Maintenance Repairs Spare Parts Services

Request for proposals are invited for Maintenance Repairs Spare Parts Services of Plan International Liberia s Vehicles 1 Introduction Plan International LiberiaPlan International is a leading girls and children s rights organization Plan strives for a just world that advances children s rights and equality for girls We motivate our people and partners to empower children young people and communities to make vital changes that tackle the root causes of discrimination against girls exclusion and vulnerability drive change in practice and policy at local national and global levels through our reach experience and knowledge of the realities children face work with children and communities to prepare for and respond to crises and to overcome adversity support the safe and successful progression of children from birth to adulthoodPlan operates in 77 countries around the world It brings its support to millions of children their families and communities mainly in Africa Asia Middle East and South America It implements projects in the Health Water and Sanitation Education Child Protection Sustainable Livelihood and cross cultural communication Child sponsorship forms the basis of our work with children Worth to mention Plan International global ambition is to support 100 million girls learn lead decide and thrive As part of its commitment to support Plan International Federation reach 100 million girls so to Learn Lead Decide and Thrive Plan International Liberia has developed a new country strategy which will for the next five years 2019 to 2024 focus on reaching 600 000 marginalized girls and children all over the country with a strong commitment to work with partners at various levels to put an end to violence against girls and young women including Child Early Forced Marriage and Female Genital Mutilation FGM and other norms and practices that hinder their development and empowerment Plan International Liberia is committed to ensuring that Child Protection and Youth Safeguarding Gender Transformative programming and Influencing are key and an integral part of all its work in the country Basic Information and EssentialBackground Plan International Liberia has nineteen vehicles that travel to fifteen counties around Liberia on program implementation mission Plan International Liberia is therefore sourcing for a qualified garage to provide routine service A B C including repair work toe services and preventive maintenance for her vehicles with descriptions as fisted below DESCRIPTIONQUANTITYMODELTYPETo Ota Land Cruiser13HZJ76LHARD TOPToyota Land Cruiser2HZJ79LDC PICK UPTo Ota Land Cruiser1VDJ200LSTATION WAGONToyota Hilux1HILUX D4DDC PICK UPTo ota PRADO2LJl SOLSTATION WAGONScope of work1 A Service every 5 000 Kilometers covered from start of service 2 B Service every 10 000 Kilometers covered from service A kilometer 3 C Service every 1 5 000 Kilometers covered from service A kilometer 4 Preventive maintenance conduct complete assessment for vehicle at every service is conducted Check Prop Shaft condition clearance in four wheels spring condition bushings condition clean transmission vent pipes transmission oil condition and any other check 5 Toe Service Respond to every breakdown and toe vehicle should the need be from point of breakdown to Monrovia Timeframe and Scope of Contract The contract is for the period of two years July 1 2020 to June 30 2022 An initial six months contract July 1 2020 to December 31 2020 will be issued to assess garage s performance after which the contract will be extended for the full period or terminated if the service provider has not met Plan Standard of vehicle maintenance repair A Successful Service provider who will provide a quality quote to PIL in terms of cost and Servicing quality may be granted a two year contract after passing the first initial six months successfully as mentioned in this TOR Responsibilities of the service Providers All Service Providers Are Expected to Submit the following documents Provide quality repair maintenance services and genuine spare parts for vehicle according to manufacturer standard and requirement or Price list for the following Vehicle Spare Parts Proven experience for more than 7 years in performing similar task from other International Organization NGOs 10points Copy of valid business registration 7Points Valid task clearance 7 Points Article of Incorporation 5points At least Four Letters of recommendation from previous International NGOs that you have previously worked for 7 Points At least four References with their full contact and email addresses that will attest the quality of service that you provide 5points Submit at least 211 spare parts list and price for each spare part valid for one year July 1 2020 to June 30 2021 For the vehicle categories mentioned in the table above The issuance of spare part list to service providers will resume from May 15 2020 and will end on the 27th of May 2020 30 points The service providers in return will insert the various prices of spare parts given to them by Plan for the various categories of vehicles Present all quotes in sealed hard copy addressed to the Country Director 3 points Plan International Liberia Behind Zone 3 Police Station Congo the desk of the Receptionist into the tender box All service providers must have the following equipment and more alignment machines lifting jar at least two pieces nozzle calibration machines oil changing machines air compressors and spacious site for carrying out the work 26 Points Deadline for Submission of proposal June 8 2020 before 4 30PMPlan International Liberia Principles of Supplies and Service Policies GENDER EQUALITY AND INCLUSION POLICYPlan International and the Service provider Supplier believe that gender equality is central to achieving our vision for change a world in which all children both girls and boys realize their full potential in societies that respect people s rights and dignity Both child rights and gender equality are equally important to Plan Plan s commitment to gender equality means that we work with girls and with boys with women and with men in order to achieve equal rights and equal opportunities for all Therefore Plan International Liberia and Service Provider Supplier ensures that gender equality is promoted in all our programs and across our offices staff contractors and partners Ref Gender Equality and Inclusion June 2017 CHILD AND YOUTH SAFEGUARDING POLICYPlan a Child Cantered Community Development CCCD Organization strives for a just world that advances children s rights and equality for girls In doing our work we engage people and partners and work with children and young people We are fully committed to providing a safe protective and supportive environment for all children and young people and intend that their welfare will at all times be the paramount consideration As such Plan International Liberia and the Service Provider Supplier are committed to safeguarding children and young people and thus strictly abides by its Child and Youth Safeguarding Policy at all times Partnerships and contractual relationships with Plan are based primarily on the assurances that in all projects and programs both parties will safeguard Children and Young people from all forms of violence and abuse In this contract Plan International Liberia and Service Provider Supplier therefore fully recognizes this view and shall conform to all the values herein referred to In turn will fully support the Child and Youth safeguarding values and policies of Plan Ref SCYP November 2017 The Service Provider Supplier acknowledges that it has received a copy of and has read and understood Plan s Child and Youth Safeguarding Policy contained in Schedule 1 the Child and Youth Safeguarding Policy and the supporting and briefing materials describing Plan s commitment to Child and Youth Safeguarding a Plan International Liberia and the Service Provider Supplier shall and shall ensure that any sub contractor or sub grantee of it in relation to this Agreement the Relevant Party shall at all times and in all circumstances abide by the Child and Youth Safeguarding Policy during the term of this Agreement b The Service Provider Supplier represents and warrants that neither it nor any Relevant Party nor any of its directors employees or consultants has been involved or is suspected or has ever been suspected of involvement in an incident of abuse of a child or children whether as described in the Child and Youth Safeguarding Policy or otherwise in such a way that compromises or compromised the safety of a child or children c If at any time during the term of this Agreement it comes to the attention of the Partner or any Relevant Party that the Partner or any Relevant Party has been involved or is suspected or has ever been suspected of involvement in an incident of abuse of a child or children whether as described in the Child and Youth Safeguarding Policy or otherwise in such a way that compromises or compromised the safety of a child or children then d The Service Provider Supplier shall immediately and at the latestwithin 12 hours of becoming aware report such incident orsuspicion to its contact at Plan as specified in this Agreement ande The Service Provider Supplier shall immediately remove anyRelevant Party or person to whom the report relates from any workor contractual relationship with Plan f Any breach of this Clause and or the Child and Youth SafeguardingPolicy shall constitute a material breach of this Agreement and shallentitle Plan in i

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