Provision of Vehicle Rental Services

Request for proposals are invited for Provision of Vehicle Rental Services for Mercy Corps Jordan 1 Invitation to TenderTender Name RFP for the Provision of Vehicle Rental Services for Mercy Corps JordanTender No MC 05 2020Location Jordan Correspondence Language s EnglishBrief Summary Description of Project Mercy Corps is an international relief and development organization working in over 40 countries worldwide helping people build secure productive and just communities In Jordan Mercy Corps has been actively working since 2003 to implement a variety of programs funded by US and European governments and private donors Mercy Corps is seeking proposals to contract with a registered and reputable vehicle rental company under a one year master service agreement with the possibility of a one year extension Tender package available from Sunday May 17 2020Tender package available https goo gl LRNcYsAlso the package can be found on Mercy Corps website at www mercycorps org tendersDeadline for offer submission Tuesday June 9 2020 till 3 00 pm Amman Time Submission of sealed offers to Mercy Corps Building No 8 Tabasheer 3 Street 7th Circle Amman Jordan Soft copy submission must be only to the following Email address tenders mercycorps orgMercy Corps reserves the right to accept or reject any late offersQuestions and Answers Q A If any Submit Questions in writing to jo tenders mercycorps org or tenders mercycorps orgAttention Procurement TendersLast Day for Questions Sunday May 31 2020 COB Questions received after closing date and time will not be addressed COB i e 4 30 PM Questions will be answered by Tuesday June 2 2020 COB COB i e 4 30 PM Questions will be answered in writing through email on given time and date No more questions will be considered after Sunday May 31 2020 COB All received questions along with answers will be shared with all prospective bidders who download the tender package They will also be posted on the same google link on which the tender package is uploaded and MC website Documentation ChecklistThese documents are contained within this tender package see what to add arrange and correct if any mistakes Invitation to Tender This document General Conditions for Tender This document Criteria and Submittals This document Offer form This document Supplier Information Form Attachment 1 Master Service Agreement Template Attachment 2 Eligibility checklist Attachment 3 Specifications of required Vehicles Attachment 4 Response Sheet Attachment 5 Quality Control Plan Attachment 6 Price Offer Sheet Attachment 7 2 General Conditions for TenderMercy Corps invites proposals for the goods services and or works described and summarized in these documents and inaccordance with procedures conditions and contract terms presented herein Mercy Corps reserves the right to vary thequantity of work materials specified in the Tender Package without any changes in unit price or other terms and conditionsand to accept or reject any all or part of submitted offers 2 1 Mercy Corps Anti Bribery and Anti Corruption StatementMercy Corps strictly prohibits Any form of bribe or kickback in relation to its activitiesThis prohibition includes any request from any Mercy Corps employee consultant or agent for anything of valuefrom any company or individual in exchange for the employee consultant or agents taking or not taking any actionrelated to the award of a contract or the contract once awarded It also applies to any offer from any company orindividual to provide anything of value to any Mercy Corps employee consultant or agent in exchange for thatperson taking or not taking any action related to the award of the contract or the contract Conflicts of interests in the awarding or management of contractsIf a company is owned by whether directly or indirectly in whole or in part any Mercy Corps employee or anyperson who is related to a Mercy Corps employee the company must ensure that it and the employee disclose therelationship as part of or prior to submitting the offer The sharing or obtaining of confidential informationMercy Corps prohibits its employees from sharing and any offerors from obtaining confidential informationrelated to this solicitation including information regarding Mercy Corps price estimates competing offerors orcompeting offers etc Any information provided to one offeror must be provided to all other offerors Collusion between among offerorsMercy Corps requires fair and open competition for this solicitation No two or more companies submittingproposals can be owned or controlled by the same individual s Companies submitting offers cannot share pricesor other offer information or take any other action intended to pre determine which company will win thesolicitation and what price will be paid Tender Package Request for Proposal RFP Tender No MC 05 2020 Page 3 of 8Violations of these prohibitions along with all evidence of such violations should be reported to integrityhotline mercycorps orgMercy Corps will investigate allegations fully and will take appropriate action Any company or individual that participatesin any of the above prohibited conduct will have its actions reported to the appropriate authorities will be investigatedfully will have its offer rejected and or contract terminated and will not be eligible for future contracts with Mercy Corps Employees participating in such conduct will have his her employment terminated Violations will also be reported to Mercy Corps donors who may also choose to investigate and debar or suspendcompanies and their owners from receiving any contract that is funded in part by the donor whether the contract is withMercy Corps or any other entity 2 2 Tender Basis All offers shall be made in accordance with these instructions and all documents requested should be furnished including any required but not limited to supplier specific information technical specifications drawings bill ofquantities and or delivery schedule If any requested document is not furnished a reason should be given for itsomission in an exception sheet No respondent should add omit or change any item term or condition herein If suppliers have any additional requests and conditions these shall be stipulated in an exception sheet Each offeror may make one response only Each offer shall be valid for the period of 180 days from its date of submission All offers should indicate whether they include taxes compulsory payments levies and or duties including VAT ifapplicable Suppliers should ensure that financial offers are devoid of calculation errors If errors are identified during theevaluation process the unit price will prevail If there is ambiguity on the unit price the Selection Committee maydecide to disqualify the offer Any requests for clarifications regarding the project that are not addressed in written documents must bepresented to Mercy Corps in writing The answer to any question raised in writing by any offeror will be issued tothat offeror In some cases Mercy Corps may choose to issue clarifications to all offerors It is a condition of thistender that no clarification shall be deemed to supersede contradict add to or detract from the conditionshereof unless made in writing as an Addendum to Tender and signed by Mercy Corps or its designatedrepresentative This Tender does not obligate Mercy Corps to execute a contract nor does it commit Mercy Corps to pay any costsincurred in the preparation and submission of proposals Furthermore Mercy Corps reserves the right to rejectany and all proposals if such action is considered to be in the best interest of Mercy Corps Mercy Corps has the right not to disclose the name of the winning offeror to the losing bidders or the terms andconditions offered by the winning bidder 2 3 Supplier EligibilitySuppliers may not apply and will be rejected as ineligible if they Tender Package Request for Proposal RFP Tender No MC 05 2020 Page 4 of 8 Are not registered companies Are bankrupt or in the process of going bankrupt Have been convicted of illegal corrupt activities and or unprofessional conduct Have been guilty of grave professional misconduct Have not fulfilled obligations related to payment of social security and taxes Are guilty of serious misinterpretation in supplying information Are in violation of the policies outlined in Mercy Corps Anti Bribery or Anti Corruption Statement Supplier or supplier s principals are on any list of sanctioned parties issued by or are presently excluded ordisqualified from participation in this transaction by the United States Government or United Nations by theUnited States Government the United Kingdom the European Union the United Nations other nationalgovernments or public international organizations Additional eligibility criteria if applicable are stated in section 3 2 of this tender package 2 4 Response DocumentsOfferors can either utilize the response documents contained in this tender package to submit their offer or they cansubmit an offer in their own format as long as it contains all the required documents and information specified by thistender 2 5 Acceptance of Successful ResponseDocumentation submitted by offerors will be verified by Mercy Corps The winning offeror will be required to sign acontract for the stated agreed upon amount 2 6 Certification Regarding TerrorismIt is Mercy Corps policy to comply with humanitarian principles and the laws and regulations of the United States

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FileName	File Description
Global Tender Document	Tender Notice
Global Tender Document	Tender Notice