Security Guard Services Out For Bid

This Acquisition Is For 100 Native Owned Small Busness Set Aside Under The Buy Indian Act 25 U S C The Offeror Represents As Part Of Its Offer That It Does Does Not Meet The Definition Of Indian Economic Enterprise As Defined In 14 80 201 The Bureau Of Indian Affairs Bia Is Soliciting Offers To Procure Services For Bie Chemawa Indian School 3700 Chemawa Rd Ne Salem Or 97305 This Is A Combined Synopsis Solicitation For Commercial Items Prepared In Accordance With Far Subpart 12 6 As Supplemented With Additional Information Included In This Notice This Announcement Constitutes The Only Solicitation A Written Solicitation Will Not Be Issued Solicitation No Herein Cited Will Be Procured Under Far 12 Acquisition Of Commercial Items Solicitation Document And Incorporated Provision And Clauses Are Those In Effect Through Federal Acquisition Circular 2005 101 This Acquisition Is Set Aside 100 Indian Small Business Economic Enterprise Isbee In Order To Participate In This Solicitation Vendors Must Qualify Under The Following Naics Code 561612 Contractor Shall Provide Services Consisting Of Furnishing All Labor Material Equipment Supervision Permits Insurance Transportation And Incidentals For Security Guard Services For Chemawa Indian School Campus At Locations Identified On The Statement Of Work Sow Contractor Shall Provide Security Guard Services 16 Sixteen Hours Per Day Seven 7 Days Per Week During The Hours Of 6 A M 10 P M Per The Sow Below Period Of Performance Security Guard Services 1 Chemawa Indian School 16 Sixteen Hours Per Day Seven 7 Days Per Week During The Hours Of 6 A M To 10 P M July 1 2020 To June 30 2021 2 Chemawa Indian School 16 Sixteen Hours Per Day Seven 7 Days Per Week During The Hours Of 6 A M To 10 P M July 1 2021 To June 30 2022 3 Chemawa Indian School 16 Sixteen Hours Per Day Seven 7 Days Per Week During The Hours Of 6 A M To 10 P M July 1 2022 To June 30 2023 4 Chemawa Indian School 16 Sixteen Hours Per Day Seven 7 Days Per Week During The Hours Of 6 A M To 10 P M July 1 2023 To June 30 2024 5 Chemawa Indian School 16 Sixteen Hours Per Day Seven 7 Days Per Week During The Hours Of 6 A M To 10 P M July 1 2024 To June 30 2025 Include All Applicable Taxes Base Year Total Base Year Chemawa Indian School 16 Sixteen Hours Per Day Seven 7 Days Per Week During The Hours Of 6 A M To 10 P M July 1 2020 To June 30 2021 Include All Applicable Taxes Base Yr Year Total Option Year 1 Chemawa Indian School 16 Sixteen Hours Per Day Seven 7 Days Per Week During The Hours Of 6 A M To 10 P M July 1 2021 To June 30 2022 Include All Applicable Taxes Opt Yr 1 Year Total Option Year 2 Chemawa Indian School 16 Sixteen Hours Per Day Seven 7 Days Per Week During The Hours Of 6 A M To 10 P M July 1 2022 To June 30 2023 Include All Applicable Taxes Opt Yr 2 Year Total Option Year 3 Chemawa Indian School 16 Sixteen Hours Per Day Seven 7 Days Per Week During The Hours Of 6 A M To 10 P M July 1 2023 To June 30 2024 Include All Applicable Taxes Opt Yr 3 Year Total Option Year 4 Chemawa Indian School 16 Sixteen Hours Per Day Seven 7 Days Per Week During The Hours Of 6 A M To 10 P M July 1 2024 To June 30 2025 Include All Applicable Taxes Opt Yr 4 Year Total Grand Total For All Years Statement Of Work Chemawa Security Guard Scope Of Work A This Requirement Is To Staff Front Gate 16 Hours Per Day 7 Days Per Week According To Provided School Year Schedule Guards Are Not Authorized To Patrol Or Be Posted Any Area Other Than The Front Gate Will Have 2 Weeks Off At Christmas When No Guards Are Needed B Tour Of Duty The Guard Post Shall Be Manned From 6 00 Am Until 10 00 Pm 7 Days Per Week Including All Weekdays Weekends And Holidays During Periods When Students Are On Campus And At Other Times As Needed By The School Current School Year Runs From 6 00Am September 1 2020 Through 2 00Pm December 20 2020 School Then Resumes 6 00Am January 5 2021 Through 2Pm May 1 2021 C Security Guard Duties 1 The Purpose Of The Security Guard Is To Help Maintain Safety And Security On The Chemawa Indian School Campus To Accomplish This Purpose The Security Guard Shall Act As An Observer Recorder And Reporter He Or She Shall Not Become Personally Involved