Provision of Custody Services to the Global Fund Provident Fund

Request for proposals are invited for Provision of Custody Services to the Global Fund Provident Fund Request for Proposals RFP TGF 20 057Provision of Custody services to the Global Fund Provident FundThe Global Fund to Fight AIDS Tuberculosis and Malaria the Global Fund invites proposals for the above Project This RFP contains the following attachments and annexes Attachment A Terms of ReferenceAttachment B Proposal and Evaluation CriteriaAttachment C Cost proposalAttachment D COI definition and provisionsAttachment E The Global Fund Standard Terms and Conditions for Purchase of ServicesThis RFP is in line with and subject to the following documents The Global Fund s Procurement Regulations 2017 as amended from time to time https www theglobalfund org en business opportunities The Global Fund s Request for Proposal Solicitation Rules 2015 as amended from time to time The Global Fund Terms and Conditions of Purchase of Services 2018 as amended from time to time which will also be an integral part of any contract resulting from this solicitationThe Policy on Ethics and Conflict of Interest for Global Fund Institutions 2002 as amended from time to time https www theglobalfund org en policies guidelinestemplates governance policies The Code of Conduct for Suppliers 2009 as amended from time to time The Sanctions Panel Procedures Relating to the Code of Conduct for Suppliers 2014 as amended from time to time Submitting a proposal in response to this RFP constitutes an acceptance of the terms indicated herein and of the terms of each of these documents and the Global Fund reserves the right to reject the proposal of any entity or individual as the case may be that fails or refuses to comply with or accept such terms This RFP shall not be construed as a contract or a commitment of any kind This RFP in no way obligates the Global Fund to award a contract nor does it commit the Global Fund to pay any costs or expenses incurred in the preparation or submission of proposals Option to Extend The Global Fund intends to award a contract s for the period specified in this RFP The Global Fund may subject to the agreement of the parties extend the se contract s for an additional period up to two times the period stated in this RFP or any fraction of that time The se contract s may be extended subject to good performance on the part of the Supplier the availability of funds and the needs of the Global Fund TGF Sourcing Application1 For audit and efficiency purposes this RFP process is being managed electronically and bidders are required to submit their proposals in the following URL for Sourcing Application https access theglobalfund org 2 Please use the attached Guidance Notes SUPPLIER INSTRUCTION How to respond to a Request For Quotation RFQ s 3 Proposals must be submitted in TGF Sourcing Application and received by the Global Fund by the RFP Closing Time and at the RFP Closing Date all as indicated in the above RFP Information Table 4 In case you do not have a Supplier Id in TGF Sourcing Application please send an email to alan taylor theglobalfund org with the following title in the subject TGF 20 057 Request for login user id creation in TGF Sourcing iSupplier portal Put your organization name 5 Unless otherwise indicated proposals shall be submitted in pdf and should be divided in two separate folders one containing your cost proposal and one containing your technical proposal The subject line of your attachment must be labelled as follows TGF 20 057 Your organization name technical proposal TGF 20 057 Your organization name cost proposal6 All communications with regard to this RFP shall be in writing and sent through the TGF Sourcing Application platform using the online discussion as indicated in the above RFP Information Table 7 Any communication between a Bidder and the Global Fund regarding this RFP which is not through the designated channel https access theglobalfund org shall invalidate such Bidder s proposal to this RFP Attachment AStatement of WorkBackground HistoryThe Global Fund Provident Fund GFPF was set up in January 2009 forthe exclusive purpose of providing retirement death and disabilitybenefits for employees of the Global Fund and their qualifyingdependents and beneficiaries It has been established as an employeesavings scheme for retirement based benefits where the end benefitprovided is the cash balance contributions and any interest accrued Funding covers retirement and financial support in the event of the deathor disability of a member StructureThe Provident Fund is not established as a separate legal entity from TheGlobal Fund The Provident Fund therefore shares all the privileges andimmunities that are enjoyed by The Global Fund itself under the terms ofits Headquarters Agreement with the Swiss Federal Council and otherlaws and any other similar agreements or arrangements that may be ineffect from time to time These privileges and immunities exempt theProvident Fund and its assets from inter alia taxation and pensionregulations in Switzerland and other applicable countries However the Provident Fund assets are segregated from all other assetsof The Global Fund and are restricted for use wholly and exclusively forthe stated purpose of Provident Fund in accordance with rules andprocedures established for its operation The assets of the GFPF are currently deposited with a custodian bank FinancialsThe Provident Fund s liability is denominated in CHF which is theProvident Fund s reference currency A majority of investments are CHFdenominated or hedged into CHF The value of Provident Fund s assets iscurrently about CHF 180m at year end 2019 invested through acustodian bank in 8 investment funds in the following asset classes sovereign and corporate bonds global equities real estate and emergingmarket debts In addition the Provident Fund maintains a cash balancein CHF Scope ObjectiveThe custodian bank will hold the Provident Fund investments ininvestment funds and provide related services Tasks The Provident Fund is attempting to identify a bank that hasthe ability to provide the below services as part of globalcustody services Custody services1 Transaction and holding of main asset classes jurisdictions andtypes of securities provide any restrictions 2 Investment in funds share classes with special tax status3 Provision of segregated account for situations where omnibusaccount is not possible Cash management1 Cash management and payment services2 Ability to operate in multiple currencies3 Online banking platform E banking separate from investmentreporting capability 4 Conditions on CHF balances and balances in other currencies including applicable interest5 SWIFT connectivity for payments and reporting throughFileAct XML6 Other cash management and payments services including multicurrency capabilities zero based account ZBA Reporting1 Standard reporting capability for pension funds performancereporting performance attribution transactions compliancewith SAA parameters2 Online reporting tool s 3 Sustainability reporting4 Cost reporting TER etc 5 Ability to report on underlying securities in investment funds describe range and asset classes of funds included look through 6 Reporting in CHF7 Tax reporting including tax matters within investment funds and preparation of tax reclaim if applicable 8 Ability to customize reporting according to client needs Transition1 Transfer of securities from the existing custodian2 Transfer of historical transaction data and financial performancesince 1 January 2015Innovation1 The Global Fund is looking for an innovative and flexible solutionto its current and future requirements The bidder is encouragedto supply additional information and ideas relating to The GlobalFund requirements in a separate appendix Relationship and quality management1 Dedicated relationship manager with systematic backup2 Dedicated trading transaction deskRisk management1 Financial risk management rating and capitalisation2 Operational risk management3 Segregation independence of custody services and other bankservicesLegal1 Ability to accommodate the Global Fund s specific legal statusand activities in the international sphere operating in a largenumber of jurisdictions 2 Recognition of the Global Fund s legal status as an internationalorganisation and the resulting privileges and immunities asreflected in mandatory key terms and conditions of contract3 Ensuring tax exemptions accorded to the Global Fund by relevantstates are reflected in transaction structures consistent with itsprivileges and immunitiesProposal The proposal should include the following information OrganisationA Description of custodian s bank characteristics legalentity jurisdictionB Company backgrounds and area of business andstatements of accounts for previous fiscal years or annualreports C Provide a brief history of the bidders involvement in theglobal custody business D Recent or anticipated organization changes such aschanges in ownership restructuring or personnelreorganizations E Identify any services you are unable to perform F Identify any potential conflict of interest issues your firmwould have in servicing The Global Fund Disclose anyrelationship you have or have had with any The GlobalFund Board member consultant or employee and identifyand explain how your company manages conflicts ofinterest If there are no conflicts of interest please state G List any ongoi

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Global Tender Document	Tender Notice