Provision of Support to Employment Service Companies to Improve and Expand Their Services to Displaced Youth

Tender Detail

30134706
NRC HRT 2020 001
Yes Other Funding Agencies
Provision of Support to Employment Service Companies to Improve and Expand Their Services to Displaced Youth
ICB
Southern Asia
South Asian Association for Regional Cooperation (SAARC)
08-06-2020

Work Detail

Request for proposals are invited for Provision of Support to Employment Service Companies to Improve and Expand Their Services to Displaced Youth Norwegian Refugee Council NRC REQUEST FOR PROPOSAL RFP Our reference NRC HRT 2020 001SUBJECT Provision of support to Employment service companies to improve and expand their services to displaced youthDear Mr MsFollowing your enquiry regarding the publication of the above mentioned invitation to tender please find enclosed the following documents which constitute the tender dossier Any request for clarification must be received by NRC in writing at least 5 working days before the deadline for submission of tenders NRC will reply to bidders questions at least 2 working days before the deadline for submission of tenders Costs incurred by the bidder in preparing and submitting the proposals will not be reimbursed We look forward to receiving your tender at the address specified in the Instructions to Bidders before 8th June 2020 at 16 00 hrs as stated in the procurement notice If you decide not to submit a tender we would be grateful if you could inform us in writing stating the reasons for your decision Yours sincerely NRC Logistics DepartmentThis RFP document contains the following This cover Letter Section 2 Bid Data sheet Section 3 NRC Request for Proposal general terms condition Section 4 Technical description of the Bid Section 5 Bidding form Section 6 Service Provision Schedule Section 7 Company Profile and Previous Experience Section 8 Service Description Pricing Proposal Section 9 Suppliers Ethical Standards DeclarationSections highlighted in green must be completed by the bidder SECTION 2Bid Data Sheet1 BACKGROUND DATAProvision of support to Employment service companies to improve and expand their services to displaced youth RFP Number NRC HRT 2020 001This RFP is issued by Norwegian Refugee Council NRC office in Afghanistan Any correspondence can be addressed to the following e mail address af procurement nrc no2 SCOPE OF SERVICEThe Contracts eligible for bidding are Country Location Service Description Afghanistan Herat Provision of support to Employment service companies to improve and expand their services to displaced youthPlease refer to the service specifications in section 43 SCHEDULE DEADLINE FOR SUBMISSIONThe deadline for submission of RFP is 16 00hrs on the 8th June 2020 Late bids will not be accepted DATE TIME RFP release 20th May 2020 10 00 Hrs Deadline for request for any clarifications from NRC 26th May 2020 16 00 Hrs Last date on which clarifications are issued by NRC 1st June 2020 14 00 Hrs Deadline for submission of tenders receiving date not sending date 08th June 2020 16 00 Hrs Tender opening session by NRC TBD TBDNotification of award to the successful tenderer TBD TBDSignature of the contract TBD TBD All times are in the local time of Afghanistan Kabul Please note all dates are provisional dates and NRC reserves the right to modify this schedule 4 MANNER OF SUBMISSION Complete sealed RFP documents shall be hand delivered at NRC Office located at Char Rahe Zaman Jan Square Jade e Arbab Zadaha Opposite of Alqeyas Higher education institute Herat Afghanistan not later than 16 00 Hrs on the due date indicated above 5 ASSESSMENT CRITERIAAward of the contract s will be based on the following Step 1 Administrative compliance checkBidders must provide evidence of the following for their bid to be considered compliant 1 Sections 5 9 completed signed and stamped2 Bidder has included a copy of their valid business licenceStep 2 Technical EvaluationA Technical Evaluation of all bids received will be conducted to shortlisted bidders Criteria that will be used to evaluate and score the bids are outlined in Section 3 Clause 25Step 3 Financial EvaluationPrice in comparison to NRC established expectation and in comparison to other bidders of comparable technical qualitySECTION 3NRC RFP General Terms Conditions1 SCOPE OF RFP1 1 The RFP is based on the scope of the assignment as determined in the Bid Data Sheet Section 2 The instruction to bidders should be read in conjunction with the Bid Data Sheet 1 2 The successful Bidder will be expected to complete the assignment by the IntendedCompletion Date specified in the contract to be signed2 CORRUPT PRACTICES2 1 Norwegian Refugee Council requires Employees Bidders and Contractors to observestandards of ethics during procurement and the execution of contracts In pursuit of this Norwegian refugee Council defines for the purposes of this provision the terms set