Expression of Interest are invited for 5 Year Contract for Provision of Maintenance of Specialized Archiving ServicesDeadline 31 Jul 2020 00 00 0 00The Contractor will be able to provide the following services a Arrangement and description of hardcopy records The arrangement and description of UN archives will follow the ISAD G standard While processing the Contractor must also appraise re house in accordance with ARMS guidelines and perform security screening in accordance with UN policy ARMS expects to select approximately 500 linear feet of hardcopy archival records annually however this volume could change depending on resources The arrangement and description of hardcopy records will be performed consistently i e on a full time basis by at least one processing archivist throughout the contract period b Processing digital records ARMS has born digital records to be appraised arranged described and preserved in a range of digital file formats from common Microsoft Office Suite files and digital audiovisual formats to email accounts and databases These records are found on various media including backup tapes eternal hard drives and other removal media as well as in file shares and content management systems The Contractor is required to process them in accordance with best practices and international standards including assessing appraising arranging describing and preserving the born digital and or digitized records Processing digital records will be only performed upon request during the contract period c Digitizing hardcopy records ARMS has an active digitization programme for its archival paper and photographic records which date from 1940s to the present The condition of these records varies greatly The Contractor is required to provide personnel capable of digitizing said materials upon request Digitizing hardcopy records will be only performed upon request during the contract period d Other records and archives management services The Contractor is required to provide other services that may be expected of records and archives management professionals upon request e g develop and or apply retention schedules archival appraisal effect disposition of UN records support and or manage the movement of records and archives to different repositories
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