Provision of Printing Services for Health Management Information Tools

Request for proposals are invited for Provision of Printing Services for Health Management Information Tools MALARIA ACTION PROGRAM FOR DISTRICTSREQUEST FOR PROPOSAL RFP FOR PROVISION OF PRINTING SERVICES FOR HEALTH MANAGEMENT INFORMATION TOOLSSPECIFICATIONS AND INSTRUCTIONS TO BIDDERSA Malaria Consortium Malaria Consortium is one of the world s leading non profit organisations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia Malaria Consortium works with communities government and non government agencies academic institutions and local and international organisations to ensure good evidence supports delivery of effective services providing technical support for monitoring and evaluation of programmes and activities for evidence based decision making and strategic planning The organisation works to improve not only the health of the individual but also the capacity of national health systems which helps relieve poverty and support improved economic prosperity Malaria Consortium is committed to obtaining a fair value for services received with a competitive price and timely delivery of the right quantities at the right quality Malaria Consortium received funding from USAID PMI and DFID to implement a five year project USAID s Malaria Action Program for Districts This project aims at preventing and controlling malaria illnesses and deaths in order to minimize the social economic effects of the disease among the overall population of Uganda and especially in children under five years of age The project started in August 2016 and is covering 52 districts with a total population of more than 13 million Malaria Consortium is the prime contractor for USAID PMI s Uganda s Malaria Action Program for Districts Subcontractors in the delivery of this contract are Jhpiego Banyan Global Communication for Development Foundation Uganda CDFU Deloitte Uganda Infectious Diseases Institute IDI and Infectious Diseases Research Collaboration IDRC Working with the Government of Uganda USAID s Malaria Action Program for Districts aims to ensure that malaria will no longer be the major cause of illness and death in the country and that families will have universal access to malaria prevention diagnostic and treatment interventions The success of this programme will also contribute to the reduction of under five mortality rate from all causes as a result of reduced malaria infection B Administrative Information1 It is the intent of this RFP to secure competitive proposals to select a printing agency to print Health management information systems tools for the USAID s Malaria Action Program for Districts MAPD project 2 Vendors shall submit sealed bids addressed to USAID S MALARIA ACTION PROGRAM FOR DISTRICTSAttention THE DIRECTOR FINANCE AND ADMINISTRATIONPlot 3 Katonga RoadNakasero Kampala UgandaBids must also be submitted in softcopy to tenders malariaconsortium org with the following reference inthe subject MAPD 003 2020 Printing services3 Bids must be received by Friday June 12th 2020 at 11 00 am Bidssubmitted after the deadline will NOT beaccepted 4 Questions must be sent by email to tenders malariaconsortium org with the following bid reference in thesubject MAPD 003 2020 Printing services Questions 5 Malaria Consortium shall notify the winning bidders in writing within seven working days of the bid opening Malaria Consortium is under no responsibility to release the identity or contract terms of the winning vendor 6 The submitted proposal shall include the following information Failure to supply all requested information orcomply with the specified formats will disqualify the bidder from consideration a Signature to confirm compliance with Malaria Consortiums Policies section F b Copy of business registration documents proof of legal operation in Uganda c Technical Proposal with the following detailsa Range and depth of company experienceb At least three relevant client reference for similar contractsc Relevant internal good practice policiesd Relevant insurancese Capacity and resources available to deliver including the relevant geographic areaf Specify timelines required to complete the jobg Acceptance of the proposed payment termsd Pricing proposal with total cost estimate for the products or services and including a full costbreakdown7 Malaria Consortium reserves the right to accept or reject any or all bids and to accept the bid deemed to bein the best interest of Malaria Consortium and is not bound to accept the lowest priced bid submitted 8 Malaria Consortium reserves the right to award contracts to multiple vendors if deemed to be in its bestinterest 9 The award criteria shall be based on the proposals overall response and value for money while