time for receipt of Tenders 22nd September 2020 4 30 PM EAT 5 Tender Opening Location DRC DDG Mogadishu Somalia 6 Tender Opening Date and time 23rd September 2020 1 1 00 AM EAT PLEASE NOTE NO PROPOSAL WILL BE ACCEPTED AFTER THE ABOVE CLOSING TIME AND DATE II SELECTION AND AWARD CRITERIA The criteria for awarding contracts resulting from this Tender is based on best value for money For the purpose of all tenders DRC defines best value for money as Best value for money should not be equated with the lowest initial proposal option It requires an integrated assessment of technical organizational and pricing factors in light of their relative importance i e reliability quality experiences and reputation past performance cost fee realism delivery time reasonableness need for standardization and other criteria depending on the item to be procured For all proposals deemed technically compliant as per the specification stipulated in Annex A Terms of Reference DRC will give a weighted combined technical and financial score The weighted score will determine the contract award Please note that proposals shall respond to all criteria or their proposal may be disqualified A Administrative Evaluation A proposal shall pass the administrative evaluation stage before being considered for technical and financial evaluation Proposals that are deemed administratively non compliant may be rejected Documents listed below shall be submitted with your proposal Administr ative criteria criteria Instructions Weighting in administrative evaluation Pass 5 Fail 1 1 Legality documents i e Valid trade licenses from Mogadishu Hargeisa and Puntland or the federal government of Somalia All registration letters must be valid and up to date Pass Fail 2 Annex A DRC Bid Form Technical bid and Financial bid Bids in separate envelopes Technical Financial Bids For Email submissions technical financial bids should be sent via different email as indicated below Pass Fail 3 Tender Envelopes For Email submissions Tender subject should be clearly specified tender details and reference Sealed clearly marked with company details stamped Pass Fail 4 Annex B Tender and Contract Award Acknowledgment Certificate Complete ALL sections in full sign stamp and submit Pass Fail 5 Annex C DRC General Conditions of Contract for the Procurement of Goods or Services Special Conditions of Contract Construction Contract Complete ALL sections in full sign stamp and submit Pass Fail 6 Annex D Supplier Code of Conducts Complete ALL sections in full sign stamp and submit Pass Fail 7 Annex E Supplier Profile and Registration Complete ALL sections in full sign stamp and submit Pass Fail B Technical Evaluation To be technically acceptable the proposal shall meet or exceed the stipulated requirements and specifications in the RFP A Proposal is deemed to meet the criteria if it confirms that it meets the conditions procedures and specifications in the RFP without substantially departing from or attaching restrictions with them If a proposal does not technically comply with the RFP it will be rejected The technical criteria for this RFP and their weighting in the technical evaluation are Technical criteria Technical criteria Weighting in technical evaluation Total 100 1 Proof of past experience i e reports purchase orders service contracts recommendation letters Minimum 3 copies 30 2 Technical proposal addressing all the technical requirements summarizes understanding of the TOR methodology and tools to be used 30 3 Annex A DRC Bid Form Technical bid and Financial bid duly filled signed and stamped with reasonable lead time 10 4 A suitability and capacity statement of purposed team including CV of participating consultant with details of qualifications and experience Minimum 2 CVs Minimum 3 years of experience with academic qualification of master s degree Minimum 6 years of experience with academic qualification of Bachelor s degree may be accepted in lieu of the Master s degree 10 5 Work plan clearly indicating the activity schedule with clear timeframe 30 days time frame 10 6 Proof of companies capacity i e Financial Bank Statement 1 year statement 1st September 2019 to 31st August 2020 10 Total Technical evaluation weighting scores 100 C Financial Evaluation All proposals that pass the Technical Evaluation will proceed to the Financial Evaluation Proposals that are deemed technically non compliant will not be financially evaluated III TENDER PROCESS The following processes will be applied to this Tender Tender Period Tender Closing Tender Opening Administrative Evaluation Technical Evaluation Financial Evaluation Contract Award Notification of Contract Award IV SUBMISSION OF PROPOSALS Bidders are solely responsible for ensuring that the full proposal is received by DRC in accordance with the RFP requirements prior to the specified date and time mentioned above DRC will consider only those portions of the proposals received prior to the closing date and time specified The following documents shall be contained with the bid Technical Proposal Proof of past experience Similar assignments undertaken Minimum 3 copies Technical proposal addressing all the technical requirements summarizes understanding of the TOR methodology and tools to be used Annex A DRC Bid Form Technical bid and Financial bid CV of participating consultant with details of qualifications and experience Minimum 2 Work plan clearly indicating the activity schedule with clear timeframe Proof of companies capacity i e Financial Bank Statement 1 year 2019 2020 Legality documents i e Valid trade licenses from Hargeisa Baidoa Mogadishu or the federal government of Somalia Annex E Supplier Profile and Registration Annex B Tender and Contract Award Acknowledgment Certificate Annex C DRC General Conditions of Contract for the Procurement of Goods or Services Special Conditions of Contract Construction Contract Annex D DRC Supplier code of conducts Financial Proposal Annex A DRC Bid Form Technical bid and Financial bid Proposals not received before the indicated time and date as set forth on page 1 or delivered to any other email address or physical address will be disqualified Proposals submitted by mail or courier is at the Bidder s risk and DRC takes no responsibility for the receipt of such proposals Bidders are solely responsible for ensuring that the full proposal is received by DRC in accordance with the RFP requirements A Submission A Hard Copy All applications should be put in one envelope and submitted in hardcopy and addressed to DRC Mogadishu Office oThe Financial Proposal shall only contain the financial details ITB No SOM MGQ 20 RFP 004 FINANCIAL BID Bidder Name oThe Technical Proposal shall contain all other documents required by the tender as mentioned in section A Administrative Evaluation but excluding any pricing information ITB No SOM MGQ 20 RFP 004 TECHNICAL BID Bidder Name Both envelopes shall be placed in an outer sealed envelope addressed and delivered to No SOM MGQ 20 RFP 004 B Email submission Bids can be submitted via DRC Somalia Tender mailbox Tenders SOM drc ngo Separate mails shall be sent to include Technical Proposals inclu

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Global Tender Document	Tender Notice