In Any Event Or Incident On Campus 2 If A Person Engages The Security Guard In A Manner That Is Threatening To The Security Guard The Security Guard Shall Attempt To Disengage From The Person And Report The Incident As Required In Paragraph F Below If Disengagement Is Not Possible The Security Guard May Defend Themselves Using The Least Amount Of Force Necessary To Disengage And Then Shall Report The Incident As Required In Paragraph F Below 3 The Security Guard Shall Check The Identification And Maintain An Entry Log Of All Visitors Chemawa Federal Bia Bie And Indian Health Service Staff Are Under Exceptions Below Entering The Chemawa School Through The Main Entry Gate Valid Identification Shall Include A Picture Of The Individual And May Be Any Of The Following A Valid State Driver S License B Military Identification C Federal Identification Including Tribal Id D Passport E School Identification For Those Under 18 This Log Shall Contain At A Minimum The Following Information A First Name Middle Initial And Last Name B Reason For Visit And Destination C Time Of Arrival D Vehicle License Plate If On Foot Or By Transportation Not Requiring License Plate Then The Log Should Show The Method Of Travel E G Foot Bicycle Etc The Only Exception To The Requirement Of Logging The Entry Of Each Person Entering The Campus Through The Main Gate Shall Be A Law Enforcement Personnel Identified By Their Uniforms Entering The Campus In A Law Enforcement Vehicle B Emergency Personnel Responding To An Emergency On Campus E G Fire Fighters Ambulance Crew Members And Drivers Etc C Minor Children Under 16 Years Of Age Who Are Not Required By State Law To Have A Picture Identification When Accompanied By An Adult Who Has Proper Identification D Chemawa School Federal Bia Bie And Indian Health Staff Members Identified By The School Parking Placard Which Will Be Displayed From The Rear View Mirror Of The Vehicle Or If They Provide A Federal Government Issued Picture Id Chemawa Issued Picture Id E Delivery Personnel In Clearly Marked Company Vehicles Dressed In Company Uniforms E G Us Postal Service Ups Fedex Etc F Any Special Circumstance Where School Administration Business Manager Facility Manager Principals Or School Supervisor Provides Direction To Allow Passage Will Be Done As Directed 4 The Security Guard Shall Not Permit Any Visible Contraband To Enter The School Campus Additionally The Security Guard Shall Not Search Any Person Or Vehicle For Any Reason However If The Security Guard Believes That Any Contraband Has Entered The Campus The Guard Shall Report The Entrance Via The Quickest Possible Means As Required In Paragraph F Below 5 Contraband Is Hereby Defined As A Weapons Weapons Are Identified As Any Firearms Air Rifles Air Pistols Cross Bows Crow Bow Bolts Compound Bows Broad Heads For Modern Wooden Aluminum Or Fiberglass Arrows Knives With A Blade Longer Than 3 Tools With A Blade Longer Than 3 Unless The Tool Will Remain In A Locked Container When Not In Use E G Axes Reciprocating Saw Blades Machetes Etc B Alcohol Alcohol Includes Any Form Of Beer Wine Or Liquor With The Exception Of Any Wine That Is Used In Religious Ceremonies C Explosives Including Any Fireworks D Illegal Drugs Or Large Amounts Of Prescription Drugs That The Guard Suspects May Not Be Used For Their Intended Purpose Or By The Person To Whom The Drugs Are Prescribed This Includes Marijuana Though Legal In The State It Is Not Legal On Federal Property Or A School 6 Incident Reporting A Routine Reporting Incidents That Do Not Appear To Be An Immediate Threat To Personnel Or Damage To School Property Shall Be Reported To The School Administrative Office Via Radio Or Telephone E G Refusal To Present Id The School Administrative Staff Will Make A Determination On How To Handle The Incident The Security Guard Shall Not Inform The On Site Marion County Sheriff S Deputy Or Call 911 For These Incidents B Emergency Reporting I Incidents That Are An Immediate Threat To Personnel Or Damage To School Property Shall Be Initially Reported To The School Administrative Office Via Radio Or Telephone If No Contact With Administration Then Report To The On Site Marion County Sheriff S Deputy Or If The On Site