Roster of Mixed Migration Centre Specialists

Tender Detail

30329647
RFP DK CPH 2020 004
Yes Other Funding Agencies
Roster of Mixed Migration Centre Specialists
ICB
Western Europe
European Union
24-06-2020

Work Detail

Request for proposals are invited for Roster of Mixed Migration Centre Specialists Danish Refugee Council HQBorgergade 10 3rd floor1300 CopenhagenDENMARKDate 11 05 2020Invitation to Bid No RFP DK CPH 2020 004 Roster of Mixed Migration Centre SpecialistsDear Sir Madam The Mixed Migration Centre is a global network consisting of seven regional hubs and a central unit in Geneva engaged in data collection research analysis and policy development on mixed migration All hubs within the MMC network regularly work with consultants independent consultants and or consultancy companies to conduct specific research assignments on mixed migration as well as for editing and graphic design of publications To fast track procurement processes and ensure access to highly qualified professionals experts on mixed migration and editors and graphic designers MMC aims to establish a roster of Mixed Migration Centre specialists Therefore the DRC requests you to submit technical and financial bid s for the supply of the service s listed on the attached Annex A Statement of Works I TENDER DETAILSThe Tender details are as follows LineItemTime date address as appropriate1ITB published28 May 20202Closing date for clarifications11 June 20203Publication of Q A s 12 June 20204Closing date and time for receipt of Tenders24 June 2020 13 00 Local Copenhagen Time5Tender Opening LocationBorgergade 10 3rd floor1300 CopenhagenDENMARK please note a public bid opening might not be held due to the Covid 19 measures on social distancing 6Tender Opening Date and time 25 June 2020 13 00 Local Copenhagen TimePLEASE NOTE NO BIDS WILL BE ACCEPTED AFTER THE ABOVE CLOSING TIME AND DATEII IMPORTANT INFORMATION REGARDING THIS ITB Selected consultants that are qualified based on the criteria set out in this Statement of Works will sign a Purchase Agreement with DRC for a duration of 24 months initially with the possibility of two extensions of 12 months each Once there is a specific assignment DRC will reach out to rostered consultants for a price confirmation and potentially submission of a detailed technical proposal for the specific assignment upon which DRC will chose which out of the rostered consultants that will be contracted The Purchase Agreement does not bind DRC to sign a contract for a specific assignment This roster will be exclusive to the MMC network and all its regional hubs in Amman Bogota Copenhagen Dakar Geneva Nairobi Tunis and Yangon This tender is divided into 3 LOTs DRC may choose to cancel the agreement if deemed necessary Price offers for each LOT will be submitted on an hourly and daily basis clearly indicating the region s bidding for Bidder s interested to submit quotations for more than one LOT are requested to reply to Bidders Questionnaire Annex G for each LOT separately Bidders are requested to separate their financial bid Annex A2 from the technical documentation requested for each LOT The awarded criteria break down percentage can be found in Annex H Technical data form III SELECTION AND AWARD CRITERIAThis tender will be awarded to all cost competitive and technically compliant bids according to the evaluation of technical and financial submissions The technical evaluation criteria are as per the specifications stated in Annex A and Annex H A Administrative EvaluationA bid shall pass the administrative evaluation stage before being considered for technical and financial evaluation Bids that are deemed administratively non compliant may be rejected Documents listed below shall be submitted with your bid Annex DocumentInstructions 1AStatement of WorksReference Document2A2Financial BidComplete ALL sections in full sign and submit3BTender and Contract Award Acknowledgement CertificateComplete ALL sections in full sign and submit4HTechnical Data Form Reference document for necessary documentation to be submitted per LOT 5ESupplier Profile and Registration Form Complete ALL sections in full sign and submit6GBidder questionnaireComplete ALL sections in full sign and submit for each LOT separatelyB Technical Evaluation To be technically acceptable the bid shall meet or exceed the stipulated requirements and specifications in the ITB A Bid is deemed to meet the criteria if it confirms that it meets all mandatory conditions procedures and specifications in the ITB without substantially departing from or attaching restrictions with them If a Bid does not technically comply with the ITB it will be rejected The technical criteria are stipulated in Annex A Statement of Works and Annex H Technical Data Technical Bids that do not match mandatory criteria per Lot may be rejected and excluded from