Electromechanical Consultancy

Tender Detail

30106868
PTN 2020 014
Yes Other Funding Agencies
Electromechanical Consultancy
ICB
Eastern Africa
Common Market for Eastern and Southern Africa, COMESA,African Union
19-06-2020

Work Detail

Tenders are invited for Electromechanical Consultancy NATIONAL INVITATION TO TENDERNRC Ethiopia funded by Multi donors is seeking to engage service providers to deliver Electromechanical Consultancy ITB reference PTN 2020 014TENDER DOCUMENTSThe Invitation to Bid ITB documents will provide all relevant information in detail requirements quantities delivery location date time and place for the submission of the Tender and can be obtained either From the NRC website https www nrc no procurement Or bidders can pick up in person the ITB documents from Logistics Department from Monday to Friday 08 30 to 15 00 at the following locations Addis Ababa Country Office 5th Floor Adika Building Woreda 03 Bole Sub city Addis AbabaClosing date for submitting the tender is 19 June 2020 at 16 30 All times are local and follow the Gregorian calendar All bids submitted after that date will be rejected TENDER PROCESS All interested and eligible firms are requested to submit their offers by hand and not by email in sealed envelopes to the address specified in the tender pack Submissions can be made by DHL or any other express courier Note that all bidders are required to sign a bid submission register upon submission The register can be signed by a company representative or courier Enquiries need to be made in writing via email et tenders nrc noNorwegian Refugee Council Ethiopia SECTION 1 Cover Letter Envelope 1 Date 17 May 2020NRC office Addis Ababa Country OfficeOur reference PTN 2020 014SUBJECT NATIONAL INVITATION TO BID FOR SERVICES ELECTROMECHANICAL CONSULTANCY Regarding the publication of the above mentioned invitation to tender please find enclosed the following documents which constitute the tender dossier SECTION 1 Cover Letter Envelope 1 2SECTION 2 Bid Data Sheet Envelope 1 3SECTION 3 General terms conditions Envelope 1 8SECTION 4 Ethical Standards Envelope 1 16SECTION 5 Detailed specifications Envelope 1 18SECTION 6 Production capacity and lead time Envelope 1 22SECTION 7 Bidding Form Declaration Envelope 1 25SECTION 8 Priced offer Envelope 2 27Any request for clarification must be received by NRC in writing via et tenders nrc no according to the schedule listed in Section 2 Bid Data SheetWe look forward to receiving your tender at the address specified in the Instructions to Bidders before 19 June 2020 before 16 30 as stated in the invitation to tender notice Yours sincerely NRC Ethiopia Country OfficeAddis AbabaSECTION 2 Bid Data Sheet Envelope 1 1 BACKGROUND DATAThis bid is issued by Norwegian Refugee Council Ethiopia and is open to local bidders only Anycorrespondence can be addressed the following addresses By email et tenders nrc noBy post NRC Addis Ababa Country Office5th FloorAdika Building Besides Saro Maria Hotel Woreda 03Bole Sub cityAddis AbabaEthiopiaGoogle map https goo gl maps 8PuX44DnmqqThe ITB documents can be collected from Logistics Department from Monday to Friday 08 30 to 15 00at the following locations NRC Addis Ababa Country Office5th FloorAdika Building Besides Saro Maria Hotel Woreda 03Bole Sub cityAddis Ababahttps goo gl maps 8PuX44Dnmqq2 SUMMARY OF SERVICESLot 1 N Service Quantity UoM Delivery to1 Electromechanical Consultancy 1Addis Country andArea Offices23456789ITB reference Error MergeField was not found in header record of data source Page 4 of 27 Please refer to the detailed service specifications in section 5 Note that these are estimates and are subject to variations3 BID GUARANTEE BID SECURITY BOND All bidders are required to submit a bid guarantee Cashier s Payment Order CPO valued at ETB60 000 Any bid received that does not meet this requirement will automatically be declared ineligibleand will not be considered further The bid security amount is fixed regardless of the value of the bid orthe number of lots applied to 4 MAXIMUM TIME FRAME FOR DELIVERYAll bidders are expected to detail the lead time for all services Failure to provide this information will bea disadvantage for the bid ITB reference Error MergeField was not found in header record of data source Page 5 of 275 SCHEDULE DEADLINE FOR SUBMISSIONThe deadline for submission of bids is as follows Late bids will not be accepted Stage Date Time Invitation to Bid release 17 May 2020 08 30Deadline for request for any clarifications from NRC 08 June 2020 N ALast date on which clarifications are issued by NRC 12 June 2020 N ADeadline for submission 19 June 2020 16 30 Please note all dates are provisional dates and NRC reserves the right to modify this schedule