Deputy Is Not Available Report Via A Telephone Call To 911 Ii In The Event Of An Armed Intruder Fire Or Medical Emergency The Security Guard Will Make The Call To 911 C Written Reports Detailing The Security Guard Observations And Actions Shall Be Made For Both Routine And Emergency Incidents These Reports Shall Be Turned In To The Contracting Officer S Representative Cor Within 3 Business Days Of The Event The Reports May Either Be Typed Or Hand Written But In The Case Of A Hand Written Report Shall Be In Ink And Legible D Monthly Reporting The Contractor Shall Submit A Monthly Report To The Cor This Report Shall Contain As A Minimum The Following Information 1 Schedule Of Guards For The Previous Month Including The Name Of The Security Guard That Worked Each Day The Hours Worked By Each Security Guard Each Day 2 Number Of Routing And Emergency Incidents During The Previous Month 3 A Legible Copy Of Each Incident Report 4 A Copy Of The Next Month S Security Guard Schedule Including The Names Of The Security Guards Proposed To Work Each Day And The Hours Of Their Shifts E Open Gate 1 Contractor Shall Provide Sufficient Security Guards And Ensure Relief For Breaks And Meal Periods Where Necessary To Ensure There Are No Open Gates At Any Time 2 Gates Are To Be Guarded In Accordance With This Statement Of Work At All Times 3 The Contracting Officer Will View Any Unmanned Gates As A Serious Breach Of Agreement Performance More Than Three 3 Instances Of An Unmanned Gate In Any Location Within A Thirty 30 Calendar Day Period Or Three 3 Consecutive Days Of A Unmanned Gate Will Subject Contractor To Significant Additional Assessments Liquidated Damages And Possible Forfeiture Termination Of This Contract And A Negative Performance Report F Other The Contractor Is Responsible For Providing All Required Supplies And Materials For The Guards To Perform The Duties In The Contract Guards Must Be Clearly Identified With The Contractor S Company Name And Or Logo That Distinguishes Them From School Employees Chemawa Indian School Will Provide The Guard Shack 2 Way Radios Desk Refrigerator And Computer With Internet And Porta Potty At The Front Gate End Of Statement Of Work Background Investigation Revised 04 01 2020 In Accordance With 25 U S C 3201 Et Seq Pub L 101 630 The Indian Child Protection And Family Violence Prevention Act 34 U C C 20351 Et Seq Pub L 101 647 The Crime Control Act Of 1990 As Amended And 441 Departmental Manual Personnel Security And Suitability Requirements All Positions With Duties And Responsibilities Involving Regular Contact With Or Control Over Indian Children Are Subject To A Background Investigation And Determination Of Suitability For Employment Accordingly All Such Positions Require A Favorable Background Screening By The Bureau Of Indian Education Bie Personnel Security And Suitability Program And A Favorable Background Investigation By The Defense Counterintelligence Service Agency Dcsa The Documentation Required To Initiate A Background Investigation Shall Be Completed For Any Contractor Employee That Will Be Onsite During The Contract S Performance Or Have Access To Personally Identifiable Information Pii The Complete Submittal Of The Background Investigation Paperwork To The Bia Bie Will Be Accomplished Within 14 Days After Contract Award For Service Contracts Or For Construction Contracts Before A Notice To Proceed Ntp Is Issued By The Contracting Officer Pending The Successful Completion Of A Background Investigation By The Bia Bie And Or Dcsa The Contractor Who Has Been Granted A Favorable Screening Applicant And Suitability Determination Must At All Times Remain Within Sight And Under The Supervision Of A Government Employee Or Other Person Designated By The Contracting Officer Representative Cor Who Has Successfully Completed The Background Investigation If An Unfavorable Screening Applicant And Suitability Determination Is Made An Employee Shall Not Be Allowed Onsite If The Contractor S Employees Are Found Onsite Without The Proper Authorization The Employee Will Face Legal Liability And The Contractor May Have Their Contract Terminated For Default Additionally The Individual And Or The Company Who Proposed To Employ This