forthbelow as follows a Corrupt practice includes the offering giving receiving or soliciting of anything ofvalue to influence the action of a public official in the procurement process or incontract execution andb Fraudulent practice includes a misrepresentation of facts in order to influence aprocurement process or the execution of a contract to the detriment of the NorwegianRefugee Council and includes collusive practices among Bidders prior to or after RFPsubmission designed to establish bid prices at artificial non competitive levels and todeprive the Norwegian Refugee Council of the benefits of free and open competition c In any case where fraud or corruption is identified NRC will reject any bids where the Bidder has engaged in corrupt or fraudulent practicesin competing for the Contract remove bidding contractors who engage in fraudulent or corrupt practices fromour prequalified list liaise with District Officials to report if fraudulent or corrupt practices areidentified terminate works2 2 Any communications between a Bidder and the Norwegian Refugee Council related tomatters of alleged fraud or corruption must be made in writing and addressed to the CountryDirector in Afghanistan 3 ELIGIBLE BIDDERS3 1 A Bidder shall meet the following criteria to be eligible to participate in NRC procurement ofServices a the bidder at the time of bid is not i insolvent ii in receivership iii bankrupt oriv being wound upb the bidder s business activities have not been suspended c the bidder is not the subject of legal proceedings for any of the circumstances in b andNRCHRT20200015d The bidder has fulfilled his or her obligations to pay taxes and social security contributions In a case where VAT is included in a bid a copy of the VAT certificate must accompany thebid A Bidder and all parties constituting the Bidder including sub contractors shall nothave a conflict of interest All Bidders found to have a conflict of interest shall bedisqualified A Bidder may be considered to have a conflict of interest with one or moreparties in this bidding process if they have a relationship with each other directly orthrough common third parties that puts them in a position to have access to informationabout or influence on the bid of another Bidder or influence the decisions of the NorwegianRefugee Council regarding this bidding process3 2 A Bidder whose circumstances in relation to eligibility change during a procurement processor during the execution of a contract shall immediately inform the Norwegian RefugeeCouncil 3 3 NRC reserves the right to refuse a bid at any time if the bidder or one of its sub contractorsprovided material support or resources to any individual or entity that commits attempts tocommit advocates facilitates or participates or is found guilty of fraud active corruption collusion coercive practice bribery involvement in a criminal organization or illegal activity or immoral human resources practices including but not limited to child labour nondiscrimination freedom of association payment of the legal national minimum wage andforced labour 4 JOINT VENTURES CONSORTIA AND ASSOCIATIONSBids submitted by a joint venture consortium or association of two or more firms as partnerswill only be accepted in exceptional circumstances 5 ONE RFP PER BIDDER PER SERVICEEach Bidder shall submit only one Bid per contract A Bidder who submits or participates in morethan one bid per contract will cause all the bids with the Bidder s participation to be rejected 6 COST OF BIDDINGThe Bidder shall bear all costs associated with the preparation and submission of his Bid and theNorwegian Refugee Council shall not be responsible or liable for those costs regardless of theconduct or outcome of the bidding process 7 INSPECTIONNRC is obliged to ensure that its procurement decisions are clearly justified and documented andkeeping within the Donors mandatory principles In that regard full and on the spot access mustbe granted to representatives of NRC the Donor or any organisation or person mandated by it topremises belonging to NRC or its contractors The right to access shall include all documents andinformation necessary to assess or audit the implementation of the contract8 OBTAINING AND COMPLETING BIDDING DOCUMENTS8 1 Bidders who did not obtain the Bidding Document directly from the Norwegian RefugeeCouncil will be rejected during evaluation Where a Bidding Document is obtained from theNorwegian Refugee Council on a Bidder s behalf the Bidder s name must be registered withthe Norwegian Refugee Council at the time of issue 8 2 The Bidder is expected to examine all instructions forms terms and specifications in theBidding Document Failure to furnish all information or documentation required by theBidding Document may result in the rejection of the bid NRCHRT202000169 CLARIFICATION OF BIDDING DOCUMENTA prospective

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