Financial Evaluation C Financial EvaluationAll bids that pass the Technical Evaluation will proceed to the Financial Evaluation Bids that are deemed technically non compliant will not be financially evaluated IV TENDER PROCESSThe following processes will be applied to this Tender Tender Period Tender Closing Tender Opening Administrative Technical Evaluation Financial Evaluation Contract Award Notification of Contract AwardV SUBMISSION OF BIDSBidders are solely responsible for ensuring that the full bid is received by DRC in accordance with the ITB requirements prior to the specified date and time mentioned above DRC will consider only those portions of the bids received prior to the closing date and time specified All responsive Bids shall be written on the DRC Bid Form Annex A 2 The following documents shall be contained with the bid Tender Contract Award Acknowledgment Certificate Annex B and if required the Supplier Profile and Registration form Annex E plus any other documents required as mentioned in section A ADMINISTRATIVE EVALUATION Bids not received before the indicated time and date as set forth on page 1 or delivered to any other email address will be disqualified Bids submitted by email is at the Bidders risk and DRC takes no responsibility for the receipt of such Bids Bidders are solely responsible for ensuring that the full Bid is received by DRC in accordance with the ITB requirements A Email submission Bids can be submitted by email to the following dedicated controlled secure email address tender drc ngo When Bids are emailed the following conditions shall be complied with The ITB number shall be inserted in the Subject Heading of the email Separate emails shall be used for the Financial Bid and Technical Bid and the Subject Heading of the email shall indicate which type the email containsoThe Financial Bid shall only contain the financial bid form Annex A 2oThe Technical Bid shall contain all other documents required by the tender as mentioned in section A Administrative Evaluation but excluding any pricing information Bid documents required shall be included as an attachment to the email in PDF JPEG TIF format or the same type of files provided as a ZIP file Documents in MS Word or excel formats will result in the bid being disqualified Email attachments shall not exceed 4MB otherwise the bidder shall send his bid in multiple emails Failure to comply with the above may disqualify the Bid DRC is not responsible for the failure of the Internet network server or any other hardware or software used by either the Bidder or DRC in the processing of emails DRC is not responsible for the non receipt of Bids submitted by email as part of the e Tendering process VI SUBMISSION OF SAMPLES N AVII COMPLETION OF BID FORMA Prices QuotedTo all competitive bids per LOTB CurrencyThe currency of the Bid shall be in Danish Crone DKR No other currencies are acceptable C LanguageThe Bid Form and all correspondence and documents related to this ITB shall be in English D PackagingN AE OriginN AF PresentationBids should be clearly legible Prices entered in lead pencil will not be considered All erasures amendments or alterations shall be initialed by the signatory to the Bid Do not submit blank pages of the Bid Form and or schedules which are unnecessary for your offer All documentation shall be written in English All Bids shall be signed by a duly authorized representative of the Bidder G Split AwardsDRC reserves the right to split awards H Validity PeriodBids shall be valid for at least the minimum number of days specified in the ITB from the date of Bid closure DRC reserves the right to determine at its sole discretion the validity period in respect of Bids which do not specify any such maximum or minimum limitation VIII ACCEPTANCEDRC reserves the right at its sole discretion to consider as invalid or unacceptable any Bid which is a not clear b incomplete in any material detail such as specification terms delivery quantity etc or c not presented on the Bid Form and to accept or reject any amendments withdraws and or supplementary information submitted after the time and date of the ITB Closure IX AWARD OF CONTRACTSThis ITB does not commit DRC to award a contract or pay any costs incurred in the preparation or submission of Bids or costs incurred in making necessary studies for the preparation thereof or to procure or contract for services or goods Any bid submitted will be regarded as an offer made by the Bidder and not as an acceptance by the Bidder of an offer made by DRC No contractual relationship will exist except pursuant to a written contract document signed by a duly authorized official of DRC and the successful Bidder DRC may award contracts for part quantities or individual items DRC will notify successful Bidders of

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