Individual May Be Determined To Be Non Responsible If An Unfavorable Screening Applicant And Suitability Determination Is Made And May Be Deemed Ineligible For Contract Award If An Unfavorable Final Background Investigation Determination Is Made The Contract May Be Terminated And The Employee In Question Shall Not Be Authorized To Provide Service To The Bia Bie If The Services Involve Contact With Or Regular Control Over Indian Children It Is Solely The Cor S Responsibility To Initiate Background Checks For All Contractors And Their Employees In The Bie Bearcubs System Which Includes But Is Not Limited To Appropriate Investigative Forms And Or Inquiries About Their Previous Investigation And Obtain A Screening Applicant And Suitability Determination And Subsequent Final Background Investigation The Contracting Officer Will Consult With The Cor When Questions Arise As To Whether Or Not The Scope Of Work Of A Contract Requires Background Investigations For Contractor Personnel If The Contracting Officer Or Cor Believes The Scope Of Work Performed By Contract Personnel Should Not Require A Background Investigation The Personnel Security Officer Will Be Contacted For Concurrence And Has The Final Authority To Determine If Background Investigation S Are Required Award Will Be Made To The Lowest Priced Offeror Whose Quote Is Conforming To The Requirements Herein Will Be Most Advantageous To The Government And Is Fair And Reasonable The Provisions At Far 52 212 2 Evaluation Commercial Items Applies To This Solicitation The Government Will Award A Contract Resulting From This Solicitation To The Responsive Responsible Offeror Whose Offer Conforming To The Solicitation Will Be Most Advantageous To The Government The Factors Used To Evaluate Offers Will Be I Price The Total Price For All Clins Plus Option Clins Will Be Evaluated Offerors Shall Include Pricing For The Base Period Of Performance And Four Option Periods To Be Considered For Award And Ii Past Performance Past Performance Will Be Evaluated As Acceptable Or Unacceptable All Proposals Shall Submit At Least Three Points Of Contact With Complete Name Phone Number And E Mail Address That Can Confirm Relevant Past Performance An Offeror Without A Record Of Relevant Past Performance Or Whom Information On Past Performance Is Not Available Will Be Evaluated Nuetral On Past Performance Award Will Be Made On The Basis Of The Lowest Evaluated Price Of Proposals Meeting The Technically Acceptability Standards The Government Intends To Select The Lowest Price Technically Acceptable Offer On The Basis Of Initial Offers Received Without Discussions Offerors May Be Given The Opportunity To Clarify Certain Aspects Of Proposals E G The Relevance Of An Offeror s Information To Resolve Minor Or Clerical Errors M 2 Evaluation The Government Will Conduct A Lowest Price Technically Acceptable Source Selection As Required Under Far 15 101 2 The Government Will Evaluate All Offers To Determine Technical Acceptability Proposal With The Lowest Evaluated Price Each Factor Will Be Rated Either Acceptable Or Unacceptable All Factors Must Be Acceptable In Order To Be Determined As Technically Acceptable A Proposal With Any Factors That Are Rated As Unacceptable Will Not Be Considered M 3 Evaluation Factors M 3 Evaluation Factors Factor I Technical Capability Factor Ii Management Capabilities Factor Iii Past Performance Factor I Technical Capability Proposal For Services To Provide A Service In Accordance With The Scope Of Work In Accordance With The Sow The Technical Capability Shall Be In As Much Detail As The Offeror Considers Necessary To Fully Explain The Proposed Technical Approach The Technical Proposal Should Reflect A Clear Understanding Of The Nature Of The Work To Be Performed The Proposal Shall Assess The Offeror s Understanding Of The Bureau Of Indian Affair s Goals For The Project And An Understanding Of The Statement Of Work Sow The Proposal Should Include But Not Limited To The Following A Knowledge And Understanding Of The Requirements Outlined In The Sow B Understanding Of General And Local Condition Which Can Affect The Sow C Logical Sequence Of Steps And Or Specific Techniques To Accomplish All Required Work