taking intoconsideration donor and internal requirements and regulations The award will be determined by acommittee of Malaria Consortium employees Malaria Consortium RFP Page 3 of 1810 The successful vendor shall receive a one time contract for this specific activity only 11 The language for communications and required documents is English C Technical Requirements SpecificationsActivity Actual printed item Number of bookletsrequiredEnsure availability of toolsand commoditiesWeekly reporting HMIS 033B 1 000Monthly report HMIS 105 1 000VHT Quarterly report 2 250VHT Quarterly Household summary report 2 250Total 6 500Interested parties can view the sample hard copies from our offices on Plot 3 Katonga Road Nakasero Viewing the hard copies shall be from 28th May to 2nd June 2020 The Time for viewing shall be from 10 am to12pm on those days D Payment Terms12 Malaria Consortium will make payment 30 days after presentation of certificate of completion note signedwaybills Goods Received Notes and tax invoices 13 All payments shall be made in Uganda shillings by bank transfer within 30 days of receipt of validdocumentation14 The evaluation criteria as outlined in section E will be used to evaluate bids E RFP Evaluation Criteria15 For the proposal to be considered technically compliant the proposer must achieve a minimum score of 50 Proposals which do not meet the minimum score will be given no further consideration In addition clarityand completeness of presentation will be considered during the evaluation Pre selection criteria non adherence disqualifies a bid from further consideration Compliance with Malaria Consortiums Policies Section F Yes NoCopy of business registration documents proof of legal operation in the country Yes NoTechnical Criteria 80 Technical proposal detailing plan how the work will be executedMalaria Consortium RFP Page 4 of 18Proposed services products that demonstrate an understanding of Malaria Consortiums requirements 10 Demonstrated quality of the product or service 10 Range and depth of company experience 10 At least three relevant client reference for similar contracts 10 Relevant internal good practice policies 5 Relevant insurances 5 Evidence of approval from relevant authority registration with relevant regulatory body 5 Capacity and resources available to deliver including machinery and technical staff 15 Ability to deliver against the proposed delivery schedule 10 Financial Criteria 20 Acceptance of the proposed payment terms 5 Financial Competitiveness 15 F Declaration by the Bidder I we the Bidder hereby confirm compliance with the following which are attached to this RFP Malaria Consortium Terms and Conditions of Purchase Malaria Consortium s Anti Bribery Policy Malaria Consortium s Anti Fraud and Anti Corruption policy Malaria Consortium s Safeguarding policyI we also confirm that Malaria Consortium may in its consideration of our offer and subsequently rely on theinformation provided in this document I Name Title am authorized to representthe above detailed company and to enter into business commitments on its behalf Company Date G Sample tools for printingHMIS 033b HEALTHUNIT WEEKLY EPIDEMIOLOGICAL New edit 28 8 2019 pdfHMIS 097b VHTICCM QUARTERLY SUMMARY pdfHMIS 105 HealthUnit Outpatient Monthly Report pdf9 HMIS FORM097a QUARTERLY HOUSEHOLD SUMMARY docxMalaria Consortium RFP Page 5 of 18Malaria Consortium Terms and Conditions of Purchase1 Definitions and InterpretationThese terms and conditions Conditions form part of the contract between the supplier Supplier and Malaria Consortium theCustomer in relation to the purchase order Order the Order and the Conditions are together referred to as the Contract Terms nototherwise defined herein shall have the meaning given to them in the applicable Order 2 Quality and Defects2 1 The Goods and the Services shall as appropriate a correspond with their description in the Order and any applicable specification b comply with all applicable statutory and regulatory requirements c be of the highest quality and fit for each purpose held out by the Supplier or made known to the Supplier by the Customer d be free from defects in design material workmanship and installation ande be performed with the best care skill and diligence in accordance with best practice in the Supplier s industry profession or trade 2 2 The Customer including its representatives or agents reserves the right at any time without the provision of prior notice to audit the Supplier srecords inspect work being undertaken in relation to the supply of the Goods and Services and in the case of Goods to test them 3 Ethical Standards3 1 The Supplier shall observe the

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FileName	File Description
Global Tender Document	Tender Notice