Project Vehicles

Quotation are invited for Project Vehicles RFQ Project VehiclesLand O Lakes Venture37Land O Lakes Venture37 is a 501 c 3 nonprofit helping communities around the world build economies by strengthening agriculture from farm to fork helping businesses grow and linking farmers to markets Since our start in 1981 we have been leveraging nearly 100 years of expertise in dairy animal nutrition crop inputs and agricultural insights from our close affiliate Land O Lakes Inc a farmer owned agribusiness committed to fulfilling its purpose of feeding human progress Website http www landolakes orgREQUEST FOR QUOTATION RFQ Land O Lakes Venture37Rwanda Orora Wihaze ProjectFunded by USAIDRFQ Number ROW 2020 PROC 0009RFQ Title Project VehiclesDate Issued 1st June 2020 Issuing Office Kigali Rwanda Closing Date 5 00 PM on 15 June 2020Quotations received after the closing date time mentioned may be rejected Land O Lakes Venture37 seeks quotes for two SUV type 4 wheel drive vehicles for use in the implementation of Orora Wihaze project in Rwanda The details of the requirements and the terms and conditions for the procurement are given below 1 Item and Quantity Two SUV type 4 wheel drive vehicles as specified in Annex 1 2 Delivery and installation point Bidder should quote delivery costs to Kigali Rwanda 3 Technical specifications Equipment should be in factory new condition as per specifications seen in Annex 1 Bids that do not meet the minimum requirements will not be evaluated 4 Conformity with Technical Specifications TermsYour quote should be for one option only conforming to the attached specifications and suited to Rwandan conditions A fully illustrated set of technical literature for the vehicles and equipment should be forwarded along with the offer Country of manufacture year of manufacture and make and model vehicle must be specified Source country which means the country in which the item is available for sale If the vehicle is not available in Rwanda then the source country is the country from which the item is shipped to its destination in Rwanda This must be clearly identified Supplier s facilities in Rwanda and the availability and location of in country service and maintenance support facilities as well as the availability of spare parts should be clearly stated 5 Cost breakdown Unit price of each vehicle delivered in Kigali Total price to point of delivery in Kigali including transportation and any relevant customs feesPrices should be VAT Excise and Import TAX exclusive relevant documents to be obtained 6 Price Price quoted at midrate on delivery date must be net less any discount offered and should include costs of transportation to specified delivery point Clause 2 7 ValidityPrices offered in the quotation must be firm and valid for 90 days from the closing date of the RFQ No increase in price will be considered after the closing of the RFQ 8 Delivery Date The 4 wheel drive vehicles are expected to be delivered within 30 days If the vehicle is not available in stock the state expected availability 9 InspectionRwanda Orora Wihaze program staff will inspect the vehicle prior to delivery and acceptance 10 VAT TaxesRwanda Orora Wihaze can provide a reference to VAT exemption All other applicable taxes duties levies export clearances licenses in the country of origin loading etc shall be borne by the supplier 11 PaymentPayment will be made within 30 days from the date of receipt of items subject to installation and inspection and receipt of all supporting documents delivered in good order by the seller 12 Guarantee WarrantyThe supplier shall provide the schedule of warranty guarantee against any all defects in workmanship and materials 13 Bid Evaluation Criteria Award will be made to the supplier with the highest scoring responsive and responsible bid that meets all the terms and conditions of this solicitation Supplier s bids will be evaluated based on the following criteria Price 50 Delivery 20 Warranty 20 Reliability Dependability Serviceability 10 Note The offeror should demonstrate the ability to facilitate customs and tax exoneration per USG agreement in Rwanda and the Orora Wihaze project s tax exoneration documentation which will be provided by Venture37 when appropriate 14 Right to Cancel Solicitation and Reject Offers We reserve the right to accept or reject any offer or cancel or reissue this RFQ without assigning any reason 15 Submission of Quotation Email quotations should indicate the RFQ number and title in the subject line a Supplier s name and address and b RFQ No ROW 2020 0009 Vehicles c Offers should be addressed to Via email or hard copy To Land O Lakes Venture37 Rwanda Orora Wihaze Golden Plaza Kacyiru Gasabo KG 546 Street 1 Kigali Rwanda Attn Procurement Team Email ProcurementROW LandOLakes orgOr submit a hard copy to our office Golden Plaza Kacyiru Gasabo KG 546 Street 1Quotation should consist of Your offer Copy of this RFQ and the specifications Annex 1 duly signed andComplete technical literature for each vehicle quoted including specifications and any other important details about the product 16 Expenses relating to the submission of quotationIssuance of this RFQ in no way obligates Land O Lakes Venture37 Rwanda Orora Wihaze to award a contract or purchase order and bidders will not be reimbursed for any costs associated with the preparation of this bid All preparation and submission costs are at the bidder s expense 17 Confirmation Please acknowledge receipt of this RFQ and indicate your intention to bid ATTACHMENTS Annex 1 SpecificationsAnnex 1 SpecificationsVehicles 4x4 SUV enclosed bodyQuantity2Manufacturer Year of Manufacture Make and ModelSupplier to DesignateGearbox5 speed manual gear dual rangeEngine horsepowerDesignateBrakes front rearABS preferred or disc drumNumber of doors5Seats front rear5 to 7 seatsSeats materialDesignateFuel tank size and fuel80 litres minimum dieselKey FeaturesEngine and Chassis Exterior Cyclone type air cleaner with snorkel Fuel sedimenter with fuel filter Fuel tank and transfer box protection Body rust protection Manual free wheel hubs Rear step bumper Rear towing eye x1 Side steps Swing out type back doorInterior Front headrest Seat belts on all seats One touch 2 4WD selector Sliding and reclining driver and passenger seats AirbagsAccessories to be included Heavy Duty Bulbar including front bumper 1 kg Fire Extinguisher High Lift jack 120cm high lift jack base Rear bumper with high lift jack points Radio CD player Tow rope 3000kg capacity Lap type seatbelts on back bench seats Comprehensive Toolkit Comprehensive First Aid Kit Owner s manual in English languageWarranty Indicate the length of the warranty period and itemize the parts and services covered Delivery Time Indicate a firm date to effect delivery to the designated point KigaliReliability Rating Indicate product rating for Reliability Dependability and Serviceability

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Global Tender Document	Tender Notice