Specified In The Sow D Capability To Produce Deliverables In Response To The Sow Factor Ii Management Capabilities For Services To Provide A Service In Accordance With The Scope Of Work In Accordance With The Sow Each Offeror Shall Submit A Plan Consisting Of A Narrative Explanation Of Their Proposed On Site Approach To Project Management And Coordination And Cost Control Measures On Change Orders And How They Are Proposed And Tracked Each Offeror Will Be Required To Provide The Relevant Experience And Knowledge Of Key Individual S Of The Project Team Who Will Be Assigned Directly To The Project This Factor Will Assess The Proposed Key Personnel Qualifications The Assessment Will Consider Whether The Proposal Provides An Adequate Number Of Appropriately Qualified Personnel To Meet The Technical Management And Support Requirements Of The Sow The Offer Should Include But Not Be Limited To The Following Description A Describe The Method And Criteria You Plan To Use To Select Qualified Subcontractors To Ensure An Appropriate Level Of Experience And Expertise For The Project B Describe Your Project Schedule And Plan Indicating Where You Will Start The Project And How You Plan To Proceed To Completion Of The Work As Identified In The Statement Of Work Your Projected Schedule Of The Project Shall Include Steps Within Each Phase And Their Estimated Duration Time Project Schedule Should Note Critical Path C Describe How The Prime Intends To Deliver Service In Accordance With Diar 1452 280 3 Subcontracting Limitations A Contractor Shall Not Subcontract To Other Than Responsible Indian Economic Enterprises More Than 50 Percent Of The Subcontracted Work When The Prime Contract Was Awarded Under The Buy Indian Act Prime Shall Demonstrate How Refuse Services Will Be Provided Factor Iii Past Performance For Services To Provide A Service In Accordance With The Scope Of Work In Accordance With The Sow Please Provide A List Of Contracts To Include The Contract Number Pop Point Of Contact Information And The Description Of The Requirement Successful Past Performance On Similar Projects To Include But Not Limited To Timeliness Of Performance And Customer Satisfaction Special Contract Requirements Notice To Proceed State Of Oregon Required License And Guard License Card No Text Messaging While Driving Doi Policy 1450 0016 001 Homeland Security Presidential Directive Contract Clauses The Following Far Provisions And Clauses Apply To This Acquisition 1452 203 70 Restrictions On Endorsements Aug 2011 1452 204 70 Release Of Claims Aug 2011 Examination Of Records By The Department Of Interior Aug 2011 1452 215 71 Use And Disclosure Of Proposal Information Aug 2011 1452 226 70 Indian Preference Department Of The Interior Apr 1984 1452 252 71 Indian Preference Program Apr 1984 Far 52 204 Printed Or Copied Double Sided On Post Consumer Fiber Content Paper May 2011 52 204 9 Personal Identity Verification Of Contractor Personnel January 2011 52 204 10 Reporting Executive Compensation And First Tier Subcontract Awards Oct 2016 52 204 12 Unique Entity Identifier Maintenance Oct 2016 52 204 13 System For Award Management Maintenance Oct 2016 52 204 14 Service Contract Reporting Requirements Oct 2016 52 204 21 Basic Safeguarding Of Covered Contractor Information Systems June 2016 52 209 10 Prohibition On Contracting With Inverted Domestic Corporations Nov 2015 Far 52 212 1 Instructions To Offerors Commercial Items Far 52 212 2 Evaluation Commercial Items Oct 2014 M Far 52 212 3 Offeror Representations And Certifications Commercial Items Far 52 212 4 Contract Of Terms And Conditions Commercial Items In Paragraph A Of Far 52 212 5 The Following Applies Far 52 217 8 Option To Extend Services Far 52 217 9 Option To Extend The Term Of The Contract Far 52 219 6 Deviation 2019 00003 Notice Of Total Small Business Set Aside 52 219 14 Limitations On Subcontracting Deviations 2019 0003 Far 52 219 13 Notice Of Set Aside Of Orders far5 52 233 3 Protest After Award Aug 1996 31 U S C 3353 Far 52 233 4 Applicable Law For Brach Of Contract Claim Oct 2004 Pub L 108 77 108 78 In Paragraph B Of Far 52 212 5 B The Contractor Shall Comply With Following Far Clause That The Contracting Officer Has Indicated