All times are in the local time of Ethiopia and follow the Gregorian calendar 6 MANNER OF SUBMISSION Please submit your bids in accordance with the requirements detailed below Complete bid documents must be submitted in TWO sealed envelopes that shall be hand delivered atthe following address not later than the due date indicated above Upon submission a bid register mustbe signed by the bidder or their representative Bids delivered by express couriers are allowed and willbe asked to sign on the bid register NRC Addis Ababa Country Office5th FloorAdika BuildingAfrica AvenueBole Sub cityAddis AbabaEthiopiaGoogle map https goo gl maps 8PuX44DnmqqEnvelope 1 Eligibility and technical Section 1 Cover letter Section 2 Bid Data Sheet Section 3 General terms conditions Section 4 Ethical Standards Section 5 Service specification Section 6 Capacity and lead time Section 7 Bidding form declaration Business license registration certificate Commercial registration Tax Identification Number TIN registration certificate Tax registration Value Added Tax VAT registration certificate if VAT is to be charged Bid guarantee Cashier s Payment Order CPO ITB reference Error MergeField was not found in header record of data source Page 6 of 27 Proof of past experience references Copies of contracts POs completion certificates etc Envelope 2 Financial Section 8 Priced offerITB reference Error MergeField was not found in header record of data source Page 7 of 277 BIDDER S CHECKLIST DescriptionTo be filledby bidderTo be filled by NRC bid committeeIncluded Present complete CommentsStep document to be submitted with tender Yes No Yes NoComplete tender package delivered before the deadlinespecified in Section 2 Bid Data Sheet CompulsorySection 5 Technical description of the services completed signed stamped CompulsorySection 6 Capacity and lead time completed signed andstamped CompulsorySection 7 Bidding Form company profile declaration completed signed stamped CompulsorySection 8 Pricing proposal in separate envelope signed stamped CompulsoryAdditional Information on Specifications of services completed signed stamped if applicable Supporting documentsCopy of renewed business license CompulsoryCopy of TIN registration CompulsoryCopy of VAT registration CompulsoryPast contracts POs as proof of experience CompulsoryBid bond security CPO bank guarantee with a value of ETB60 000 CompulsoryTo be filled in by NRC bid committee only Eligible IneligibleOutcome of administrative eligibility check Company name and stamp ITB reference Error MergeField was not found in header record of data source Page 8 of 27SECTION 3 General terms conditions Envelope 1 1 SCOPE OF BID1 1 The bid is based on the scope of the assignment as determined in Bid Data Sheet Section 2 The instruction to bidders should be read in conjunction with the Bid Data Sheet 1 2 The bid is open to bidders registered in Ethiopia on condition that they meet the eligibilitycriteria2 CORRUPT PRACTICES2 1 Norwegian Refugee Council requires Employees Bidders and Service Providers to observestandards of ethics during procurement and the execution of contracts In pursuit of this Norwegian refugee Council defines for the purposes of this provision the terms set forthbelow as follows 2 1 1 Corrupt practice includes the offering giving receiving or soliciting of anything of valueto influence the action of a public official in the procurement process or in contractexecution and2 1 2 Fraudulent practice includes a misrepresentation of facts in order to influence aprocurement process or the execution of a contract to the detriment of the NorwegianRefugee Council and includes collusive practices among Bidders prior to or after bidsubmission designed to establish bid prices at artificial non competitive levels and todeprive the Norwegian Refugee Council of the benefits of free and open competition In any case where fraud or corruption is identified NRC will reject any bids where the Bidder has engaged in corrupt or fraudulent practices incompeting for the Contract remove bidding service providers who engage in fraudulent or corrupt practices fromour prequalified list liaise with District Officials to report if fraudulent or corrupt practices are identified terminate contract2 2 Any communications between a Bidder and the Norwegian Refugee Council related to mattersof alleged fraud or corruption must be made in writing and addressed to the Country Directorin Ethiopia3 ELIGIBLE BIDDERS3 1 A Bidder shall meet the following criteria to be eligible to participate in NRC procurement ofservices 3 1 1 the bidder must provide of 3 1 1 1 Copy of renewed business license registration certificate3 1 1 2 Copy of Tax Id

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