As Being Incorporated In This Contract By Reference To Implement Provisions Of Law Or Executive Order Applicable To Acquisitions Of Commercial Items Far 52 225 1 Buy American Act Supplies May 2014 41 U S C 10A 10D Far 52 232 33 Payment By Electronic Funds Transfer System For Award Management Jul 2013 31 U S C 3332 And Far 52 232 36 Payment By Third Party May 2014 31 U S C 3332 52 222 3 Convict Labor June 2003 52 222 26 Equal Opportunity Sept 2016 52 229 3 Federal State And Local Taxes Feb 2013 Far And Diar Clauses Are Herein Incorporated As Follows 52 216 2 Economic Price Adjustment Standard Supplies Far 52 222 41 Service Contract Labor Standards Far 52 222 41 Statement Of Equivalent Rates For Federal Hires Far 52 222 50 Combating Trafficking In Persons Mar 2015 Far 52 223 10 Waste Reduction Program May 2011 Far 52 223 18 Encouraging Contractor Policies To Ban Text Messaging While Driving Aug 2011 Far 52 232 18 Availability Of Funds April 1984 Far 52 232 19 Availability Of Funds For The Next Fiscal Year Jun 2013 52 232 40 Providing Accelerated Payments To Small Business 52 233 3 Protest After Award Aug 1996 52 233 4 Applicable Law Breach Of Contract Claim Oct 2004 52 237 2 Protection Of Government Buildings Equipment And Vegetation April 1984 52 237 3 Continuity Of Services 52 245 1 Government Property January 2017 52 245 9 Use And Charges April 2012 Use And Charges April 2012 52 217 6 52 217 7 521 217 8 And 52 217 9 Subcontractors And Diar Clause Are Herein Incorporated As Follows Diar 1452 280 1 Notice Of Indian Small Business Economic Enterprise Set Aside Diar 1450 16 1 Homeland Security Presidential Directive Diar 1452 250 2 Diar 1452 280 3 Subcontracting Limitations Diar 1452 280 4 Indian Economic Enterprise Representation Diar 1480 102 Buy Indian Act Acquisition Regulations Diar 1480 503 Commercial Items Or Simplified Acquisitions Diar 1480 601 Subcontracting Limitations Diar 1452 226 70 Indian Preference Diar 1452 223 71 Indian Preference Program Department Of The Interior Acquisition Regulation Diar Is Available At Www Doi Gov Pam Aindex Html The Following Diar Applies To This Solutions Electronic Invoicing And Payment Requirements Internet Payment Platform Ipp Payments Requests Must Be Submitted Electronically Through The U S Department Of The Treasury S Internet Payment Platform System Ipp Payment Request Means Any Request For Contract Financing Payment Or Invoice Payment By The Contractor To Constitute A Proper Invoice The Payment Request Must Comply With The Requirements Identified In The Applicable Prompt Payment Clause Included In The Contract Or The Clause 52 212 4 Contract Terms And Conditions Commercial Items Included In Commercial Item Contracts The Ipp Website Address Is Https Www Ipp Gov Under This Contract The Following Documents Are Required To Be Submitted As An Attachment To The Ipp Invoice Co To Edit And Include The Documentation Required Under This Contract None The Contractor Must Use The Ipp Website To Register Access And Use Ipp For Submitting Requests For Payment Contractor Government Business Point Of Contact As Listed In Sam Will Receive Enrollment Instructions Via Email From The Federal Reserve Bank Of Boston Frbb Within 3 5 Business Days Of The Contract Award Date Contractor Assistance With Enrollment Can Be Obtained By Contacting The Ipp Production Helpdesk Via Email Ippgroup Bos Frb Org Or Phone 866 973 3131 Provide Duns And Tax Id With A Signed And Dated Quote Along With A Completed Copy Of Far Clause 52 212 3 Offeror Representation And Certifications Commercial Items And Diar 1452 280 4 Indian Economic Enterprise Representation These Two Documents Completed 52 212 3 And Dir 145 280 4 Are Required To Be Considered For Award The Rfq Us Be Submitted To Gertrude Bryant By Email Gertrude Bryant Bia Gov Any Further Questions Regarding This Announcement May Be Directed To Gertrude Bryant Contract Specialist Via Email All Contracts Submitting Offers Must Be Registered In The Sam Registration Sam To Receive Contracts And Purchase Orders From The Federal Government Pursuant To Far Clause 52 204 7 To Register Or Learn More About Sam Go To Http Www Sam Gov End Of Synopsis

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